J--Durham VAMC Control System Maintenance

Page 2 of 25The Department of Veterans Affairs Medical Center, NCO 6 Network Contracting Office, on behalf of the Durham, NC VA Medical Center located at 508 Fulton Street, Durham, NC 27705 is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support a requirement to furnish all necessary travel, labor, materials, tools, and documentation required for the preventative maintenance and repair of the existing . Energy Management Control System (EMCS). The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811219. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT

NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 05:00pm EDT, February 7, 2017. All responses under this Sources Sought Notice must be emailed to mark.edzards@va.gov, Subject Line Title: EMCS Maintenance Durham VAMC with the following information/documentation:If your organization has the potential capacity to perform these services, please provide the following information:1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; Point of Contact and Phone Number, DUNS number; and 2) Business Size applicable to the NAICS Code: a. HuBZone Small Business Concern; b. Service-Disabled Veteran Owned Small Business Concern (SDVOSBC); c. Veteran Owned Small Business Concern (VOSBC); d. Small Business Concern; e. Large Business Concern. 3) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability.The government will evaluate market information to ascertain potential market capacity to:a) provide services consistent in scope and scale with those described in this notice and otherwise anticipated;b) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements;c) implement a successful plan that includes: compliance with program schedules; cost containment; meeting and tracking performance; andd) Provide services under a firm-fixed price contract. SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. The SAM can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220.DISCLAIMER AND IMPORANT NOTES:This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.Failure to submit information in sufficient detail may result in considering a company as not a viable source and may influence competition and set-aside decisions. Regardless of the information obtained from this Sources Sought Notice, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. At this time no solicitation exists; therefore, do Not Request a Copy of the Solicitation. After a review of the responses received, a pre-solicitation notice and solicitation may be published on Federal Business Opportunities (FedBizOpps) website. It is the potential offeror's responsibility to monitor FedBizOpps for release of any future solicitation that may result from this Sources Sought Notice. However, responses to this Sources Sought Notice will not be considered adequate responses to any resultant solicitation.Pursuant to FAR Part 10 (Market Research), the purpose of this notice is to: (1) determine if sources capable of satisfying the agency's requirements exists, (2) determine if commercial items suitable to meet the agency's needs are available or could be modified to meet the agency's requirements, and (3) determine the commercial practices of company's engaged in providing the needed service or supply. Pursuant to FAR Part 6 and FAR Part 19, competition and set-aside decisions may be based on the results of this market research. This notice in no way obligates the Government to any further action PERFOMANCE WORK STATEMENT (PWS)Contractor shall provide al labor, parts, materials, equipment, supervision and technical expertisenecessary to provide maintenance and repair of Chillers/Siemens Control System at the DurhamVA Medical Center, Durham, North Carolina as describe herein.All Siemens control panels associated with chillers shall have firmware updated annually. All Siemens control panels associated with chillers shall have critical panel database backups taken during every site visit. These backups must be acquired via Siemens backup utility and stored as an Atom back on a Siemens secure server. Controller Software Backup Task List:1 PERFORM SCHEDULED PANEL DATA BASE BACK UPS ON SITE2 STORE SYSTEM BACKUP IN A SECURED ON SITE LOCATION3 STORE ADDITIONAL COPY OF BACKUP IN SECURED SIEMENS OFFICE4 DATE ALL MEDIA5 CONFIRM PROPER SYSTEM OPERATION AFTER BACKUP6 DOCUMENT AND REVIEW WITH CUSTOMER ALL BACKUPS PERFORMED7 DOCUMENT ALL OCCASIONS OF BACKUPS USED FOR RESTORATION8 REVIEW CUSTOMER EMERGENCY & DISASTER RESPONSE PLAN9 CONFIRM SIEMENS ROLE IN BUSINESS PROTECTION & RECOVERY SVCSAll Siemens control panels associated with chillers shall have Network Performance Diagnostics Tool run during every site visit. Network Performance Diagnostics Tool Task List:1 SET UP AND USE NPDT PER TOOL INSTRUCTIONS2 RUN THE NETWORK CABINET DISPLAY REPORT3 VERIFY ALL NODES ON NETWORK CAN RECOGNIZE EACH OTHER4 RUN POINT LOG AND PPCL REPORT. VERIFY PPCL OPERATION5 PRINT A REPORT OF FAILED POINTS - CORRECT AS REQUIRED6 PRINT A REPORT OF DISABLED POINTS7 PRINT A REPORT OF POINTS IN ALARM8 PRINT A REPORT OF POINTS IN OPERATOR PRIORITY9 REVIEW WITH CUSTOMER BEFORE ATTEMPTING