RFP 6025 - 2020 Multi-Hazard Mitigation Plan Update

1.1 Introduction/Purpose
The Ventura County Operational Area (OA) Multi-Hazard Mitigation Plan was created in 2005 and was updated in 2010 & 2015. This is a multi-jurisdictional plan that identifies and addresses all-hazards, to include natural, technological and human-made disasters. The hazard mitigation planning process also encompasses work on the County’s National Flood Insurance Program – Community Rating System (CRS). The Multi-Hazard Mitigation Plan allows stakeholders to access critical information and implement protective measures to reduce impacts to life, property and the environment. Furthermore, the successful approval and adoption of this plan will ensure that the County of Ventura and its political sub-divisions will be eligible for federal and state post-disaster hazard mitigation grant funds.
The consultant will complete a review and update of both the 2015 Multi-Hazard Mitigation Plan and the CRS, especially Activity 510 – Floodplain Management

Planning, to write a FEMA approved Multi-Hazard Mitigation Plan. The consultant will identify new emerging natural, technological or human-made hazards that have taken place in Ventura County since the previous planning cycle.
County Sheriff’s Office of Emergency Services (OES) will serve as the primary agency for the supervision of the plan update process, agency coordination, managing the Consultant’s contract and all fiscal administration for the Multi-Hazard Mitigation Grant Program.
1.2 Background
The funding for this contract is being obtained through the Hazard Mitigation Grant Program. This project is a multi-jurisdictional program and is subject to the review, approval and adoption of the plan by all stakeholders. The funds for this program will be used for the contractor fees for the design, implementation and project management. The contractor will be responsible for all materials, supplies and printing costs for all work associated with this project, to include meetings, town halls, and Executive/Elected Official briefings.
Consultants submitting proposals must demonstrate and provide verification of the following:
• Development of Federal/State approved Hazard Mitigation Plans with references. Contractors should set forth relevant experience in their proposal.
• Have a minimum of ten (10) years of experience in emergency preparedness, response, recovery and mitigation planning.
• Strong understanding of the existing plan, its purpose and the elements of the plan to include: hazard analysis, vulnerability analysis, capabilities assessment, and mitigation strategies.
• Strong understanding and experience with the National Flood Insurance Program Community Rating System, especially Activity 510 – Floodplain Management Planning.
• Experience with and knowledge of the various agencies involved such as: local governments, special districts and first responder agencies.
• Experience in facilitating planning meetings, community meetings and Executive/Elected Officials briefings and all necessary tasks involved in coordinating these meeting/briefings.
• The plan should also include details to engage community members and solicit public comment and feedback.
Qualified offerors shall be currently practicing in the emergency management field and have experience in developing hazard mitigation strategies. The County intends for this Request for Proposal (RFP) to result in the selection of one company to provide the services described above. However, the County reserves the right to select more than one company.
1.3 Action Dates
The following is an outline of the anticipated schedule for the proposal review and contract award. These dates and activities are subject to change.
Issue Request for Proposal (RFP) July 10, 2020
Last day for questions August 14, 2020
Proposals Due August 21, 2020
Evaluation-award September, 2020
Start Work TBD
1.4 Questions Regarding RFP
All questions concerning this Proposal should be submitted online under the “Messages” tab. All other questions may be directed to Julie Miller, Senior Buyer at (805) 654-3756, email: julie.miller@ventura.org.
The County shall not be obligated to accept the lowest priced proposal. An award, if made, will be in the best interests of the County after all factors have been evaluated.
While the County intends to enter a contract for these services, it will not be bound to do so. The County reserves the right to reject any or all proposals. The County shall be the sole judge of the successful offers hereunder.
Deadline for questions or clarifications concerning this August 14, 2020.