RFP 2021200040 BMF Process Control System Upgrade Only Manual Bids Allowed

Notice Summary
Notice to Proposers
Pursuant to ORS 279B.060 and City of Eugene Administrative Order 44-14-08F, Public Contracting Rule (City Rule) 137-048-0220, sealed proposals for the Biosolids Management Facility Process Control System Upgrade for the City of Eugene will be accepted by the Purchasing Office until May 12, 2021, 2:30 p.m. Proposals will be opened immediately thereafter and a record of proposals received will be made. Proposals will not be accepted after the Request for Proposals (RFP) closing time and date. Proposals shall be valid for 60 days after opening unless otherwise specified in the specifications. This Request for Proposals does not commit the City to pay any costs incurred by any proposer in the submission of a proposal.

Project Description
In general, work includes replacing an existing control system hardware and control programs. The project elements include:
# Review the Preliminary Design Technical Memorandum (TM) to

confirm project direction;
# Strategic de-automation / manual control of the Dewatering Building;
# Replace existing legacy Programmable Logic Controllers (PLCs) and Human Machine Interfaces (HMIs) with current PLC-based technology;
# Replace existing legacy communication network with Ethernet technology;
# Develop a master control strategy narrative for the entire site;
# Develop an Equipment Performance and Commissioning plans;
# Develop a detailed design package to be competitively bid for construction;
# Construction services;
# Project close-out documentation.

A project team of Eugene staff will provide input and direction to the selected consultant.

Solicitation Documents
Solicitation documents may be examined electronically by logging in to the Oregon Procurement Information Network (ORPIN) system at
http://orpin.oregon.gov/open.dll/welcome or by contacting the Purchasing Analyst listed below.

***Due to the current public health emergency, vendors must submit their proposals in a single PDF file via email to the City's Purchasing office in accordance with Section II. INSTRUCTIONS TO BIDDERS, 2.0 Submission before the due date and time specified.

Pre-Proposal Meeting
A mandatory pre-proposal meeting will be held virtually over Microsoft Teams on Wednesday, April 21, 2021, at 9:00 AM, using the following link.
Click here to join the meeting

Statements made by the City's representatives at the pre-proposal conference are not binding upon the City unless confirmed by written addendum issued under Section II(6.0) of this RFP.

Dated: April 14, 2021

Dori Palmer
Purchasing Analyst
City of Eugene
541-682-8643
DPalmer@eugene-or.gov