Water Heater Replacement

19 April 2024 Water Heater Replacement The University of Oklahoma is looking to replace the obsolete and unreliable domestic hot water system at the College of Dentistry. 19 April 2024 Released 4/19/2024 12:00 AM CDT Type RFP - Request For Proposal Open 4/19/2024 8:00 AM CDT Number RFP-2024-166 Close 5/3/2024 2:00 PM CDT Currency US Dollar Sealed Until 5/3/2024 2:00 PM CDT Payment Terms 0% 45, Net 45 19 April 2024 Contacts Melody Woods Melody-Woods@ouhsc.edu Phone +1 918-660-3079 19 April 2024 Commodity Codes None Added 19 April 202419 April 202419 April 202419 April 202419 April 202419 April 202419 April 202419 April 2024 mailto:Melody-Woods@ouhsc.edu The University of Oklahoma would like to bid out the replacement of the obsolete and unreliable domestic hot water system at the College of Dentistry. As per the campus standard, we would like the old system to be

replaced with two AERCO Water Wizard B+7 Helitherm Indirect Heaters. Contract is asked to install one system, put into service then isolate and demolish the old tank. Secondary heater can then be installed as to not interrupt service during normal working hours. Shipping and startup for all newly installed equipment to be included in bid. Provide Isolation for existing bundle and secondary input for new heaters. Replace bundle with two new AERCO B+7 EC110611 Helitherm Indirect Heaters to include the following: Proposed Equipment: QTY (2) Model: Helitherm Indirect Heaters which will including the following: Accessories per Model: Circulating pumps dedicated and designed to sufficiently operate with this system that can be utilized with both systems. Wiring and communications provided by contractor in conjunction with out Utility Control Shop so that the circulators and heaters can function in tandem if needed via bypass. Steam Solenoid valves and Domestic control valves with "in" switches and all wiring to be included. New circulating pumps are requested to be of the following make and model: Grundfos: Description TPE3 40-200 S-A-G-I-BQQE-GYC Grundfos TPE3 (l) pumps with stainless steel pump housing and are single- stage, close-coupled in-line centrifugal pumps with mechanical shaft seal and primarily for applications such as hot water recirculation. The pumps are fitted with frequency controlled motors and differential pressure/temperature transmitter. https://product-selection.grundfos.com/us/products/tp-tpe/tpe3-i-north-america/tpe3-40-200- 98819522?pumpsystemid=2322039350&tab=variant-curves&frequency=60 Isolation valves for each system and bypasses are desired as to provide uninterrupted service should failure occur or if service is needed for one of the heaters. Contractor will need to provide and install ASHCROFT Brand liquid filled temperature and pressure gauges per campus standard for the water supply and return inlets of the tank. Individual steam regulators are desired for each system. If the existing regulators are sufficient in size and pressures they may be utilized, if not, new regulators will need to be included with the install. ASHCROFT brand nonliquid filled pressure gauges are requested to be installed for the steam supply line before and after each steam regulator for each system as well. Tie in all steam supply and condensate return lines along with necessary valves. ASHCROFT nonliquid filled pressure and temperature gauges requested downstream of the system condensate return preferably within a foot of the heater. ASHCROFT liquid filled gauges requested for temperature and pressure requested for the discharge side of circulating pumps as well. All newly installed lines to be insulated and supported properly. Once the newly installed system has been tied into the domestic supply for the building and proves to be operational at acceptable levels, tear out the existing tank and bundle. Once the tank has been removed, secondary AERCO system can be installed. Once again, requesting isolation valves for each system in order to provide uninterrupted service during hours of operation for maintenance and repair. The contractor awarded the bid may need to provide isolation valves and modify the existing supply and discharge for the system after normal hours of operation if interruption of service is necessary. Insulate and support all piping and fittings that are newly installed by the contractor. Dispose of old systems and materials. Requesting installer to provide one- year service warranty on newly installed systems. In the 'Buyer Attachments' section of the solicitation, there is a specifications packet for the Water Wizard heaters, which contains further information for the B+7 models requested. https://product-selection.grundfos.com/us/products/tp-tpe/tpe3-i-north-america/tpe3-40-200-98819522?pumpsystemid=2322039350&tab=variant-curves&frequency=60 https://product-selection.grundfos.com/us/products/tp-tpe/tpe3-i-north-america/tpe3-40-200-98819522?pumpsystemid=2322039350&tab=variant-curves&frequency=60 Required to View Event Prerequisites Required to Enter Bid There are no Prerequisites added to this event. 19 April 202419 April 202419 April 202419 April 202419 April 202419 April 202419 April 2024 Buyer Attachments 1. 01 Solicitation instructions 2023.11.10.pdf 2. 02 Solicitation Rules of Usage and Definitions 2023.11.10.pdf 3. 03 Solicitation Evaluation 2023.11.10.pdf 4. University of Oklahoma Solicitation Insurance Requirements 2023.12.14.pdf 5. 05 Solicitation General Terms and Conditions 2023.11.10.pdf 6. 06 Contract Governance 2023.11.10.pdf 7. OMM-0063_0D_HE-110_Water-Wiz_1B_2bII_11-28-2018.pdf 19 April 202419 April 202419 April 202419 April 202419 April 202419 April 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjI1NjMzLTE1MjYzMjczODYwMSBTb2xpY2l0YXRpb24gaW5zdHJ1Y3Rpb25zIDIwMjMuMTEuMTAucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjI1NjMzLTE1MjYzMjc3MjUwMiBTb2xpY2l0YXRpb24gUnVsZXMgb2YgVXNhZ2UgYW5kIERlZmluaXRpb25zIDIwMjMuMTEuMTAucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjI1NjMzLTE1MjYzMjc2NzcwMyBTb2xpY2l0YXRpb24gRXZhbHVhdGlvbiAyMDIzLjExLjEwLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjI1NjMzLTE1MzU4NzcyNTFVbml2ZXJzaXR5IG9mIE9rbGFob21hIFNvbGljaXRhdGlvbiBJbnN1cmFuY2UgUmVxdWlyZW1lbnRzIDIwMjMuMTIuMTQucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjI1NjMzLTE1MjYzMjcyMzQwNSBTb2xpY2l0YXRpb24gR2VuZXJhbCBUZXJtcyBhbmQgQ29uZGl0aW9ucyAyMDIzLjExLjEwLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjI1NjMzLTE1MjYzMjgzMDAwNiBDb250cmFjdCBHb3Zlcm5hbmNlIDIwMjMuMTEuMTAucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjI1NjMzLTE2MDE4ODY4NTRPTU0tMDA2M18wRF9IRS0xMTBfV2F0ZXItV2l6XzFCXzJiSUlfMTEtMjgtMjAxOC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: General Questions Instructions: 1.1 Provide a brief overview of your organization, including its size and experience in the industry. 