Web-based Death Case Investigation Software Program Support

"DocuSign Envelope ID: 90 1433A9-A9B4-4393-B3AA-16024C00778DD\n\nRR DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES |\n\nSTATEORMAINE\n\nlt) DIVISIONOF PROCUREMENTSERVICEE\n\nPROCUREMENT JUSTIFICATION FORM (PJF)\n\nThis form must accompany all contract requests and sole source requisitions (RQS) over $5,000\nsubmitted to the Division of Procurement Services.\n\nINSTRUCTIONS: Please provide the requested information in the white spaces below. Allresponses\n(except signatures) must be typed; no hand-written forms will be accepted. See the guidance\ndocument posted with this form on the Division of Procurement Services intranet site (Forms page)\nfor additional instructions.\n\nPART I: OVERVIEW\n\n.00\n\nCONTRACT | Proposed Stat Date: | 002 | PropsedEndDte: | |\nOriginal Start Date: | 11/13/2017 EffeciveDte: | \u2014 |\n\nAMENDMENT Previous End Date: | 11/30/2023 New End Date: | 11/30/2024\n| ProetSatDtel 0 | GantSatDbadtel DO\u2014\u2014\u2014\u2014 |\nGRANT ProjectEnddDate: |

\u2014 | GrantEnddDate: | |\n\nOccupational Research and Assessment, Inc. (ORA), 124 Elm\n\nVendor/Provider/Grantee Name, Street, Big Rapids, MI, 49307\n\nCity, State:\n\n. Brief Description of | Web-based Death Case Investigation Software Program\nGoods/Services/Grant: | Support\n\nPART Il: JUSTIFICATION FOR VENDOR SELECTION\n0] A. Competitive Process al Un\n| 8 Amendmen m] M.Siesiierigenerbieden\n\n| \u00a9. Sngiesowost\u00fcrigueverder |C | 1. Federl\u00e4genayDrece |\n0 D. Proprietary/Copyright/Patents | 3. WilingandQualfied \u2014\u2014 |\nal Emmen To] Kommen\n| F.Unvertyooonerive Pro | c | 1. Ofer\u00e4umanzion\n\nREV 11/97/2023 Page 1 0f3\n\n" "DocuSign Envelope ID: 9C1433A9-A9B4-4393-B3AA-16024C0778DD\nProcurement Justification Form {PJF)\n\nPlease respond to ALL of the questions in the following sections.\nPART Ill: SUPPLEMENTAL INFORMATION\n\n1. Provide a more detailed description and explain the need for the goods, services or grant to\nsupplement the response in Part.\nThis application is designed for medicolegal death investigators who collect data at death scenes for the\nestablishment of cause and manner of death and the certification of death (completion of death certificates).\nAfter researching solutions, the Office identified a web-based Death Case Investigation program by\nOccupational Research and Assessment Inc. This system meets our current needs as well as furthers\nenhance our operating capabilities and saves staff time with the included functionality below:\n\n1. Auto interface with tne NMS (our forensic testing vendor) and AIT forensic toxicology labs.\n\n2. Auto interface with the Organ Procurement Organization (optional).\n\n3 The unique ability to interconnect jurisdictions (sharing specific data between count\u0131ies).\n\n4. The unique ability to identify and flag multiple case variables across all system users (Network tracking).\n5 Built on National Guidelines (developed by ORA for the US Department of Justice).\n\n6. Interface with National Accreditation of Medical Examiners accreditation standards.\n\n7. Exports data for the CDC's Sudden Unexpected Infant Death Investigation (UID) form\n\n8 Exports data for upload into the CDC's Nat\u0131onal Violent Death Reporting System (NVDRS).\n\n9. The only system that automatically pushes UID data to NamUs (National Missing and Unidentified\nReporting System).\n\n10. The only system that automatically pushes UID data to the Colibri center for Human Rights.\n\n11. Complies with all NAME data security standards.\n\n12. Complies with DOJ security standards (e g., NamUs).\n\n13. Automatically exports drug data to the NAME drug death reporting system.\n\n14 Mobile App for Apple and Android.\n\n15 Unlimited user accounts.\n\n16. Unlimited data storage for five years.\n\n17. 100% web-based*\n\n* No additional hardware, software or IT support is required by the end-user beyond a standard computer\nworkstation with modern web browser software and a high-speed internet connection. USB barcode\nscanners and electronic signature pad may be added, but are optional.\n\n2. Provide a brief justification for the selected vendor to supplement the response in Part Il.\nReference the RFP number, if applicable.\n\nWhile there are other case management database softwares on the market, Occupational\nResearch and Assessment, Inc. is the only vendor offering this particular software, which was\nselected for the reasons cited above.\n\n3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was\nallocated to grantee.\n\nREV 11/9/2023 Page 2 0f3\n" "DocuSign Envelope ID: 9C1433A9-A9B4-4393-B3AA-16024C0778DD au 5\n= . Procurement Justification Form (PJF)\n\nPART Ill: SUPPLEMENTAL INFORMATION\n\nThe initial cost was negotiated with MDILog. Because OCME does not have designated users in each\ncounty, with most users inputting data within the Augusta office. There are, however, twelve Medical\nExaminers throughout the state that will also be inputting data. These points allowed MDILog to reduce the\ncost and include unlimited users and unlimited data. 2023/2024 costs reflect a % increase over the\nprevious year, as well as data storage costs not required in previous years. These are required as data\nincreases over software usage.\n\n4. Describe the plan for future competition for the goods or services.\n\nWhile there are other case management database softwares on the market, Occupational\nResearch and Assessment, Inc. is the only vendor offering this particular software, which was\nselected for the reasons cited above. If specific competition is identified which satisfies office\nrequirements, we will provide an opportunity via RFP to secure the best product at the best price\n\nPART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP)\n\nDoes this request utilize ARPA/MJRP funds?\nU Yes, MJRP funds (023) - If Yes, please attach the approved Business Case(s).\n\nU Yes, ARPA funds (025) - If Yes, please be aware of the requirements from awarding federal\nagencies.\n\nX No - If No, proceed to Part V.\n\nPART V: APPROVALS\n\nThe signatures below indicate approval of this procurement request.\n\nSignature of requesting\nDepartment\u2019s Commissioner\n(or designee):\n\nTyped Name: | Mark A. Toulouse 11/14/2023\n\nSignature of DAFS DocuSigned by:\n[as Fnoka\n\nProcurement Official:\nEA813178102243C...\n\nREV 11/9/2023 Page 3 of 3\n"