S207--Pest Management Services

This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products and/or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise because of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or

competition sensitive information contained in their response. The Government does not intend to award a contract based on this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice. The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this Sources Sought Notice in accordance with (IAW) FAR Part 15.201(e). The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the products and/or services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) Company Name; (b) Address; (c) Point of Contact; (d) Phone, Fax, and Email; (e) UEI Number; (f) Cage Code; (g) Tax ID Number; (h) Type of Small Business, e.g., Services Disabled Veteran Owned Small Business, Veteran Owned Small business, 8(a), HUBZone, Women Owned Small Business, Small Disadvantaged Business, or Small Business HUBZone business, etc.; (i) State if your business has an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed below and provide the contract number; and (j) Must provide a capability statement that addresses the organization s qualifications and ability to perform as a contractor for the work described below. Requirement: The VA Heartland Network 15 Contracting Office located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to provide Pest Management Services for the Harry S. Truman VA Medical Center, the Community Based Outpatient Clinics serviced by the main VA Medical Center, and the transitional housing units that house Veterans. Please see Statement of Work Statement (SOW) for more specifics and details. The North American Industry Classification System Code (NAICS Code) is 561710 (Exterminating and Pest Control Services), size standard $15.5M. Based on this information, please indicate whether your company would be a Large or Small Business and have a socio-economic designation as a Small Business, VOSB or SDVOSB. Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this source sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to an acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Currently a total set-aside for Service-Disabled Veteran Owned Small Business firms is anticipated based on the Veterans Administration requirement with Public Law 109-461, Section 8127 Veterans Benefit Act. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open may be used. Responses to this notice shall be submitted via email to Mickeya Linzie at mickeya.linzie@va.gov. Telephone responses will not be accepted. Responses must be received no later than Tuesday, June 21, 2022, at 8:00AM CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. STATEMENT OF WORK DEPARTMENT OF VETERANS AFFAIRS HARRY S. TRUMAN VA MEDICAL CENTER COLUMBIA MO INTRODUCTION This contract is part of a comprehensive Integrated Pest Management (IPM) program for The Harry S. Truman VA Medical Center. IPM is a planned program for long-term pest suppression. The IPM program is based on the implementation of 4 critical elements: Mechanical - humane traps are used to remove a pest form a general area and relocate them to an area where they will not be in danger. Biological Pest Control - introducing other animals or organisms to control pest. Cultural Control - changes the conditions in an environmental so that it is no longer acceptable for the pest. Chemical Control - application of commercial pesticide. This SOW is for recurring control services at The Harry S. Truman VA Medical Center, the Community Based Outpatient Clinics serviced by the main VA Medical Center, and the transitional housing units that house veterans. Below are the addresses of each: Harry S. Truman Memorial Veterans Hospital 800 Hospital Drive Columbia, MO 65201-5297 Jefferson City VA Clinic 3430 West Edgewood Drive Jefferson City, MO 65109-6961 Kirksville VA Clinic 506 Rosewood Drive Kirksville, MO 63501-2437 Camdenton VA Clinic 30 Lakeview Drive Camdenton, MO 65020-7108 Marshfield VA Clinic 1240 Banning Street Marshfield, MO 65706-2390 Mexico VA Clinic 3460 South Clark Street Mexico, MO 65265-4124 Sedalia VA Clinic 981 Winchester Drive Sedalia, MO 65301-2104 St. James VA Clinic 207 Matlock Drive St. James, MO 65559-1034 Waynesville VA Clinic 700 GW Lane Street Waynesville, MO 65583-2325 Transitional Housing #1 309 Pershing Rd. Columbia, MO 65203-2120 Transitional Housing #2 311 Pershing Rd. Columbia, MO 65203-2120 The Contracting Officer shall issue task orders identifying the buildings and/or sites requiring pest control. The work shall be accomplished in a manner which conforms to the Department of Veteran Affairs safety, health, and environmental policies, standards, and regulations. The Contractor shall recognize and take all precautions against the documented dangers of pesticide application. The Contractor shall perform the work in a manner that controlling of pests, shall cause no contamination to other parts of the property and environments. The Contractor shall not endanger any of the occupants of a property or workers; and shall leave the areas safe for re-occupancy. GENERAL SCOPE OF WORK: The Contractor shall adequately suppress indoor populations of: General arthropod pests (i.e., ants, fleas, beetles, bees, roaches, etc.); Feral (wild) rodents (i.e., rats and mice, gophers, squirrels, etc.); Feral birds (i.e., pigeons, starlings, blackbirds, sparrows, etc.); Other feral vertebrate pests (i.e., bats, skunks, moles, snakes, cats, etc.); Wood destroying organisms (i.e., termites, carpenter ants, fungi, etc.); Stored food pests (i.e., weevils, beetles, moths, etc.); Weeds and plants (i.e., dandelion, industrial weeds, aquatic plants, etc.); Insects of ornamental plants and shade trees (i.e., powdery mildew, leaf spot, aphids, leafhoppers, scales, etc.); Insects of turf and lawns (i.e., sod worms, nematodes, etc.); and Disease-carrying vectors (i.e., mosquitoes, flies, ticks, etc.) Populations of these pests that are located outside of the specified buildings, but within the property boundaries of the buildings shall be included. Services shall also include control of insects which can cause damage to outdoor ornamentals, plants, and turf. The insects include but not limited to cockroaches, ants, rodents, reptiles, and bugs of different kinds. The contract shall also include indoor and outdoor populations of subterranean termites, non- subterranean termites, wood-boring beetles, and other wood-destroying organisms, which destroy and weaken structural components of Government buildings. The Contractor shall control these pest categories inside of buildings where they appear on an incidental or infrequent basis. The Contractor shall provide all supplies, materials; equipment, labor, supervision, management, and transportation to perform all tasks as identified. All work is to be performed in accordance with the guidelines established by Federal, State, and local ordinances. The Contractor shall provide complete pest control services for all buildings and grounds of the Harry S. Truman Memorial Veterans' Hospital (HSTMVH) located at 800 Hospital Drive, Columbia, Missouri 65201 and Community based outpatient clinics, and transitional housing units housing veterans as listed above. Coverage: Contractor will apply residual insecticides to the following areas Linen room: D003, D003A, D003B, D004, D004A, D004B, D004C; trash room, D001; locker rooms A062A, A062B, A062C, A063, A063A, A063B, A063C, stairwells, staff and public restrooms, shower rooms, warehouse, and warehouse exterior roof (accessible from Surgery wing) on a weekly basis. Areas A011, A038, A041, A046, A318, C001 (A-F), C002 (A-D), C007, D003A, D004, D004C, D130, D132, D240, F209 & F209a are to be sprayed after normal office hours. Crack and Crevice: In the course of scheduled visits, the Contractor shall apply to the main kitchen, Rooms B001 & C009, meals on wheels storage area; Room D240; 3rd floor dining room, A318 (NHCU); food storage areas, Rooms D132 & D130; general warehouse; subsistence storage room; Canteen kitchen, and vending and dining areas, Room A311, residual insecticides by the crack and crevice method only, for control of roaches at least once each week, but not when food preparation is in progress, so that food is not exposed and food contact surfaces are not covered. Research Area: In the Research area, only areas of hallways and rooms A011, A038, A041, A046 and other areas designated by the area supervisor are to be treated. Only Tempo, in its various forms, is authorized for residual insecticides used in the Research area. Mechanical and sticky traps may be used for insects and rodents. Rodenticides may not be used in the Research area. Special Treatment: During the months of May thru September, the Contractor will treat, as necessary, to control ants, flies and mosquitoes around the dock areas, trash room D001, garbage and can room C009, subsistence storage room C00S, kitchens, dining rooms, Pershing Park Memorial and Recreational area, Human Resources Modular Building, and outside entrances. Treatment and extermination of bedbug infestations, as needed, per B.4 Schedule of Services and Price. Treatment will include the inspection of adjacent room. Trapping and removal of vertebrate pests (e.g., dogs, cats, squirrels, raccoons, opossums, skunks, rabbits, bats, birds, reptiles, and similar unwanted pests), as needed. Additional Services: For fly treatment, shall consist of purchase and placement of light traps in the significant following areas: One (1) approximately 1' from floor near the back service door near laundry room. Four (4) near the back door and hallway leading to the dietetics kitchen. One (1) near the entry/exit to the parking lot. One (1) in hallway near the compactor; and Vector units: One (1) near the exit/entry way to Pershing Park, One (1) inside of the Main Lobby exit/entry vestibule and One (1) inside back door of the dietetics kitchen. These units should remain the property of the Contractor and be maintained by the Contractor, which should include cleaning, maintaining weekly and changing lamp as needed. If other areas within the medical center, contractor will provide with the cost of the unit charged to the Harry S. Truman VAMC and inspected and maintained on schedule with other units. Restrictions of Pest Control Materials: All rodenticides or trays shall be placed only at times and in areas approved by the officer in charge of pest control and unused portions shall be recovered within a reasonable amount of time. No pest control materials or traps shall be placed where they may be recovered by patients. No pest control materials shall be allowed to contact food or cooking utensils. All trapped rodents shall be recovered and disposed of by the Contractor within a reasonable time limit as established by the Officer in charge of pest control. Tasks: Services required of the Contractor are as follows: Monitoring and surveillance of pest populations to determine which pest management measures are appropriate and required. Recommending environmental sanitation practices that restrict or eliminate food, water, or harborage for pests. Selection and utilization of non-chemical control methods, which