TO CHANGE/CORRECT10 RUN THE TREND REPORT. NOTE ANY PROBLEMSHARDWARE AND SOFTWARE NETWORK DIAGNOSTICS CHECKOUT:11 CHECK ALL HARDWARE WITH THE NETWORK RUNNING12 ENSURE TEST GROUND IS ASSOCIATED WITH THE BUILDING GROUNDRESISTANCE CHECKS:13 CHECK SHIELD TO GROUND ON PMD NOTE OHM READING14 CHECK SHIELD TO NEGATIVE (BLACK) ON PMD. NOTE OHM READING15 CHECK SHIELD TO POSITIVE (RED) ON PMD. NOTE OHM READINGAC VOLTMETER CHECKS:16 CHECK AC VOLTAGE FROM GND TO SHIELD. NOTE READING17 CHECK AC VOLTAGE FROM SHIELD TO NEG (BLACK). NOTE READING18 CHECK AC VOLTAGE FROM SHIELD TO POSITIVE (RED). NOTE READINGOSCILLOSCOPE CHECK:19 CHECK SIGNAL FROM GROUND TO SHIELD. NOTE READING20 CHECK SIGNAL FROM SHIELD TO NEGATIVE (BLACK). NOTE READING21 VERIFY SIGNAL INDICATING NO GROUND ON NEG CONDUCTOR22 CHECK SIGNAL FROM SHIELD TO POSITIVE (RED). NOTE READING23 CHECK SIGNAL FROM POSITIVE TO NEGATIVE (BLACK)24 ENSURE WAVE FORM IS SQUARE AND THE TOP OF WAVE IS FLAT25 CHECK MIN BIT WIDTH (FLAT AREA OF WAVE). NOTE READING26 CHECK IDLE VOLTAGE. NOTE READING27 CHECK PEAK TO PEAK VOLTAGE. NOTE READINGCHECK NETWORK CAPACITANCE:28 VERIFY NETWORK COMM LIGHTS BLINKING IN EVEN SEQUENCE29 VERIFY LIGHTS ON MORE THAN THEY ARE OFF30 VERIFY LIGHTS OFF MORE THAN THEY ARE ON31 VERIFY PROPERLY INSTALLED TRUNK TERMINATORS32 VERIFY FINDINGS ARE WITHIN NETWORK SPECSNETWORK PERFORMANCE AND DIAGNOSTICS:33 STARTUP SOFTWARE34 TURN ALL FILTERS ON AND UNRESOLVED POINT DIAGNOSTICS OFF35 BEGIN THE MONITORING PROCESS AND INITIATE LOGGING36 ALLOW SW TO RUN LONG ENOUGH TO GATHER RELIABLE INFO37 TURN THE MONITORING OFF AND SAVE THE LOG FILE38 RESTART THE MONITORING AND INITIATE THE LOGGING FEATURE39 PRINT REPORT AND USE IN CHECKING DATA AGAINST COV REPORT40 VERIFY POINTS NEEDED TO BE COMMANDED / ENABLED FOR COVS41 DETERMINE IF THERE ARE BETTER WAYS TO ACHIEVE42 UNRESOLVED POINT CHECK:43 SELECT FILTER AND TURN UNRESOLVED POINTS ON44 TURN MONITORING ON45 INITIATE ONE OF FOLLOWING TASKS TO DETECT UNRESOLVED POINTS46 ADD A POINT TO A PANEL RECOMMENDED47 MAKE A PANEL READY RECOMMENDEDSiemens Apogee Insight Building Automation System HardwareProvide (2) Siemens PXC Modular Controllers for Chiller Plant Control and connect to existing Siemens Apogee Insight software.Provide Labor and materials to support the installation and setup of the new hardware into the existing Siemens building automation system. Service and testing of the refrigerant monitoring system. Contractor shall conduct a semi-annual on-site field service and testing of the refrigerant monitoring system. All aspects of the refrigerant monitoring system must be calibrated and tested with formal documentation provided. Semi-Annual Operator Training program . Contractor shall provide a semi-annual 4 hour operator-training program. The training program shall train operating personnel in theory of plant operation. The Operations Supervisor shall be trained on existing custom programs, implementing plant operation adjustments, identifying points and addresses and report building. A written report delineating all training conducted shall be provided to the COR. All associated Siemens control programming shall be part of the training program. Cloud Based Data Storage & Analytics Siemens Industry Navigator SoftwareProvide services to support up to 500 control points within the system described below. Provide software to accumulate, log, compile and display consumption data and related parameters and measures. The proposer shall demonstrate that they have actively serviced at least 1000 buildings for at least 12 months.The proposer shall have at least 150 branch offices with trained technical support personnel, spread strategically across the geography of the U.S. such that all sites are near a service and support resource. The proposer shall have the ability to support the system via a 24hr Operations Center.Installer and programmers shall be factory trained representatives of the manufacturer of the software.Functionality RequirementsUser FunctionalityThe system shall support multiple user roles in which permissions and access to functions can be defined on a customer basis as described in User Setup.The system shall support a user licensing system.ReliabilityThe system shall have measures in place to ensure reliability. This includes but is not limited to 99% uptime, a backup of all databases, and redundant servers.The system shall have a staging and quality control environment to ensure system reliability.The hosting servers shall be on UPS power supply for a minimum of 100 minutes.The hosting facility shall be monitored by personnel 24/7, including the facility, server hardware, and software applications.The hosting facility shall demonstrate strict security access.The hosting facility shall demonstrate that the servers operate in a well controlled and protected environment including temperature and humidity control, fire detection, water protection and server safe fire extinguishing. DevelopmentThe system shall have a continuous development process with ongoing version releases to support continual system enhancements and the addition of new features.Data Quality and Import / Export They system