Guardrail Components and Terminals

"PURPOSE:\n\n1.1. The purpose of this bid invitation isto establish a contract intheform of a purchase order, for supplying the State of New\nHampshire with the iterns indicated in the \u201cOffer\u201d section of this bid invitation, in accordance with the requirements of this\nbid invitation and any resulting order. This shall be a one-time order with delivery required to the location indicated inthe\nF.O.B. section of this bid invitation.\n\nINSTRUCTIONS TO VENDOR:\n\n2.1. Read the entirebid invitation prior to filling it out. Completethe pricing information in the \u201cOffer\u201d section (detailed\ninformation on how to fill out the pricing information can befound inthe \u201cOffer\u201d section); completethe \u201cV endor Contact\nInformation\u201d section; and finally, fill out, and sign thetransmittal letter.\n\nBID SUBMITTAL:\n\n3.11. All bids shall be submitted on this form, or an &xact copy shall betyped or clearly printed in ink and shall bereceived on or\nbefore the date

and time specified in paragraph 7 of this bid under \u201cBid closing\u201d. Interested parties may submitabidtothe\nState of New Hampshire Bureau of Purchase and Property by email to NH.Purchasing\u00ae DAS.NH.Gov. All bids shall be\nclearly marked with bid number, date due and purchasing agent\u2019 s name.\n\n3.2. IFYOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY THAT YOUR\nBID RESPONSE HASBBEEN RECEIVED, PLEASE CALL (603) 271-2201.\n\nBID INQUIRIES:\n\n4.1. Any questions, clarifications, and/or requested changes shall be submitted by an individual authorizedto committheir\norganization to the Terms and Conditions of this bid and shall be received in writing atthe Bureau of Purchase and Property\nno later than 4:00 PM on the date listed in paragraph 7. Questions shall not be submitted to anyone other than the Purchasing\nAgent or his/her representative. Bidders that submit questions verbally or in writing to any other State entity or State\npersonnd shall be found in violation of this part and may be found non-compliant.\n\n4.2. Questions shall be submitted by email to J ames Poul in at | ames.M.Poulin@DAS.NH.Gov\n\n4.3. Submissions shall clearly identify the bid Number, the V endor\u2019s name and address and the name of the person submitting\nthe question.\n\nBID DUE DATE:\n\n5.1. All bid submissions shall be received atthe Bureau of Purchase and Property no later than the date and time shown on the\n\ntransmittal letter of this bid. Submissions received after the date and time specified shall be marked as \u201cLate\u201d and shall not\nbe considered in the evaluation process.\n\n5.2. All bid submissions shall betreated as firmoffersto remain valid for acceptance for a period of one hundred eighty (180)\ndays fromthe bid due date Thetransmittal of a vendor\u2019s response or bid submission to any State agency or office other\nthan the Department of Administrative Services (DAS), Bureau of Purchase and Property may begrounds for\ndisqualification.\n\nADDENDA:\n\n6.1. Inthe event it becomes necessary to add to or revise any part: of this bid prior to the scheduled submittal date, the NH\nBureau of Purchase and Property shall post on our web site any Addenda. Before your submission and periodically prior to\ntheRFB closing, check the site for any addenda or other materials that may have been issued affecting thebid. The web\nSite address is https://das.nh.gov/Purchasing/vendorresources.aspx.\n\nTIMELINE:\n7.1. Thetimdine below is provided as a general guideline and is subjectto change. Unless stated otherwise, consider the dates\nbelow a \u201cno later than\u201d date.\n\nBid Solicitation distributed on or by: 3/14/2024\nLast day for questions, clarifications, and/or requested changes to bid: 3/29/2024\nBid Closing (EST): 4/4/2024 10:00:00 AM\n\nGOVERNING TERMSAND CONDITIONS:\n8.1. A responding bid that has been completed and signed by your representative shall constitute your company\u2019 s acceptance of\nall State of New Hampshireterms and conditions and shall legally obligate your company to theseterms and conditions.