Parent Educators for Family Resolution Services

26 May 2023 Parent Educators for Family Resolution Services Multnomah County is seeking Proposers to teach virtual family & parenting classes to people with child custody and parenting issues before the court as authorized by the Court & Family Resolution Svcs 26 May 2023 Open 5/26/2023 8:00 AM PDT Type Request for Intermediate Programmatic Qualifications (RIPQ) Close 6/28/2023 4:00 PM PDT Number RIPQ-132-2023 Currency US Dollar Sealed Until 6/28/2023 4:00 PM PDT Payment Terms 0% 0, Net 30 26 May 2023 Contacts Charity Lechuga charity.lechuga@multco.us Phone +1 503-988-0101 ext. 80101 26 May 2023 Commodity Codes Commodity Code Description 86010000 Education & Training Services 26 May 202326 May 202326 May 202326 May 202326 May 202326 May 202326 May 202326 May 202326 May 2023 mailto:charity.lechuga@multco.us PRE-PROPOSAL CONFERENCE There will be a pre-proposal

conference for this Solicitation on Thursday, June 8th at 3:00 PM Pacific Time, held virtually. Join via Google Meet at meet.google.com/fjo-yjsa-tgb or Join via Phone at (US) +1 402-665-0809 PIN: 543 379 895#. Attendance is optional but encouraged. PURPOSE AND OVERVIEW Multnomah County Department of Community Justice is seeking Parent Educators to present County- developed educational services, materials and information to people experiencing the transition of separation, divorce, or conflict related to unresolved parental disputes over the care and custody of children, as authorized by the Court and directed by the Department of Community Justice Family Resolution Services. INTRODUCTION Parent Educators provide educational services, materials and information to parents experiencing the transition of separation, divorce, or conflict related to unresolved parental disputes over the care and custody of children, as authorized by the Court and directed by the Department of Community Justice (DCJ) Family Resolution Services (FRS). Parent Educators will present a County-developed curriculum virtually. SCOPE OF WORK Parent Educators shall present information and materials concerning legal issues, child development, conflict resolution strategies and community resources to people who have custody and parenting issues before the Court. . To achieve this, Parent Educators shall perform the following services:  As requested by FRS, Parent Educators shall be available to teach (individually or co-teach) the following curriculums: “Parents Helping Children Cope with Family Change” or any other FRS-designated curriculum that meets the Court’s requirements and objectives for parents enrolled in the Parent Education program. The specific curriculum used for parent education classes shall be determined by Department of Community Justice staff.  Parent Educators shall assist FRS program staff with managing and maintaining a class environment conducive to learning and gaining applicable and beneficial parenting skills, and distribute materials, as needed, to participants.  Parent Educators shall be present in the virtual classroom at least 30 minutes prior to class starting and shall remain until all parents have departed from the virtual classroom.  Parent Educators shall notify FRS staff no less than seven (7) days prior to their scheduled parent education class if they are unable to attend/teach. Description  FRS staff shall notify CONTRACTOR three (3) months in advance to inform them of the class schedule and confirm their availability to teach.  Parent Educators shall attend twice yearly meetings for the purposes of program review and/or development, training in material related to delivering parent education, address general service delivery issues and/or resolve any operational problems.  Parent Educators will be supervised directly by Department of Community Justice (DCJ) staff during all classes and shall report directly to DCJ for all issues and/or concerns regarding these classes. Performance Measures The process for evaluating performance shall consist of FRS staff distributing online surveys to class participants at the end of each class and collecting completed surveys. Data from these surveys shall be forwarded to DCJ’s Research and Planning Unit for analysis. Additionally, FRS staff will observe CONTRACTOR performing duties to ensure quality of delivery and adherence to the curriculum materials. . COUNTY has established the following performance measure for CONTRACTOR to meet: . Of the people who attend the parent education course, at least 90% shall rate their instructor with a score of 4 or 5 to the survey question: “The trainer presented