must have measures in place to ensure the reliability and quality of data. This includes but is not limited to Automated Meter Reset Adjustment features.The system shall have the ability to normalize data for weather by meeting ASHRAE VBDD (Variable-Based Degree Day) method The system shall incorporate a staging environment and have a quality control process to ensure consistency and accuracy of data.The system shall be able to support the import of data from external sources. This includes Utility Bill data which shall be disaggregated and normalized, manual entry of data, and any interval trend data including meters and BAS points.The system shall have the ability to receive and monitor data on a 1, 5, 15, 30, and 60 minute resolution.The system shall have the ability to import and prorate utility bill data by calendar month.The system shall have an interface allowing users to manually enter data.The system shall have the ability to import any interval trend data including but not limited to meters and BAS points.The system shall provide external data accessibility through a REST (Representational State Transfer) API service.The system shall allow users to export data from the system.At the termination of the service, all data shall be owned by the customer General FunctionalityData within the energy management system shall be owned by the customer.The system shall have supported at least 1000 buildings in order to prove the scalability of the system.Security The application and database servers shall operate in a demilitarized zone (DMZ), meaning that the application is protected by firewalls from the internet as well as general access by the provider, software maker and the host s intranet.Passwords shall be disabled after 5 login attempts with incorrect password.Passwords shall require a minimum of 6 charactersData transfers between your PC / browser and Navigator shall be protected with 256-bit SSL encryptionThe system shall use e-mail validation to reset a forgotten passwordThe system shall support the use of data validation certificatesThe system shall support strong authentication via SMS one-time passwordsReporting RequirementsThe system shall provide the following ad-hoc reporting capabilitiesThe system shall allow data to be displayed in multiple chart types. At a minimum it shall support the following charts:LineBarStepped AreaAreaCarpet Plot (Ability to show each day on the x axis and each hour of the day on the y axis. Each cell provides an automated color coding that indicates the intensity of energy usage of the data point)Stepped lineThe system shall allow multiple data points to be overlaid on a single chart.The system shall allow the user to save any pre-configured ad-hoc reporting view.The system shall allow the user to compare data sets between user selectable time frames using multiple meters including a rolling most recent period or a fixed period.Data ExportThe system shall allow the user to export charts in graphical formats including but not limited to PNG, JPG or PDF.The system shall allow the user to export charts in text format including but not limited to CSV.Chart manipulationThe system shall allow the user to drag and drop data points.The system shall allow the user to zoom in and zoom out on charts.The system shall allow the user to view data in a tabular format.The system shall allow the user to view at least four charts simultaneously.The system shall allow multiple X or Y axis in a single chart.The system shall allow the user to show/hide the X or Y axis.The system shall allow the user to change the scale on the X or Y axis.The system shall allow the user to select colors displayed in each chart.The system shall allow the user to change the chart type.The system shall allow the user to stack bar and area chart types.The system shall provide the following reporting delivery capabilities:Report access via a web-based interfaceE-mailed delivery of standardized reports to the customer via a web-based scheduling interfaceAllow users to schedule recurring automated e-mail of standardized reports to an unlimited number of e-mail addressesAllow users to save report parameters for easy access of favorite reportsThe system shall include the following report types and KPIs as listed in Report Types.The system shall have Environmental Reporting including but not limited to EPA EGRID factors and manual entry of Emission Factors.The system shall allow the user to export data and charts in HTML, XLS, CSV, PDF and PPT.The system shall provide the ability to automate reporting on data quality issuesTechnical RequirementsRemote AccessThe system shall provide secure remote access that is Certified ISO / IEC 27001.Management DashboardGoogle Maps with integrated Geo Pin functionality allowing the user to Toggle KPIs Geo Pin Location based on at least three color coded thresholds definable per individual location A site ranking system based on energy use index (EUI), energy cost index (ECI), CO2 per square foot, energy consumption versus prior year, cost versus prior year, CO2 versus prior year, energy consumption versus budget, energy star score rankingThe dashboard shall