AS-NEEDED SPORT & RECREATIONAL FIELD LANDSCAPING SERVICES

Project Title AS-NEEDED SPORT & RECREATIONAL FIELD LANDSCAPING SERVICES Invitation # 9529-1 Bid Posting Date 03/20/2024 2:02 PM (PDT) Project Stage Bidding Bid Due Date 04/10/2024 3:00 PM (PDT) Response Format Electronic Project Type Bid Response Types Line Items Subcontractor Bid Bond General Attachment Bid Bond Type of Award Lump Sum Categories 65000 - Park, Playground, Recreational Area And Swimming Pool Equipment And Supplies 98803 - Athletic Field Maintenance 98852 - Landscaping (Including Design, Fertilizing, Planting, Etc., But Not Grounds Maintenance Or Tree Trimming Services) License Requirements Department Public Works Address 100 Civic Center Drive Newport Beach, California 92660 County Orange Bid Valid Liquidated Damages Estimated Bid Value $250,000.00 Annually Start/Delivery Date Project Duration Bid Bond Bid Bond 10.00% Payment Bond 100.00% Performance Bond 100.00% Pre-Bid Meeting Information Pre-Bid Meeting No Online Q&A Online Q&A Yes Q&A Deadline 04/03/2024 3:00 PM

(PDT) Contact Information Contact Info Kevin Pekar 949-644-3069 kpekar@newportbeachca.gov Bids to Owner's Agent Description Scope of Services Contractor shall provide as-needed athletic and recreational field services to address various projects related to maintenance and renovation of youth sports fields. Furnish all labor, equipment, materials, and supervision to provide athletic and recreational field services on an as-needed basis at various facilities, parks, and worksites located throughout the City. Services shall include, but not be limited to: - Remove and install sod; - Aerate/dethatch/verticut field/park areas; - Fertilize fields based on City specifications; - Mow grass; - Dispose of debris - Apply City-approved seed and top-dress; and - Apply greens sand and athletic mixes, and level areas per City requests. - Installation of field closure signage - Traffic Control as needed Award of a five-year on-call maintenance agreement shall be awarded to lowest responsible bidder based on the lowest Base Bid amount. Lowest Base Bid amount consists of the items necessary to renovate a standard City sports/recreational field. On-call agreement compensation limits and terms shall be subject to City and City Council discretion and award. (As this is for on-call/as-needed work, no work is guaranteed, even if awarded.) Bidders must possess a minimum of 10 years of experience doing field renovation work. Bidders with no field renovation experience for an Orange County coastal agency shall be considered non-responsive. Bidders who have not been awarded contracts valued at over $500,000 dollars shall be considered non-responsive. Bidders shall provide three (3) current municipal references, which, when checked, will need a minimum “B grade”, or shall be considered non-responsible. Other Details Department of Industrial Relations (DIR) Noticing: No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Notes ORIGINAL SEALED COPY OF BIDDERS BOND MUST BE SUBMITTED TO THE CITY CLERK PRIOR TO BID OPENING DATE. All responses for this Bid are due at or before the time shown on each Notice Inviting Bids. Late responses will not be accepted. Hard copy responses of Submittals WILL NOT be accepted. The City is not responsible for and accepts no liability in the event a response is late due to any network, internet, or any other technical problem or interruption. Electronic PDF files of the plans, specifications and bid documents are available. The City is not responsible for any errors that may occur from the printing of any of these documents by bidders, including, but not limited to: scaling issues, print quality, failure to print and submission of all required documents. The Bid Results are immediately available to the public via PlanetBids following the Bid Opening Date (Bid Due Date). Members of the public who would like to attend the reading may go to the City Clerk’s Office (Located at 100 Civic Center Dr, Newport Beach, CA 92660) Special Notices Local Programs & Policies Place eBid