Commodity Discount Bid

This is a MULTI-AWARD BID FOR Commodity Discount Vendors Prosper Independent School District (PISD) urges all vendors that provide these commodities to respond to this Bid/Proposal, even if you are a sole source of the product/service. PISD seeks to create a list of awarded vendors from which to obtain these goods. When PISD has a need for these supplies, PISD will use the list of vendors as a primary source to obtain the goods. There is no obligation upon PISD to use any particular vendor, nor does an away guarantee any level of expenditure. PISD will choose the vendor(s) that best meet(s) our requirements for any purchase. Attention Previously Awarded Vendors: To check on the maturity date of an existing contract or determine if you should submit a new response, please contact the Purchasing Department at 469-219-2000. If your company has been awarded a contract on a Purchasing Cooperative, you do NOT need to respond to this RFP. PLEASE NOTE: IN ORDER TO BECOME AN APPROVED VENDOR

WITH PROSPER ISD FOR ANY OF THE LISTED CATEGORIES IN THIS SOLICITATION, YOU MUST RESPOND TO THIS RFP. Electronic Bidding: Although PISD is legally required to accept paper bid submissions, we strongly encourage that bidders submit this bid electronically. Electronic bidding will eliminate errors, unnecessary work, and reduce paper. When filing this bid electronically, please do not send us a paper copy as the electronic version will prevail. Offline Submissions(Paper): If submitting your bid offline the response must be delivered in a SEALED ENVELOPE OR CARTON and received by the opening time and date listed. You must submit (1) hard copy bid marked "original" and one (1) on a flash drive. Bids must be plainly marked with the BID NUMBER and TITLE above. Fax or e-mail bids will not be accepted. Vendors are solely responsible for the timely delivery of their paper bid response to the Purchasing Department. Responses received after the deadline will be rejected and shall be returned to the vendor unopened. Responses submitted by public or private carriers must arrive by the deadline. No provisions or exceptions are made for late delivery due to actions or consequences of third-party carriers. In the event the District’s offices are closed due to inclement weather or for any other unforeseen cause, the deadline for submission shall automatically be extended until the next operational business day, unless vendor is otherwise notified. The time of day shall remain the same. Prior to the final selection, vendors may be required to submit additional information, which the District may deem necessary to further evaluate the vendor’s qualifications. The District reserves the right to postpone the deadline through an addendum. Procurement results will become available after approval by the Board of Trustees. CONTRACT – This Proposal, when properly accepted and approved by the Prosper Independent School District School Board of Trustees, shall constitute a Contract equally binding between the successful proposers and the Prosper ISD. No different or additional terms will become part of this Contract with the exception of any addendum. TERM - The successful vendor(s) will enter into an annual contract for Catalog/Discount Vendors. The initial contract period shall be effective upon Board approval and be firm for one (1) year from the date of the award. The contract, upon agreement of both the successful vendor(s) and Prosper ISD, shall automatically extend for four (4) additional one (1) year periods. Prosper ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services. Prosper ISD has the option to issue subsequent RFPs as needed. The District reserves the right to award multiple vendors to achieve the best value. Initial Contract Period: May 20, 2024 – May 19, 2025 Contract YR2 (Option): May 20, 2025 – May 19, 2026 Contract YR3 (Option): May 20, 2026 – May 19, 2027 Contract YR4 (Option): May 20, 2027 – May 19, 2028 Contract YR5 (Option): May 20, 2028 – May 19, 2029 As of the Issuance date of this solicitation and continuing until the final date for submission of proposals, contact with Prosper ISD employees, except for staff members of the Purchasing Department, is strictly prohibited. All personnel representing Prosper ISD are specifically directed not to hold meetings, conferences or technical discussions with any vendor for purposes of responding to this solicitation. Any vendor found to be acting in any way contrary to this directive will be disqualified from entering into any contract that may result from this solicitation. Concat Info:- Name Kellee Stemac, Director Of Purchasing Address 605 East Seventh Street Prosper, TX 75078 USA Phone Fax Email kdstemac@prosper-isd.net