Wildfire Risk Assessment and Modeling Framework

Project Title Wildfire Risk Assessment and Modeling Framework Invitation # VW0174 Bid Posting Date 01/04/2023 3:47 PM (PST) Project Stage Bidding Bid Due Date 02/15/2023 2:00 PM (PST) Response Format Electronic Project Type RFP (Request for Proposal) Response Types Response File Client References - 1 of 3 (Must upload in MSWord, 1 File Per Reference)(required) (required) Client References - 2 of 3 (Must upload in MSWord, 1 File Per Reference)(required) (required) Client References - 3 of 3 (Must upload in MSWord, 1 File Per Reference)(required) (required) Key Personnel & Subconsultant (Must upload in MSWord, Do not include any add'l info)(required) (required) Non-Collusion Declaration (required) (required) Exceptions List (required) (required) Conflict of Interest Disclosure (required) (required) W-9 Certification (required) (required) RFP Document Submittal Checklist (Non-A&E)(required) (required) Cost Proposal (required) (required) Local Business Enterprise Consideration (required)

(required) Resumes (required) (required) Preliminary Project Schedule (required) Type of Award Lump Sum Categories 91800 - Consulting Services 91812 - Analytical Studies And Surveys (Consulting) 91843 - Environmental Consulting 92600 - Environmental And Ecological Services 95897 - Wildlife/Fish Management Services (Including Endangered Species And Wildlife Census) 96132 - Environmental Impact Studies 92672 - Planning and Advisory Services, Environmental 20654 - Geographic Information Systems (GIS) 92539 - Fire Protection Engineering 92640 - Ecological Services 92642 - Environmental Services (Not Otherwise Classified) 92652 - Impact Studies, Environmental 92670 - Permitting Services, Environmental 92683 - Site Assessment, Environmental 90510 - Aerial Surveys and Mapping Services 10020 - Environmental Impact Studies & Counseling Services 96195 - Modeling Services License Requirements Department Consultant Contracts Services Unit #820 Address 5750 Almaden Expressway San Jose, California 95118 County Santa Clara Bid Valid Liquidated Damages Estimated Bid Value Start/Delivery Date Project Duration Bid Bond Bid Bond 0.00% Payment Bond 0.00% Performance Bond 0.00% Pre-Bid Meeting Information Pre-Bid Meeting Yes - Not Mandatory Pre-Bid Meeting Date 01/19/2023 9:00 AM (PST) Pre-Bid Meeting Location Register in advance for this meeting: https://valleywater.zoom.us/meeting/register/tZMpdOmqrj4vHdGuqpnpX1QeQxWZTgixgb6R Online Q&A Online Q&A Yes Q&A Deadline 01/25/2023 3:00 PM (PST) Contact Information Contact Info Diana Ruiz Ramirez 408-630-2377 druiz@valleywater.org Bids to Owner's Agent Description Scope of Services Valley Water requires experienced, and qualified firms to provide a wildfire risk assessment framework and modeling protocol to establish integrated wildfire risk profiles for Valley Water land rights and High-Value Resources and Assets (HVRAs) Project Objectives: A. Implement a wildfire risk strategy and risk analysis modeling protocol to assess wildfire risk to Valley Water land rights and High-Value Resources and Assets (HVRAs). B. Develop a geospatial risk assessment framework that incorporates multiple data sources, factors in weighted HVRAs, considers the unique regulatory environment of Valley Water lands, and generates integrated wildfire risk profiles. C. Identify data/information gaps and potential data sources to support the holistic evaluation of wildfire risks to Valley Water lands and HVRAs. D. Develop a risk assessment and modeling framework that will provide land management approaches and recommended actions to reduce fire severity, while protecting sensitive ecological and cultural resources, and supporting the ecological benefits of Santa Clara County’s riparian corridors and other identified Valley Water lands, such as upper watershed lands and along asset rights-of-ways. Provide a risk assessment framework that will include a field methodology to assess the vulnerability of a particular site to wildfire, fuel reduction treatments based on types of locations and field conditions, and long-term maintenance approaches balancing fuel reduction activities within regulatory sensitive riparian corridors. E. Provide mechanisms to regularly review and update risk models to continually enhance Valley Water’s capabilities to recognize wildfire risk factors and mitigate against such risk factors. F. Define and prioritize vegetation management treatments to mitigate wildfire risk. G. Develop a risk-based wildfire framework to facilitate management strategies including: Where can wildfire risk be best mitigated How will treatments affect risk factors (likelihood and intensity) How will treatments affect potential impacts to HVRAs What combinations of activities can most cost-effectively mitigate wildfire risk. Other Details Minimum Qualifications: The following qualifications are the minimum required qualifications that a Proposer must meet for a proposal to be considered responsive: • The Proposer or Proposer’s employees shall have a minimum of three years of experience in developing integrated wildfire risk profiles, including the determination of potential wildfire likelihood and intensity at defined locations and the susceptibility to HVRAs from wildfire hazards. • The Proposer shall have experience in generating geospatial wildfire risk profiles using multiple datasets and data-sources. • The Proposer shall have experience recommending vegetation fuel load reduction strategies, methods and programmatic approaches to mitigate wildfire impacts, while also supporting and maintaining ecological health. • The Proposer shall have experience performing wildfire risk assessments and providing fuel reduction treatment strategies at a variety of geospatial scales, including at the watershed level to a small reach of creek. • The Proposer shall possess knowledge of regulations and codes regarding federal, state, and local environmental regulations and shall be familiar with local conditions relating to ecological communities, special-status species, and regulatory processes in Santa Clara County. Notes Additional RFP Timeline information: Submittals for RFP Questions due by 3:00 PM on January 25, 2023 Valley Water Response to Questions will be posted on February 3, 2023 Oral Interviews Tentatively Scheduled for the week of 3/13/23 through 3/17/23 Procurement Portal Support: Issues regarding the SCVWD Procurement Portal, account registration, and/or electronic submittal, should be directed to PlanetBids, in a timely manner that does not impact your proposal submittal. Contact the PlanetBids Vendor Line Support at: SCVWD Procurement Portal: https://pbsystem.planetbids.com/portal/48397/portal-home Phone: (818) 992-1771 Business Hours: 5:00 a.m. – 5:00 p.m. / M – F (PST) Special Notices All proposals must be submitted as a single PDF file. No zip files will be accepted. All questions and/or requests for clarification concerning this solicitation must be submitted through the Q&A feature on this portal before the date and time stated on the bid information and/or the Q&A tab. The undersigned understands and agrees to be bound to the proposed Scope of Services and Cost Proposal for 180 days from the date of proposal submittal. Proposers may not communicate with Valley Water Board Members, staff, or consultants who currently provide services for Valley Water. All inquiries regarding this upcoming solicitation should be directed to person named in the Contact Information section. Local Programs & Policies Place eBid