1.2 How many years of experience does your organization have in providing the specific goods/services outlined in this Solicitation? 1.3 Provide a summary of similar projects or contracts you have successfully completed. 1.4 Can you identify any potential challenges or risks associated with the project and propose mitigation strategies? 1.5 Do you have the necessary resources, including equipment, infrastructure, and personnel, to fulfill the requirements of this project? 1.6 Are there any competing commitments that might affect your ability to deliver the goods or services on time? 1.7 Have you entered any contracts with the Board of Regents of the University of Oklahoma in the past twelve (12) months? 1.8 If "yes," please identify the contract, dates of performance, and University contact. 1.9 Describe how you plan to ensure effective communication and collaboration with our team throughout the project. 1.10 Provide five (5) references from projects of similar size and scope in the attached document. Group 2: Solicitation Specific Questions Instructions: Group 3: Pricing Instructions: 3.1 Please attach the pricing proposal attached to this Solicitation. If one is not attached, please provide your own pricing sheet. The price proposal must include line for each type of cost charged to the University (i.e., goods, travel, etc.). The University is tax exempt and cannot be charged taxes either directly or indirectly. Group 4: General Terms & Conditions Instructions: 4.1 Please review the General Terms & Conditions for this Solicitation. If you have any comments or questions, please use the track changes and comment features in this Word document and upload it here. Submittal of questions or comments does not bind the University. Group 5: Certifications Instructions: 5.1 I have reviewed the attached Instructions. I understand that (i) compliance with the Instructions is material to determining whether my Bid is responsive and (ii) any failure to the University Contact of an ambiguity, conflict, discrepancy, omission, or other error in the Solicitation that is known to the me, or that reasonably should be known to the me, shall not entitle me to any compensation, relief, or time by reason of error or its later correction. 5.2 CERTIFICATION REGARDING DEBAREMENT - Bidder certifies that neither it, its principles, nor Supplier Parties performing services arising from this Solicitation or resulting Contract or Contract Documents are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions (defined as not being eligible to receive federal funds) by any Governmental Authority. 5.3 CERTIFICATION REGARDING CONFLICTS OF INTEREST - Bidder certifies that neither the Bidder nor a Bidder Party (i) paid, gave, or donated or agreed to pay, give, or donate to any University Party (including their family members) or employee or elected officer of the State of Oklahoma any money or other thing of value, either directly or indirectly, in procuring the Solicitation or resulting Contract or (ii) improperly exerted or attempted to influence any University Party involved in this Solicitation or who has authority over any decision involving this Solicitation to breach, circumvent, evade, or avoid any Law or University policy or process. Bidder also certifies that no person who has been involved in the development of this Solicitation or resulting Contract while employed by the University or the State of Oklahoma shall be employed by the Bidder to fulfill any of the services provided for under said Contract. 19 April 202419 April 202419 April 202419 April 202419 April 2024 5.4 CERTIFICATION OF COMPETITIVE BID AND CONTRACT (Non-Collusion Certification) - Bidder certifies that neither it nor anyone subject to the Bidder’s direction or control, including Bidder Parties, has been a party to (i) any collusion among Bidders or Suppliers in restraint of freedom of competition by agreement to bid or contract at a fixed price or to refrain from bidding or contracting, (ii) any collusion with any University or state official or employee as to the quantity, quality or price in the prospective contract, or as to any other terms of the prospective contract, nor, (iii) any discussions between Bidders or Suppliers and any University or state official or employee concerning the exchange of money or other things of value for special consideration in connection with the prospective contract. 5.5 Are you exempt from the Workers’ Compensation Act? 5.6 Attach a signed statement that provides specific details supporting the exemption you are claiming from the Workers’ Compensation Act. (Note: Pursuant to Attorney General Opinion #07-8, the exemption from 85 O.S. 2011, § 311 applies only to employers who are natural persons, such as sole proprietors, and does not apply to employers who are entities created by law, including but not limited to corporations, partnerships, and limited liability companies.) 5.7 Please complete and upload the attached Attestation. 19 April 202419 April 202419 April 202419 April 202419 April 2024 Product Line Items Product Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery P1 Materials Cost 1 LO - Lot Total cost of equipment and materials. P2 Misc. Expenses 1 LO - Lot Total cost of miscellaneous expenses. P3 Total Project Cost 1 LO - Lot Total project cost including material, misc. expenses, labor, and one year warranty. 19 April 202419 April 202419 April 202419 April 2024 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 Labor Cost 1 HR - Hour Total cost of Labor for this entire project. S2 Total Labor Cost 1 LO - Lot Total labor cost for entire project. 19 April 202419 April 202419 April 2024