Comprehensive Banking Services

The selected solicitation details are below. Some agencies require their vendors to register before they are allowed to download documents. Click here to register or select the Register Link above. You can click on the Contact's name below to request the solicitation by email. Please include in your email your name, company name, email and phone number. Agency Osceola County School Board Status Active Fiscal Year 2024 Primary Contact Igneris Lopez Secondary Contact Tertiary Contact Title Comprehensive Banking Services Number SDOC-24-P-100-IL Type Request for Proposal Online Quote/Bid No Department Piggyback Solicitation No Insurance Required No Bid Bond Required No Bid Bond Amount Performance Bond Required No Performance Bond Amount Scope of Services 1.0 PURPOSE & OVERVIEW The School District of Osceola County, Florida (hereafter the “District”) is soliciting proposals from qualified public depositories interested in providing comprehensive banking services to the District. Individual

schools are not included in this RFP. If individual schools want to piggyback on the awarded contracts they would set up the accounts with the providers separately. The District reserves the right to award by Service Group or as a whole, whichever is deemed most advantageous to the District. Service Group 1: General Banking Service Group 2: Integrated Payables / Purchasing Card Service Group 3: Merchant Card Processing 2.0 SCOPE OF SERVICES Service Group 1: General Banking A. General Requirements: Requirements include: 1. The bank must be a Federal or state-chartered banking institution, 2. Be a Qualified Public Depository per Chapter 280, Florida Statute, 3. The bank must be "Well Capitalized" as defined by the Federal Deposit Insurance, and 4. Have five (5) consecutive years of experience with at least three (3) similarly sized public entities immediately prior to the date set for receipt of proposals in providing banking services for public agencies. B. Deposit Services: Required services include: 1. Process the deposit of checks at a local branch, vault location or by remote deposit capture, 2. Process the collection of currency and coin per month at a local branch or vault location, 3. Image deposited items, and 4. Provide online access for deposit reconciliation including images of deposited items. C. Disbursement Services: Required services include: 1. Provide positive pay services, 2. Provide online stop payment services and void check capabilities, 3. Be able to upload files to bank to clear payroll checks, and accounts payable checks. 4. Provide CD-ROM or alternative electronic archival of cleared checks (images of front and back), and 5. Provide online access to cashed check images (front and back of check). D. Electronic Transfer of Funds: Required services include: 1. Accept and send ACH transactions, 2. Provide ACH debit blocking services, 3. Provide a secure electronic method for initiating wire transfers, 4. Provide dual process to approve wire transfers, and 5. Provide a secure electronic method to initiate intra-bank transfers. E. Reporting: The District requires access to daily reports of balances and transaction information, including prior day reporting of ledger balance, available balance, and summary and details of credits/debits posted. Current day and prior day reporting of wire activity and ACH receipts is also needed. Required services include: 1. Provide online balance reporting services, 2. Allow unlimited District employees to access the bank’s online reporting system with different levels of authorization, 3. Provide online monthly activity statements and reports for all accounts by the 1st business day of the following month, 4. Provide prior day reporting for the last 365 days, 5. Provide account reconcilement services for disbursements and deposits (full/partial reconciliation with positive pay, and/or deposit reconciliation depending on account), and 6. Provide a detailed monthly account analysis statement for each account and a consolidated statement. F. Bank Balances: In 2023, the District maintained an average balance of $108,281,978 million on deposit. With the highest balance being $261,038,909 million and the lowest balance being $40,418,205 million. This District is able to cover the monthly service costs and earns interest on excess balances. Required services include: 1. Provide an interest bearing account for excess cash balances in the demand deposit accounts or provide interest directly on the zero balance account master. 2. Provide a competitive earnings credit rate for uninvested balances. Service Group 2: Integrated Payables / Purchasing Card Currently, the District has one purchasing card program with its primary bank. The District would consider having a separate purchasing card provider if the economics make sense. In 2023, the District spent at total of $40,654,295 million with 31,638 transactions. The District anticipates increasing the annual spend in the future. Required services include: 1. Issue cards, 2. Provide detailed online reporting services, 3. Provide authorized persons with authority to manage the purchasing cards usage online, 4. Provide customized usage on cards, 5. Pay a rebate to the District based on expenditures, 6. Work with the District to convert vendors that currently receive checks, and 7. Provide electronic expense reporting capability that is integrated with the purchasing card for employee use. Service Group 3: Merchant Card Processing The District processed a total of $767,783 in 2023 and 4,520 total # of transactions. Required services include: 1. Process credit card payments (Visa, MasterCard, Discover, and American Express), 2. Provide an online portal to accept online payments, 3. Process debit card transactions, 4. Transfer funds to designated District accounts, 5. Provide automated or on-line reporting services including user-friendly summary reports on chargebacks, and 6. Provide a detailed online monthly analysis statement for each individual merchant location, terminal and a consolidated statement showing charges for all account services. 7. Provide online access for District employees to review transactions, print reports, initiate refunds, or delete payments before they process. Broadcast Date 2/14/2024 7:00 PM Question End Date 3/1/2024 12:00 PM Due Date 3/19/2024 2:00 PM Anticipated Award Date 5/14/2024 *PDF files require Adobe Reader to view. Preconference(s) Total: 1 DateTimeMandatoryLocation2/27/20249:00 AMNo817 Bill Beck Blvd Building 2000 - Purchasing Kissimmee, FL 34744 or Virtual by RSVP see page 6 of the RFP Documents Total: 3 TypeNameDescriptionFile Type Request for ProposalsSDOC-24-P-100-IL Comprehensive Banking Services.pdfSDOC-24-P-100-IL, Comprehensive Banking Services RFP & Draft ContractPDF Request for ProposalsAppendix A - RFP SDOC-24-P-100-IL Banking RFP Service Pricing.xlsxSDOC-24-P-100-IL, Appendix A, Pricing, Comprehensive Banking ServicesExcel AddendumSDOC-24-P-100-IL Addendum 1.pdfSDOC-24-P-100-IL, Addendum #1PDF Commodity Codes Total: 4 CodeDescription[946-25]Banking Services [963-35]Fees, Bank[946-35]Credit Card, Charge Card Services [963-38]Fees, Credit Card Publications Total: 0 PublicationDate Planholders Total: 6 CompanyE-mailFirst Access Floral Park Consulting LLCjackbrownes32@gmail.com2/15/2024 7:15:07 AM Global Merchant Services Incbusinessaffairs@globalmerchantservices.com2/14/2024 7:12:09 PM North America Procurement Council, Inc. PBClyra@napc.me2/16/2024 8:50:08 AM SGS Technologiebids@sgstechnologies.net2/15/2024 1:19:00 AM Synovus Bankandylafear@synovus.com2/16/2024 8:20:22 AM TD Bank N.A.weldon.ledbetter@td.com2/16/2024 8:48:25 AM Contract Dates Total: 0 Awarded CompanyTerm TypeContract NumberApproval DateStart DateEnd DateSubstantial Completion DateStatusAmountComment Pre-Award Documents Total: 0 CategoryNameFile Type Contract Documents Total: 0 CompanyAwardee TypeCategoryNameFile Type Bidders Total: 0 CompanyEmailPhoneFax Awardees Total: 0 CompanyEmailPhoneFax Insurance Total: 0 CompanyTypeStart DateEnd Date Bond Total: 0 CompanyTypeStart DateEnd Date