\n\n8.2. A signed response further signifies that fromthetimethebid is published (bid solicitation date and time) until a contract is\nawvarded, no bidder shall offer or give, directiy or indirectiy, any gift, expense reimbursement, or honorarium, as defined by\nRSA 15-B, to any dlected official, public official, public employee, constitutional official, or family member of any such\nofficial or employee who shall select, evaluate, or award theRFB.\n\n3of1l1\nBidder Initials:\n\nDate:\n" "10.\n\n11.\n\n8.3. Furthermore assigned response signifies that any terms and/or conditions that may be or have been submitted by the V/\u2019endor\nare specifically null and void and are not a part of this bid invitation or any awvarded purchase order, even if saidterms\nand/or conditions contain language to the contrary.\n\n8.4. CHAPTER ADM 600 PROCUREMENT AND PROPERTY RULESAPPLY TO AND ARE MADE A PART HEREOF.\n\nNON-EXCLUSIVE CONTRACT:\n\n9.1. Any resulting Contract fromthisRFB will beanon-exclusive Contract. The State reserves therright, atits discretion, to\nretain other Contractors to provide any of the Services or Ddliverables identified under this procurement or make an award\nby item, part or portion of an item, group of items, or total Proposal.\n\nPUBLIC DISCLOSURE OF BIDOR PROPOSAL SUBMISSIONS:\n\n10.1. Gener\u00e4lly, thefull contents of any proposal (including all materials submitted in connection with it, such as attachments,\n&hibits, addenda, and vendor presentations) become public information upon completion of final contract or purchase order\nnegotiations with the sdected vendor. Certain information conceming proposals, including but not limited to scoring, is\ngenerally availableto the public even beforethistime, in accordance with the provisions of NH RSA 21-G:37.\n\n10.2. Confidential, commercidl, or financial information may be exempt from public disclosure under RSA 91-A:5, IV. Any and\nall information contained in or connected to a bid or proposal that a Bidder considers confidential shall be clearly designated\nin thefollowing manner:\n\n10.3. Ifthe Bidder considers any portion of a submission confidential, they shall provide a separate copy of the full and\ncomplete document, fully redacting those portions by blacking them out and shall note on the applicable page or\npages of the document that the redacted portion or portions are \u201cconfidential.\u201d Use of any other termor method, such\nas stating that a document or portion thereof is \u201cproprietary\u201d, \u201cnot for public use\u201d, or \u201cfor dient's useonly\u201d, is not\nacceptable In addition to providing an additional fully redacted copy of the bid submission to the person listed as the point\nof contact on Page one (1) of this document, the identified information considered to be confidential must be accompanied\nby a separate letter stating the rationale for each item designated as confidential. In other words, the letter must specifically\nstate why and under what legal authority each redaction has been made. Submissions which do not conformto these\ninstructions by failing to include a redacted copy (if required), by failing to include a letter specifying therationalefor each\nredaction, by failing to designate redactions in the manner required by these instructions, or by including redactions which\nare contrary to these instructions or operative law may berejected by the State as not conforming to the requirements of the\nbid or proposal. Marking or designating an entire proposal, attachment, or section as confidential shall neither be accepted\nnor honored by the State Marking an entire bid, proposal, attachment or full sections thereof confidential withouttaking.\ninto consideration the public\u2019 s right to know shall neither be accepted nor honored by the State.\n\n10.4. Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to public\ndisclosure REGARDLESS of whether or not marked as confidential.