Park Sign Package RFP

Park Sign Package RFP: Due April 12, 2024 BACKGROUND The City of Bexley, Ohio is requesting qualifications and proposals from professional sign fabrication contractors (“Contractors”) to implement a park signage package as guided by the recently developed Bexley Park Sign Design Guidelines Manual (“Design Manual”). The Design Manual represents 15 different sign types, oriented to both pedestrian and motorist viewers located throughout the City of Bexley’s community parks. The City’s objective is to create a system of signs across our community parks that display design continuity and clearly communicate park navigation and attributes. SCOPE OF WORK The successful Contractor will supply all labor, equipment, products and materials necessary to implement a package of park signs as outlined in Table 1, herein, and in line with the Design Manual ( Appendix I) and corresponding Location Map ( Appendix II). The Design Manual details multiple sign types and fabrication specifications

including font type family, colors, dimensions, connections and materials. Scope of work will include: Shop Drawings:Before fabrication, the contractor shall create final shop drawings for each sign type and present for City review and approval. As needed, the Contractor may be asked to work with the City’s sign design firm, Designpath, to finalize details. Samples:Before fabrication, the contractor shall submit samples of all sign materials, molding profiles and finishes will be provided for client review and approval. Sign Fabrication: Including but not limited to material sourcing, production, printing, painting, sandblasting and electrical wiring for internal illumination. Construction of masonry walls (e.g. Type H) are not in scope (NIS). But the contractor will be responsible for collaborating with the City’s assigned landscape architect to coordinate final conditions for connections, maintenance, and electric routing. Installation:Contractor responsible for engineering of mountings, connections, footings, sign permits, coordination with utilities, site grading, and other trades where necessary. Site Restoration:Including but not limited to regrading and seeding where necessary. Substitutions to fabrication specifications may be considered provided that appearance and functionality are unchanged. Such substitutions should be clearly indicated in the response. Depending on total cost, the package may be divided into phases, and the City may determine the need to self-perform installation work. Should the package be subdivided, the City reserves the right to reissue a RFP and/or to select a new Contractor for future phases. Any package phasing or reduction in scope of work as described below will be clearly detailed in the final contract with the successful Contractor. DUE BY: 4:00 pm, Friday, April 12, 2024 DEPARTMENT REQUESTING: R ecreation & Parks SUBMIT RESPONSES TO: mprice@bexley.org Download Full RFP and Appendix Document (CLOSED) Jeffrey Park 4-Season Shelter House RFP: Due October 9, 2023 BACKGROUND Jeffrey Summer Camp operates under the BRPD on the grounds of Jeffrey Mansion and Park. They currently use the Clifton Shelter House by the Bexley Pool and a seasonal tent to the north of the pickleball courts by the Park Restrooms and Park Cabin. The Clifton Shelter House is used by Camp Park, servicing up to 140 children grades 3 - 6, and the seasonal tent is used by Camp Woods, servicing up to 120 children grades 1- 2. Camp Park used to be a seasonal tent as well, but the permanent shelter was built in 2010 to improve the camp experience. With the success of the Camp Park shelter, BRPD would like to build a permanent 4-Season Camp Shelter House in the current Camp Woods location that would also serve as an indoor/outdoor recreation space for BRPD programming outside of the camp season. The vision for the project would be to design a 4-season facility around a pole structure, with customized layouts, finishes, and details. SCOPE OF WORK Services to be provided: Information Gathering: Perform a needs analysis based on discussion with department staff Site and topography surveys Provide early construction cost ranges based on the anticipated size of the structure and proposed amenities. Project Process: Meet with departmental staff as needed during the information-gathering and design development stages Present design to Recreation Board Present design to the Architectural Review Board Deliverables: Phase 1 Design development exhibits - elevations, site plans, and renderings Phase 2 (Upon Approval) Construction documents based upon approved plan Estimated construction cost by trade Development of bid package DUE BY: October 9, 2023 DEPARTMENT REQUESTING: R ecreation & Parks SUBMIT RESPONSES TO: mprice@bexley.org Download Full Request for Proposal (CLOSED) One Bexley Project Coordinator: due October 16, 2023 BACKGROUND The Bexley community is committed to work more purposefully to build a community free from racism and prejudice in all forms, where all residents and visitors are valued, respected, and empowered to thrive. The One Bexley Project will be based upon education and community-based programming, in order to help inform residents about Bexley’s shared history as a foundation to promote sustainable allyship and inclusivity to further our goal of a truly united and equitable community. Through events, discussions, and community-wide engagement, One Bexley will provide programming that addresses the historical, structural context of past incidents that have scarred our community, and empowers our community to disrupt similar events in the future. The Purpose of One Bexley is to create a joint