the information in a way that kept me interested.” . The performance measure may be modified or others added during the course of program operation, upon written agreement of the CONTRACTOR and COUNTY. METHOD OF AWARD In order to qualify, proposers must receive a minimum of 70% of the total points possible. The County may award multiple contracts from this RIPQ. . Upon qualification, proposers are placed in a pool of qualified vendors who will be eligible for potential contract awards. There is no guarantee that any contract will be awarded. FUNDING Funding of the work described in this RIPQ is not guaranteed. Fluctuations in funding year to year should be expected. The County cannot assure that any particular level of work will be provided and the contract will permit the County to add or remove work as necessary depending on need and availability of funding. The County does not guarantee that any minimum amount of services will be purchased. METHOD OF CONTRACTING A sample Services Contract is attached showing the standard terms and conditions. Carefully review the terms and conditions of the attached sample Services Contract. Additional Contract terms and conditions related to this procurement, if any, are set out below in the section entitled Special Contract Terms and Conditions. TERM OF CONTRACT The initial contract may be from one to five years with option(s) to renew with additional six month to one year periods depending upon length of time available until the procurement ends, continued need for services, funding availability and service performance. CONTRACT NEGOTIATIONS Once selected in the allocation process, the County will initiate contract negotiations with the Proposer. Negotiations will be based on the County's needs and resources at that time, as well as your availability and relevant skill set. The County reserves its right to terminate those negotiations at its discretion at any point and may negotiate with another qualified proposer or proposers. The fact that your proposal qualifies does not guarantee that you will be awarded a contract with the county. INSURANCE REQUIREMENTS Multnomah County minimum requirements for General Liability/Professional Liability Insurance have been waived for these contracts as long as classes remain virtual and a Multnomah County staff person is monitoring every class. Classes are currently being held virtually and it is unknown if there will be any in-person classes in the future. This does not abolish the Contractor’s obligation to indemnify, defend and hold Multnomah County harmless as required in Contract Terms and Conditions. . In addition, Workers compensation insurance at a minimum rate of $500,000 is required unless a completed Exemption form is completed (see Sample Exhibit 4 under Buyer’s Attachments). MINIMUM REQUIREMENTS At the time of proposal submission, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in rejection of the proposal.  The Proposal response must be received by Multnomah County Purchasing no later than 4:00 P.M. local Portland time on the proposal submission deadline.  The Proposer must certify that they agree to the Proposers Representation and Certification terms in the Prerequisite page of the Sourcing Event. CONTRACT AWARD AND ALLOCATION PROCESS This is a formal, competitive, Request For Intermediate Qualifications (RIPQ) process as provided for under the authority of PUR-1. No contracts will be issued as a result of this RIPQ process. Our intent is to establish pools of qualified vendors who will be eligible for potential contract awards. There is no limit on the number of vendors that may be qualified under this RIPQ process. Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, Emerging Small Businesses, Service Disabled Veteran and Organizations in providing these services. ALLOCATION PROCESS Entirely separate from this qualification process, the department will allocate funds to those qualified providers who demonstrate the desired experience, skills, proficiency, certifications, and area of specialty that will best meet and match county needs. . The Department will conduct a funds allocation process to distribute available funds according to known system requirements and priorities. Allocations will only be made to providers who previously qualified under this RIPQ. Vendors may not protest funding allocation decisions. Funding allocation decisions will be made as needs arise. Allocation priorities and selection criteria may include:  If scoring of proposals is equal, then allocation decisions will be primarily based on the following criteria: o