\n\n10.5. If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal, the State will\nassess what informetion it believes is subject to rdease; notify the Biddder that the request has been made; indicate what, if\nany, portions of the proposal or related material shall be rdleased; and notify the Bidder of the date it plans to rdessethe\nmaterials. To halt the release of information by the State a Bidder must initiate and provideto the State, prior to the date\nspecified inthenotice, a court action in the Superior Court of the State of New Hampshire, at its sole expense, seekingto\nenjoin the release of the requested information.\n\n10.6. By submitting a proposal, Bidders acknowledge and agree that:\n\n10.6.1. The State may disclose any and all portions of the proposal or related materials which are not marked as confidential\nand/or which have not been specifically explained in the letter to the person identified as the point of contact for this\nRFB;\n\n10.6.2. The State is not obligated to comply with a Bidder\u2019s designations regarding confidentiality and must conduct an\nindependent analysis to assess the confidentiality of the information submitted in your proposal; and\n\n10.6.3. The State may, unless otherwise prohibited by court order, rd esse the information on the date specified in thenotice\ndescribed above without any liability to aBidder.\n\nVENDOR CERTIFICATIONS:\n11.1. All Vendors shall be duly registered as a vendor authorized to conduct business in the State of New Hampshire\n\n11.2. STATE OF NEW HAMPSHIRE VENDOR APPLICATION: Prior to bid award, V endors shall have a completed Vendor\nApplication Package on file with the NH Bureau of Purchase and Property. Seethefollowing website for information on\nobtaining and filing the required forms (no fee: https://das.nh.gov/purchasing/vendorresources.aspx.\n\nAofll\nBidder Initials:\n\nDate:\n" "12.\n\n13.\n\n14.\n\n15.\n\n16.\n\nVENDOR RESPONSIBILITY:\n\n1.1. The successful Vendor shall be solely responsible for meeting all terms and conditions specified inthebid, and any resulting\ncontract. It is a prospective V endor\u2019s responsibility to access our websiteto determine any bid invitation under which they\nwish to participate. It is also theVeendor(s)\u2019s responsibility to access our website for any posted addendum.\n\n2.2. All State of New Hampshire bid invitations and addenda to these bid invitations are advertised on our website at:\nhttps: //das.nh.gov/purchasing/vendorresources.aspx.\n\n12.3. The website is updated several times per day; itisthe responsibility of the prospective V endor(s) to access the website\nfrequentiy to ensure no bidding opportunity or addenda is overlooked.\n\n12.4. Itis the prospective V endor\u2019 s responsibility to forward a signed copy (if theform has a signature block) of any addenda to\nthe Bureau of Purchase and Property with thebid response.\n\n12.5. In preparation of your bid response, you shall:\n12.5.1. Complete the pricing information in the \u201cOffer\u201d section; and\n\n12.5.1.1. You may include quote separately, buttheOFFER SECTION MUST be completed for compliant\nacceptance.\n12.5.2. Complete all other required information on your offer (if applicable); and\n12.5.3. Complete the \u201cV endor Contact Information\u201d section; and\n\n12.5.4. Complete the company information on the \u201cTransmittal Letter\u201d page, and sign under penalty of unsworn\nfalsification in the space provided on that page. Initial and date each page.\n\nWARRANTY REQUIREMENTS:\n\n13.1. Successful V endor shall be required to warranty all of the equipment/item awvarded to Vendor for a period of not less than\none (1) year or the manufacturer\u201d\u2019s standard period of time, whichever is greater, fromthe date the items are received,\ninspected and accepted by the State of New Hampshire. The warranty shall cover 100% of all parts, shipping, labor, travd,\nlodging and expenses.\n\nBID PRICES:\n\n14.1. Bid prices shall bein US dollars and shall include delivery and all other costs required by this bid invitation. Special\ncharges, surcharges, or fuel charges of any kind (by whatever name) may not be added on at any time. Any and all\ncharges shall be built into your bid price at the time of the bid.\n\n14.2. Per Adhrinistrative Rule 606.01(e) \u201cifthereisa discrepancy between the unit price and the extension pricein a response to\nanRFP, RFB or RFQ, the unit price shall be binding upon the vendor\u201d.