community educational program catering to a variety of ages, designed to attract a critical amount of participation from throughout the community, in order to create culture shift regarding: The specific historical context of structural racism/bigotry/exclusionism in Bexley and America How to become advocates and allies in order to address continued racism and bigotry in the community and beyond, and to foster a sense of belonging among all Bexley residents, business owners, and visitors SCOPE OF WORK Services to be provided: Help define the One Bexley Project through a series of stakeholder engagement and small group workshops Work with stakeholder committee to craft program details and program launch, and to help set up infrastructure to perpetuate program development and execution Work with staff from partner organizations to create communications plan and resources, help develop communications platforms DUE BY: October 16, 2023 DEPARTMENT REQUESTING: Mayor's Office SUBMIT RESPONSES TO: applications@bexley.org Download Full Request for Proposal (CLOSED) Curbside Composting Contract: Due October 17, 2023 Background The City of Bexley is seeking a vendor to collect, haul, and tip food scraps and compostable products from homes and select drop off sites to a Certified Class II compost facility. The City’s Food Waste Recycling program began as a pilot in 2017 and currently has approximately 2,000 registrants. With the current contract set to expire at the end of 2023, we are seeking responses to this Request for Proposal to: Collect material from receptacles (currently utilizing 5 gallon buckets) at homes and toters from select drop off sites each Monday; Provide each receptacle with a new compostable liner; Transport the waste to a Certified Class II compost facility or process it into compost. Scope of Work, Bid Alternates, and Submittal Instructions are in the RFP Document linked at the bottom DUE BY: October 17, 2023 DEPARTMENT REQUESTING: Mayor's Office SUBMIT RESPONSES TO: applications@bexley.org Download Full Request for Proposal Question and Answer: Bid Process On what basis will the winning vendor be selected? Do you have any selection criteria or a grading rubric that you can share with us? The extent to which the bid meets the requirements at a favorable price. What can you share with us about the selection process beyond proposal submission? Will there be an in-person pitch process that we should be aware of? No, but you can always submit questions. Have you set a deadline for selection of the new vendor? When will we be notified of the results of our proposal? No, but we'll do it as expeditiously as possible. Current Program – Collection Under the current program, does the City of Bexley cover the cost of the 5-gallon buckets for participating residents? Or, does the current vendor cover this cost within the $5.99/month pricing? Currently, buckets are covered as part of the $5.99 pricing. Is the City of Bexley responsible for delivering the 5-gallon buckets to the participating residents (or ensuring they receive it in some way)? Or, is the bucket delivered by the current vendor? The buckets are currently delivered by the current vendor. Who currently covers the cost of the composable liners? Does the current vendor cover this cost within the $5.99/month pricing? Does the City of Bexley cover this? Or, is this the responsibility of the residents themselves? This is currently included in the monthly cost. Per the RFP, we understand the desired future state is that the vendor will supply the fresh liner each week, but how does this work today under the current program? The Bexley website seems to indicate that the resident is responsible for picking up liners from Bexley City Hall when they run out. Currently, the vendor supplies a fresh liner each week. We have extra at City Hall for residents to pick up if they'd like. Current Program – Reporting & Feedback Is there a service level agreement between the City of Bexley and the current vendor? We have a contract. Regarding reported misses and service issues, how does this process work today? What is the expected response time and resolution for such issues today? Residents submit this information online. Is there currently a mechanism in place to collect feedback from residents regarding the program in general (beyond reporting misses and service issues)? If so, on what cadence is this done? If so, can you share the latest results? We have email addresses for those who have formally signed up for the program but seldom use this tactic. We find that residents that have something to share will do so by contacting us. (CLOSED) Social Service Support Contract: due August 11, 2023 BACKGROUND The City of Bexley is requesting proposals for a social services provider to provide services to residents, visitors, and others who are served by City services. SCOPE OF WORK Services to be provided: Crisis intervention in situations requiring immediate assistance Short-term counseling and/or counseling referrals Assist with mental health assessments Court advocacy for Orders of Protection Assistance with death notifications and grief counseling Provide victim/witness support and follow-up on incidents reported to the police that require further assistance, including potentially traumatic police interactions Housing crisis assistance Counseling and/or referrals to residents dealing with financial and/or physical limitations Creation and maintenance of a directory of community resources for additional assistance and services DUE BY: August 11, 2023 DEPARTMENT REQUESTING: Mayor's Office SUBMIT RESPONSES TO: applications@bexley.org Download Full Request for Proposal