Sports Complex Sidewalk Extension

INVITATION TO BID Dear Vendor, Enclosed you will find a bid package for a Seaford Sports Complex Sidewalk Extension for the City of Seaford. All pertinent information is contained within. The bid opening will be held at 2:00 p.m., on Wednesday, May 8th, 2024, inside the Council Chambers at City Hall, 414 High Street, Seaford, DE. Should you need clarification on any item, please contact Ms. Katie Hickey, Superintendent of Parks and Recreation at 302-629-6809. Thank you for reviewing this information and participating in our bidding process. Sincerely, The City of Seaford Charles Anderson City Manager Enclosures Bid Notice Sealed bids will be received by the City Manager of the City of Seaford, 414 High Street, Seaford, DE 19973, until 2:00 p.m., prevailing time on Wednesday, May 8th, 2024, for “Sports Complex Sidewalk Extension”. All bids will be opened in the City Hall Council Chambers and read aloud at this time. The City Manager and staff will then evaluate them for compliance. The

bids may be presented to the Mayor and Council at their regular meeting on May 14th, 2024, at 7:00 p.m., in the City Hall Council Chambers, 414 High Street. They may be awarded at this time. The Mayor and Council reserve the right to reject any and all bids. Bids must be submitted in a sealed envelope, addressed ATTN: Charles Anderson, City Manager, City of Seaford, P.O. Box 1100, Seaford, DE 19973. The outside of the envelope must be marked “Attn: City Manager, “Sports Complex Sidewalk Extension,” and the bidder’s name shall be shown thereon. All proposals must be made on the bid form provided in the specifications. All proposals must conform to the bid documents. Any exceptions will be evaluated for suitability and acceptance is at the sole discretion of the owner. The successful bidder shall also secure and maintain, at its own expense, during the contract term, the types and limits of insurance outlined in the contract documents. No bids may be withdrawn after the scheduled time from the receipt of bids for a period of thirty (30) days. The City of Seaford reserves the right to reject any and all bids and to waive any or all informalities in any bid or bids. City of Seaford Charles Anderson City Manager INFORMATION FOR BIDDERS BIDS will be received by the City of Seaford (herein called the “Owner”) at the office of the City Manager, City Hall, 414 High Street, Seaford, Delaware until 2:00 p.m., prevailing time, on Wednesday, May 8th, 2024, and then at said location publicly opened and read aloud. BIDDERS are advised that the bid is for all materials, equipment, manpower and services, required to furnish and install 1,825 square feet of five (5) foot wide sidewalk with a handicap ramp at the Seaford Sports Complex as described in this specification. Each BID must be submitted in a sealed envelope, addressed to the City Manager, City of Seaford, City Hall, P.O. Box 1100, Seaford, DE 19973. Each sealed envelope containing a bid must be plainly marked on the outside as “Attn: City Manager – Sports Complex Sidewalk Extension” and the envelope should bear on the outside the name of the BIDDER and their address. If forwarded by mail, the sealed envelope containing the BID must be enclosed in another envelope addressed to the OWNER. Any BID received after that time and date specified shall not be considered. All BIDS must be made on the required BID proposal form. All blank spaces for BID prices must be filled in, in ink, or type written, and the BID form must be fully completed and executed when submitted. One copy of the BID form is required. BIDS and/or alternate bids submitted by FAX or e-mail will not be accepted. The OWNER may waive any informalities or minor defects or reject any and all BIDS. Any BID may be withdrawn prior to the above scheduled time for the opening of the BIDS or authorized postponement thereof. No BIDDER may withdraw a BID within thirty (30) days after the actual date of the opening thereof. BIDDERS must satisfy themselves of the accuracy of the required work in the BID documents by a review of the CONTRACT DOCUMENTS. After BIDS have been submitted, the BIDDER shall not assert that there was a misunderstanding concerning the location, use of property or conditions outlined in the CONTRACT DOCUMENTS. Information obtained from an officer, agent or employee of the OWNER or any other person shall not affect the risks or obligations assumed by the CONTRACTOR or relieve them from fulfilling any of the conditions of the contract. The OWNER may make such investigation as they deem necessary to determine the ability of the BIDDER to provide the necessary materials and/or labor and equipment to carry out the work and the BIDDER shall furnish to the OWNER all such information for this purpose as the OWNER may request. The OWNER reserves the right to reject any BID if the evidence submitted by, or investigations of, such BIDDER fails to satisfy the OWNER that such BIDDER is properly qualified to carry out the obligations of the Agreement. A conditional