Provider experience and knowledge of the subject matter o Services able to be provided in client’s native language  County and Department strategic priorities  Contractor availability  RIPQ proposal information and evaluation input from the RIPQ raters  Past performance  Other factors as deemed appropriate by the funding allocation team Since the allocation process considers a variety of factors, funding may go to qualified Proposers who did not earn the highest overall RIPQ qualification score. Therefore, it will be possible to qualify under this RIPQ process and not receive a funding allocation due to resource limitations and other factors. The Department cannot predict usage of these services and does not guarantee any particular volume of business will be offered to any applicant who qualifies to provide services. . The Department will notify all Proposers whether or not they have qualified, and will internally determine the level of need for services. Department staff will contact the successful and qualified Proposer(s) for contract negotiations. The County will be awarding Requirements Contracts for these services. Requirements Contracts do not guarantee any level of funding and funding levels may change from year to year. . All Proposers seeking to provide services must submit a proposal and receive a minimum 70% of the total points possible in order to qualify. . The County reserves the right to qualify additional suppliers for these services as it deems necessary. All qualified suppliers will be added to one vendor pool, from which contracts will be awarded through the allocation process. COMPENSATION AND METHOD OF PAYMENT Payment under this contract will be at a Unit Rate (also known as Fee for Service). Any contracts issued will be a requirements contract whereby services are procured based upon the COUNTY’S need and demand and are paid at the rate established. There is no guaranteed minimum or maximum amount of service or payment established during the contract period. EVALUATION PROCESS All questions are multiple choice with associated scores displayed for the provided choices. If none of the boxes are checked, that question will result in a score of zero (0). The sum of the total available points for this RIPQ is 100. Scores will be tallied via an autoscore system. . IMPORTANT: Suppliers who do not currently have access to the Multco Marketplace Supplier Portal will need to complete the "MMP Supplier Access Request Form". The optimal time to submit the "MMP Supplier Access Request Form" to gain access to participate in an Intermediate Event (RIP, RIPQ) is 14 days. This will allow the County sufficient time to review your request and for you, the supplier, to access the Sourcing Event and to perform the actions needed before the event close date. https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=Multnomah Required to View Event Prerequisites Required to Enter Bid 26 May 2023 1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information. 2. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest. 3. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link. 26 May 202326 May 202326 May 202326 May 202326 May 202326 May 202326 May 2023 Buyer Attachments 1. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide 2. Procedural Instructions For Proposals 03-2023.pdf 3. DCJ Terms & Conditions 4. Sample Services General Agreement Contract 1.6.2023.pdf 5. Sample Exhibit 2 - Insurance Requirements.pdf 6. Sample Exhibit 3 - Certification Statement for Corporation or Independent Contractor.pdf 7. Sample Exhibit 4 26 May 202326 May 202326 May 202326 May 202326 May 202326 May 2023 https://multco.us/file/73233/download https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQzNTI4LTEzOTQ2NTU5MDJQcm9jZWR1cmFsIEluc3RydWN0aW9ucyBGb3IgUHJvcG9zYWxzIDAzLTIwMjMucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQzNTI4LTY4NDQyNjY1MkRDSitUZXJtcythbmQrQ29uZGl0aW9ucy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQzNTI4LTEzNzE0OTc3NTVTYW1wbGUgU2VydmljZXMgR2VuZXJhbCBBZ3JlZW1lbnQgQ29udHJhY3QgMS42LjIwMjMucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQzNTI4LTEyODA2Mjk2NjVTYW1wbGUgRXhoaWJpdCAyIC0gSW5zdXJhbmNlIFJlcXVpcmVtZW50cy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQzNTI4LTEyODA2MzAzMTNTYW1wbGUgRXhoaWJpdCAzIC0gQ2VydGlmaWNhdGlvbiBTdGF0ZW1lbnQgZm9yIENvcnBvcmF0aW9uIG9yIEluZGVwZW5kZW50IENvbnRyYWN0b3IucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQzNTI4LTY2ODI0NTUxMlNhbXBsZSBFeGhpYml0XzRfLV93b3JrZXJzX2NvbXBfZXhlbXB0aW9uX2NlcnRpZmljYXRlXzA4XzIwXzEzLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1.1: Company