\n\nPAYMENT:\n15.1. Payments shall be made via ACH unless otherwise specified by the state of New Hampshire. Usethefollowing link to &nroll\nwith the State Treasury for ACH payments: https: //www.nh.gov/tressury/state-vendors/index.htm.\n\n161 emizedinvoics il be submitted to the using agency after delivery of the products and include the following at a\nminimum\n16.1.1. State of NH purchase order (PO) number\n16.1.2. State of NH contract number if applicable\n16.1.3. Name and contact information of ordering individual\n16.1.4. Name of ordering state agency / department\n16.1.5. Address of ordering state agency / department\n16.1.6. Name and contact information of ordering state agency accounts payable office\n16.1.7. Date of purchase\n16.1.8. Date of delivery\n16.1.9. Vendor order number\n16.1.10. Vendor account representati ve name and contact information\n16.1.11. Product description, quantity ordered, quantity delivered, unit price, total pricefor payment\n\n5ofll\nBidder Initials:\n\nDate:\n" "16.1.12. |ters backordered and their delivery date\n\n16.2. Contractor shall be paid within 30 days after receipt of properly documented invoice and acceptance of the work to the\nState's satisfaction.\n\n17. AWARD:\n17.1. The award shall be made to the V endor meeting the criteria established in this RFB and providing the lowest cost in total.\nThe State reserves the rightto rgect any or all bids or any part'thereof and add/delete items/locations to the contract. The\naward shall be, intheform.of a State of New Hampshire Contract) intheformof a purchase order.\n\n17.2. Successful Vendor shall not be allowed to require any other type of purchase order, nor shall the successful Vendor be\nallowed to requirethefilling out or signing of any other document by State of New Hampshire personndl.\n\n18. BID RESULTS:\n\n18.1. Bid results may be viewed when available, oncethe award has been made, on our web site only at:\nhttps://apps.das.nh.gov/bidscontracts/bids.aspx.\n\n18.2. For Vendors wishing to attend thebid closing: Names of the Vendors submitting responses and pricing shall be made public\nto the above website. In lieu of in person public bid openings the State shall conduct openings via electronic means until\nfurther notice.\n\n19. TERMINATION:\n\n19.1. The State of New Hampshireshall have the right'to terminate the purchase contract at any time by giving the successful\n\nVendor athirty (30) day written notice.\n20. F.O.B.:\nTheF.O.B. shall be destination to the following delivery point (included in the price bid), which means\ndelivered to a state agency's receiving dock or other designated point as specified in this bid or subsequent\npurchase orders without additional charge:\n\nNH DOT\n13 Range Road\nFranklin, NH 03235\nYard Hours: Monday through Thursday 7:00 AM to 3:00 PM\nFriday 7AM to 10 AM May 1thru Aug 30\nPlease contact Chris Balch 24-48 hours prior to delivery 603-934-5735\n\nRequisition No.: 237085\n\n21. RETURNED GOODS:\n\n21.1. The successful Vendor shall resolve all order and invoice discrepancies within five business days from notification. Products\nreturned due to quality issues, duplicate shipments, over-shipments, etc. shall be picked up by the successful Veendor within\nten business days of notification with no restocking or freight charges and shall be replaced with specified products or the\nagency shall be refundeo/credited for thefull purchase price. Unauthorized substitutions for any products are not allowed.\n\n21.2. Standard stock products ordered in error by the State of New Hampshire shall be returned for full credit within fifteen\nbusiness days of receipt. Products shall bein re-saleable condition (original container, unused) and there shall be no\nrestocking fee charged for these products. The using agency shall be responsible for any freight charges to retum these items\nto the successful Vendor.\n\n22. SPECIFICATION COMPLIANCE:\n22.1. Vendor's offer shall meet or exceed the required specifications as written. The State of New Hampshire shall bethe sole\ndetermining factor of what meets or exceeds the required specifications.