or qualified BID will not be accepted. Page 2 Information for Bidders The Contractor awarded the bid will commence the work required by the CONTRACT DOCUMENTS after the NOTICE TO PROCEED and will complete the work in thirty (30) calendar days, unless the period for execution is extended in writing by the City Manager. No work will take place on Sundays. The Contractor will be charged liquidated damages in the amount of $100 per day if the WORK extends past the thirty (30) calendar days or after the agreed upon extension date. The contractor shall submit a written certificate with his final payment request that states he has paid his labor, vendors, suppliers, and subcontractors in full, less applicable retainage, for the period covered by his previous payment request. The Contractor shall provide the OWNER proof of release of liens prior to the OWNER issuing the final payment for the project. Award may be made to the lowest, responsible BIDDER. The Mayor and Council reserve the right to reject any and all bids. The bids may be presented to the Mayor and Council at their regular Meeting on May 14th, 2024, at 7:00 p.m., in City Hall Council Chambers, 414 High Street, Seaford, DE. All applicable laws, ordinances and the rules and regulations of all authorities having jurisdiction over the WORK shall apply to the contract throughout. Each BIDDER is responsible for reading and being thoroughly familiar with the CONTRACT DOCUMENTS. The failure of the BIDDER to do any of the foregoing shall in no way relieve any BIDDER from any obligation respective to their BID. Detailed Specifications Sealed bids are being accepted for the proposed Sports Complex sidewalk extension as outlined herein. All materials and construction methods shall be in accordance with the most recent State of Delaware Department of Transportation (DelDOT) Standard Construction Specifications and Details. The completed sidewalk installation must meet all current ADA (Americans with Disabilities Act) requirements. All other specifications necessary for the completion of the work and not mentioned herein, shall conform to the current edition of the International Building Code. The price bid shall include furnishing all labor and materials and appurtenances necessary to construct new concrete sidewalks as detailed in the plans and specifications. General Requirements – Concrete sidewalks shall be installed as required, or as directed, in accordance with the most recent State of Delaware Department of Transportation (DelDOT) Standard Construction Specifications and Details and ADA standards. The handicap ramp must be installed in accordance with the most recent State of Delaware Department of Transportation (DelDOT) Standard Construction Specifications and Details, as well as the latest ADA requirements for the application. The ramp shall be provided with masonry truncated domes cast in place. The existing curb and sidewalk shall be removed (by saw cutting) and disposed of by the contractor to the extent necessary to install the new handicapped ramps to the required slopes and grades. A minimum one (1) foot wide patch is required in the roadway adjacent to the curb that is being removed and replaced when that portion of the road is not being overlaid with hot mix. The patch shall consist of eight (8) inches of compacted crusher run followed by two lifts of two (2) inch hot mix. The existing pavement shall be saw-cut prior to removal. The areas adjacent to the new handicapped ramps shall be regraded (to prevent water ponding or a tripping hazard) with clean topsoil and seeded to prevent erosion. All the above work shall be included in the unit prices bid by the contractor for each handicapped ramp installation. The Contractor shall provide all temporary utilities for the project. All costs associated with any required permits and licenses will be the contractor’s responsibility. Site Work – The Contractor shall provide all necessary site work required to place the new sidewalks at the specified elevations and locations. All areas adjacent to the sidewalks shall be backfilled and properly graded to provide positive drainage as required. All sidewalk must have a 2% cross-slope and the slope from the back of sidewalk should be 6:1 for the first foot and 4:1 beyond. Areas adjacent to the walks shall be provided with the required slopes to transition the walks into the existing grades - maximum of 4:1 and 6:1 respectively. Restoration shall provide a smooth transition from back of sidewalk or driveway construction to undisturbed areas which shall be free of all localized depressions or abrupt changes in grade that may trap or otherwise misdirect surface drainage or represent possible damage to vehicular or pedestrian travel. All disturbed areas shall be seeded and stabilized upon the completion of construction. Sub base – Sub base for concrete sidewalk and ramps shall be as required by the most recent State of Delaware Department of Transportation (DelDOT) Standard Construction Specifications and Details. Sub grade under