Certification Information - This section is not scored Instructions: 1.1.1 State of Incorporation 1.1.2 Date of Incorporation 1.1.3 ASSURANCES - Proposer attests that Proposer is either a non-resident proposer or a resident proposer, as described in ORS 279A.120, of the State of _________ and has not discriminated against any minority, women, or emerging small business enterprises certified under ORS 200.055 or a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontracts, in accordance with ORS 279A.110. Enter state of residency here: 1.1.4 Where Proposer is unable to certify to any of the statements in Proposer Representations and Certifications of the pre-requisite, Proposer shall provide an explanation to their offer here. 1.1.5 The Proposer certifies to the best of its knowledge and believe that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified in this sourcing event, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Proposer, Multnomah County may exclude the Proposer from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Proposer further certifies that the degree and extent of the relationship of the Proposer with these named firm(s)/individual(s) will be fully disclosed: 1.1.6 Upload additional explanation as needed 1.1.7 Name of person submitting the Proposal: 1.1.8 Title of person submitting the Proposal: 1.1.9 I represent that I am at least eighteen (18) years of age. 1.1.10 I represent that the printing of my name and the submittal of a Proposal is intended to authenticate this writing and to have the same force and effect as my manual signature. 1.1.11 I represent that I am either authorized to bind the Proposer, or that I am submitting the Proposal on behalf of and at the direction of the Proposer's representative authorized to contractually bind the Proposer. 1.1.12 I represent that the Proposer and/or its applicable representative(s) has reviewed the information contained in this Proposal and that the information submitted is accurate. Group 2.1: Programmatic Questions Instructions: 2.1.1 2.1.1 - How many years of experience do you have teaching educational curriculum to adults? - Check one block only. (20 points maximum) 2.1.2 2.1.2 - Do you have specific experience with the “Parents Helping Children Cope with Family Change” curriculum? - Check one block only. (4 points maximum) 2.1.3 2.1.3 - How many years of professional and/or volunteer experience do you have working with families in which parents are divorcing or separating? - Check one block only. (15 points maximum) 2.1.4 2.1.4 - Have you taught virtual classes of any kind in the past? - Check one block only. (4 points maximum) 2.1.5 2.1.5 - Do you have educational training, professional experience and/or volunteer experience in child development or mental health? - Check one block only. (8 points maximum) 2.1.6 2.1.6 - Do you have educational training, professional experience and/or volunteer experience in domestic or family violence? - Check one block only. (8 points maximum) 2.1.7 2.1.7 - Do you have educational training, professional experience and/or volunteer experience in conflict resolution, dispute resolution and/or mediation? - Check one block only. (8 points maximum) 2.1.8 2.1.8 - Do you have educational training, professional experience and/or volunteer experience regarding Oregon’s domestic relations laws and practices? - Check one block only. (6 points maximum) 2.1.9 2.1.9 - Do you speak and understand fluent Spanish? - Check one block only. (2 points maximum) Group 2.2: Responsible Business Practice Questions Instructions: 26 May 202326 May 202326 May 202326 May 202326 May 2023 2.2.1 2.2.1 - How do you minimize impacts to the environment and employ sustainability practices?Do you include any of the following with your work? - Select all that apply. (10 Points Maximum) 2.2.2 2.2.2 - Choose options below which describe how you tailor your services to meet the culturally specific needs of individuals and the community. - Select all that apply. (10 Points Maximum) 2.2.3 2.2.3 - Multnomah County supports local business and would like our suppliers to support local businesses as well. Please select all options that reflect your support of local businesses. - Select all that apply. (5 Points Maximum) 26 May 202326 May 202326 May 202326 May 202326 May 2023 Product Line Items Product Line Items There are no Items added to this event. 26 May 202326 May 202326 May 202326 May 2023 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 86010000-Education & Training Services 1 EA - Each 86010000 - Education & Training Services 26 May 202326 May 202326 May 2023