\n\n22.2. Unless otherwise specified by the Bureau of Purchase and Property inthis bid invitation document, all equipment/items\noffered by the Vendor shall benew (and of the current model year, if applicable); shall not be used, rebuilt, refurbished;\nshall not have been used as demonstration equipment, and shall not have been placed anywhere for evaluation purposes.\n\n22.3. The manufacturer(s) and/or modd (s) indicated in this bid are equivalentto thetype and quality required. You may bid\ndifferent make(s) and model (s); however, your offer shall match or exceed the one(s) indicated and you shall demonstrate to\nthe satisfaction of the purchasing Agency that they meet or exceed the minimum standards. Items that: do not meetthe\nminimum standards shall not be accepted. Product literature and specifications may be enclosed.\n\n22.4. All materials shall meet all parts of the NHDOT Standard Specification for Road & Bridge Construction 2016, sections 563\nand 606.\n\n6ofl1\nBidder Initials:\n\nDate:\n" "https: //www.nh.gov/dot/org/projectdevelopment/highwaydesign/specifications/documents/2016NHDOTSpecBookWeb.paf\n\nSee attached plan sheets for reference.\n\n23. ENVIRONMENTALLY FRIENDLY PRODUCTS:\n\n24.\n\n25.\n\n26.\n\n27.\n\n23.1. In accordance with State of New Hampshire RSA 9-C, the Bureau of Purchase and Property has an obligation to put into\npracticethe interdependent principles of waste reduction, recycling, and recycled products purchasing. Contractors should\nsupply environmentally preferable materials that meet: performance requirements wherever practical inthefulfillment of\nthis regulation. Environmentally preferable products and services have characteristics that include, but are not limited to,\nthe following:\n\n23.1.1. Energy or water efficient\n23.1.2. Reusable\n23.1.3. Recyciable\n23.1.4. Contains postconsumer recycled materials\n23.1.5. Produces fewer polluting byproducts or safety hazards during manufacture, use, or disposal\n23.1.6. Certified by an independent, third-party eco-label (e.g., Green Seal, EcoL.ogo, etc.)\n23.2. Suppliers citing environmentally preferred product claims shall follow the Federal Trade Commission\u2019s Green Marketing\n\nGuiddines and provide proper certification or detailed information on environmental benefits, durability, and recyclable\nproperties as an attachment with their bid submission.\n\n23.2.1. Whenever possible, Contractors shall diminate PVC or polystyrene dueto environmental and human health\nconcerns. Contractors must notify the State if a product contains mercury and/or PFAS.\n\n23.2.2. To promotefud efficiency and reduce greenhouse gases and air pollution, Contractors are encouraged to use a\nSmartWay Transport/Carrier Partner for the shipment or transport of products. A list of SmartWay Transport partners\ncan be found here: https: //vwwv.epa.gov/smartway/smartway-partner-list.\n\nOFFER:\n\n24.1. The bidder offers to sall to the state of New Hampshirethe commodities or services indicated at the price or prices quoted\nand in compliance with the requirements and specifications of the bid. Quotes in lieu of a completed offer sheet will not\nbe accepted.\n\n24.2.|f product(s) listed are not environmentally sustainable, the bidder shall list the closest sustainable alternativeto the item(s)\nlisted in this bid.\n\nDELIVERY TIME:\n\n25.1. Successful V endor agrees to complete delivery of items within 30 days after receipt of Purchase Order or sooner to location\nnoted on paragraph 20 FOB. Prices offered shall include all products and delivery costs.\n\nATTACHMENTS:\n\n26.1. Thefollowing attachments are an integral part of this bid invitation:\n\n26.1.1. Attachment 1: OFFER SHEET\n26.1.2. Attachment 2: PLAN SHEET 24\n26.2.OFFER SHEET WILL BE DETAGHIMIENT (SEPARATE FROM THIS DOCUMENT).\n\nVENDOR CONTACT INFORMATION:\n27.1. Please provide contact information below for a person knowi edgeable of and who can answer questions regarding, this bid\nresponse.\n\nConatPrson Local TdephoneNumber Toll FreeTdephoneNumber\nE-mail Adress Company Website\nVendor Company Name .. Vendor Address\nVendor Nur DUNS and/or SAM.GOV Number\n7ofll\nBidder Initials:___\n\nDate:\n"