all sidewalk installations shall be free of all top soil; be firm and unyielding and must be compacted to at least ninety-five percent (95%) of maximum density at optimum moisture content as determined by the Modified Proctor Test ASTM D1557. Concrete – The bidder is to furnish and install approximately one thousand eight hundred twenty-five (1,825) square feet of five (5) foot wide sidewalk which shall be 3,500 psi concrete, air entrained and 4” thick. A 1⁄2” thick expansion joint material shall be installed at all connections to existing sidewalks, curbs and at a minimum of twenty foot on center longitudinally along the sidewalk installation. All concrete shall be DelDOT Type B concrete as required by the most recent State of Delaware Department of Transportation (DelDOT) Standard Construction Specifications and Details. All concrete shall be 3,500 psi and be provided with 1⁄2” expansion joint material abutting all curbs, pavement transitions and at twenty foot on center. Tooled joints shall be provided every five feet on center. All concrete shall receive a broom finish in the transverse direction and shall have all edges “picture framed”. The required walk width shall be five foot. The walk thickness shall be four inches minimum. All sidewalks shall have a maximum cross slope of 1:50 and a maximum running slope of 1:21. Warrantee - The Contractor shall permanently repair or relay all curbs and sidewalks that have been removed, broken, or otherwise injured in executing any of the work under the contract or injured by settlement of any backfilled excavation at any time prior to termination of the contract and guarantee period. Payment shall be made to the successful bidder on a per lineal footage basis of sidewalk actually installed. The footage amounts provided in the bid sheet are given to the bidder to assist in the defining of the scope of work. The City reserves the right to deduct or add footage to the total bid to match available funds. Installation - The successful contractor shall contact Miss Utility to have a locate completed prior to any excavations. The bidder shall backfill and re-seed all trenched areas. No open holes shall be left over night during installation. The bidder shall comply with all safety and (OSHA) regulations. The bidder shall clean the jobsite daily and remove from the premises any waste materials and debris caused by the performance of this contract. Insurance – The successful bidder must also provide an insurance certificate prior to the commencement of work. Comprehensive Liability, Bodily Injury and Property Damage, and Workmen’s Compensation will be required in the amounts listed herein. The contractor shall secure and maintain at his own expense, during the contract term a commercial general liability insurance which insures against claims for bodily injury, property damage, personal injury and advertising injury arising out of or in connection with, any operations or work under this contract whether such operations are by the contractor, its employees, or subcontractors or their employees. The policy shall provide minimum limits of liability as follows: $1,000,000.00 combined single limit – each occurrence $2,000,000.00 combined single limit – general aggregate $2,000,000.00 combined single limit – products/completed operations aggregate $1,000,000.00 Business auto liability – combined single limit $500,000.00 Workers compensation – each accident, each employee $3,000,000.00 Umbrella excess liability insurance. All insurance shall name the owner; it’s appointed and elected officials, officers, servants, agents and employees as insured. The commercial general liability policy shall afford coverage for the explosion, collapse and underground hazards, contractual liability and liability arising from independent contractors. Products and completed operations insurance shall be maintained for two years after completion of the project. The contractor shall submit proposed insurance instruments to the City Manager prior to execution for approval. An award will be considered to the qualified contractor who presents the proposal with the lowest cost that fully meets the specifications. Experience will also be a factor in considering the award of the contract. BID PROPOSAL CITY OF SEAFORD SPORTS COMPLEX SIDEWALK EXTENSION Item Description Est. Qty. Unit Price Total Price 5 Foot Concrete Sidewalk 1,825 sq. ft Handicap Ramp 1 LS TOTAL BID AMOUNT $________________ Estimated Start Date of Work: __________________________________________ Date Bidder’s Name (Please print or type) Address Cell Phone # Email Address Signature of Officer of Company Name of Officer (Please print or type) Seaford Sports Complex 490 N Market St Extended Seaford, DE 19973 The above picture shows an aerial view of the proposed sidewalk extension that will connect from the current existing sidewalk to the roadway. The above picture is a ground-level view of where the sidewalk extension begins and the picture below is where it ends, where the handicap ramp is to be installed.