eliminate, exclude, or repel pests (i.e., insect electrocution devices, traps, caulking, air screens, etc.). Selection and use of the most environmentally sound pesticides to control when chemically controlled methods are necessary. Control of general structural anthropoid pests (i.e., cockroaches, ants, termites, carpet beetles, spiders, carpenter ants, carpenter bees, etc.). Control of flying insect pests (i.e., houseflies, stable flies, blowflies, etc.). Control of predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.). Control of stored product pests (i.e., sawtooth grain beetle, red/confused flour beetles, grain moths, etc.). Control of mice and rats (i.e., house mouse, field mouse, roof rat, Norway rat, etc.). Control of pest birds (i.e., pigeons, sparrows, blackbirds, etc.): The contractor shall provide consultation to the Contract Office Representative (COTR) to determine the best method for control of birds. Control of other vertebrate pests (i.e., dogs, cats, squirrels, raccoons, opossums, skunks, rabbits, bats, reptiles, and similar unwanted pests). Control of aquatic pests (i.e., mosquito larvae/pupae, algae, etc.). Evaluation of control measures through surveillance and monitoring pest populations. Provisions: The Contractor personnel in performing pesticide applications of the areas specified below, shall adhere to the following: Food Handling Areas: Treatment of these areas is limited to only time when food is not being held, processed, prepared, served, and while not occupied by facility employees, the contractor personnel shall at no time enter facility elevators, which are occupied by food service equipment while in the possession of pesticides or application equipment while in the possession of pesticides or application equipment. Patient Occupied Areas: Contractor personnel shall utilize pesticides with as low availability and as odor free as possible in order to keep odor levels from affecting patients in these areas. Critical Areas: The Contractor shall submit a list of pesticides for intended use in areas listed below for approval by Facilities Management prior to any application. The planned use of pesticides in these areas requires recognition of the attendant hazards to occupants, supplies, equipment, and surfaces. No substitution can be made at any time without approval from Facilities Management. When treatment is required in these areas, the Ultra-Low Volume (ULV) method of pesticide application shall be utilized with approved equipment capable of delivering a particle size range of .5 to 15 microns. Critical Areas as Determined by Local Medical Facility: Pipe Basement, Pharmacy, Clinical Areas, Operating Rooms, Intensive Care Units, Respiratory Areas, and food preparation areas. Contractor personnel are required to interrupt their work at any time so as not to interfere with the normal functioning of the facility. including utility services, fire protection system, and passage of facility patients, personnel, equipment, and carts. The Contractor shall not dispose of any excess pesticide, pesticide containers or other materials contaminated by pesticides at any location on the medical facility premises except as specified by the Director, Facilities Management. No pest control materials or equipment shall be stored or kept at the Veterans Administration Installation when the operator is not working, without the express approval of the Director, Facilities Management. Call Back Requirements: Routine: The Contractor shall within eight (8) hours after receipt of notification by the Contracting officer or his/her Contract Office Representative (COTR) and at no additional charge to the Government, retreat previously treated areas when inadequate control, as per specifications, was obtained. Emergency: The contractor shall within three (3) hours after receipt of notification by the Contracting Officer or his/her Contract Office Representative (COTR), and at no additional charge to the Government, perform services to correct the emergency condition. The VA must be able to contact the contractor via cellular phone, pager, or voice mail, in order to achieve the desired response times. Required Contractor Reporting: All SERVICE TECHNICIANS MUST REPORT to the Facilities Management (FM) check-in area located in Building 22, to sign in before work is begun on the premises of the HSTMVH, and also to sign out after work has been completed. The contractor will use the Pest Control logbook, note any problem areas that require treatment and state work completed and necessary actions to be accomplished. The logbook is located in the FM office, and when possible, the contractor shall complete the log before leaving station. The contractor shall provide a written report of specific services and inspections performed during each visit. The Contractor will be required to furnish the Veterans Administration, prior to initial application of pesticides, the trade names (if any) and chemical names of the chemicals used, Material Safety Data Sheets (SDS), a label showing the contents, the use strength of the chemical as applied and the antidote thereto. Contractor will furnish the same information each time the contractor changes chemicals or products used in the performance of this contract. This information is required by the Medical Service for emergency treatment in the event of ingestion of and/or contact with the material by humans. The Contractor is responsible for supplying, completing, and submitting all reports required by Veterans Administration Central Office (VACO), Federal, State, or local ordinances, which pertain to any duties contained in the contract. END