provide the ability to trend data over timeUser InterfaceThe system shall be hosted in a centrally located data center.The system shall be accessible via a web browser.The system shall allow unlimited concurrent users.The system shall allow administrators to assign different security access by user role as specified in User Setup.The system shall provide a tree view system supporting multiple tree view structures and orientations.The system shall support a tree view system at least six levels deep.The system shall support property inheritance of tree node properties.Language RequirementsThe system shall support at least 20 languages. The system shall support 2 bit (nvar) characters.The system shall support languages left to right and right to left as necessary.Unit RequirementsThe system shall support both Imperial and Metric units.The system shall allow the user to toggle units for select reports.General Technical RequirementsThe system shall allow the software setup and configuration process to be conducted all through a web based interface without any non-web based tools required.The system shall allow aggregation through property inheritance in tree structure for knowledge meters.The system shall support properties of a building showing both square feet and geo coordinates.The system shall support the ability to track consumption and cost budgets versus actual.The system shall support the ability to track consumption and cost baseline versus actual. This provides the ability to compare energy consumption and cost against a baselineThe system shall provide the ability to display on and off peak usage, day vs. night usage, demand charges, customer charges based on actual rate tariff.The system shall provide average cost of consumption.User SetupThe system shall provide capability to set up specific users with corresponding capabilities according to need or security. At minimum provide the following setup types:Super UserThe Super User shall have all rights and access to all functions that are offered by the software application. Only one user per customer may have this role. However, the Super User will be able to Add Super User Substitutes who automatically have the same rights as the actual Super User.Partner UserSuper Users may Add Partners. The partner role enables Super Users to delegate entire branches (e.g. a building pool) of their tree view to a partner (e.g. to a regional manager within the same organization, or to an external facility management service provider). This gives the Partner User full access rights for the node assigned to him or her, including all of the lower-level nodes and meters it contains.The Partner User has the same rights as the Super User on the delegated node, but can only display the part of the tree view assigned to him or her. The Partner User has an own user management facility, and is therefore able to Add new users (of type Basic User and Advanced User, see next page) and assign nodes to them (within the given part of the tree view). Such Partner Users are invisible to Super Users outside of the partner company. Like the Super User, Partner Users can Add Super User Substitutes but they do not have the authorization to add additional Partners.Advanced UserEach node in the tree view (site, building, etc.) can be assigned to an Advanced User who has the following rights:Reading rights - Example: generate and subscribe to reports, display meter lists Writing rights - Example: Add new buildings and meters, or enter metering dataDeleting rights - Example: delete values, meters or nodes for which the user is the contact person. Note: When a User deletes a meter, the meter and all entered values are automatically moved to the "deleted meters" node (the Super User's "recycle bin"). Therefore, the Super User has the possibility to finally delete meters, or to restore them.Basic UserAlternatively, each node can be assigned to a Basic User who has the following rights:Reading rights - Example: generate and subscribe to reports, display meter listsWriting rights - Enter and edit meter readings only (no meter exchange)Deleting rights - Delete individual meter readings onlyReport TypesThe software shall support the following report types:Load Profiles (Arrangement of all load levels over time)Daily Max kWMonthly Max kW# of Occ. Of peak load Trend of a single KPIDaily Avg kWDemandMonthly Avg kWDaily Total kWhGasMonthly Total kWhDaily Avg kWhSteamMonthly Avg kWhOn PeakTemperaturesOff PeakFuel / Oil% Breakdown by loadChilled WaterFlowFrequency (Any trend data from a BAS System)Operational AnalysisDaily MaxDaily MinTotal usageDaily Avg UsagePerformance IndicatorsOpportunity Score - Ranked by opportunity to reduce energy use Target Energy Use IntensityConsumptionDaily MaxTotal portfolio energy usageTotal portfolio emissions usageElectricityAbsolute and pct breakdown of energy usage (electricity)SpikesTotal and Average (electricity)TotalTotal portfolio cumulative energy usageDaily MinEnergy Use IntensityEmissions Use IntensityDemandGasAverage and r-value correlation (Electricity vs. outside air temp)Total usageAverage energy usageAverage emissions usageSteamGaps and missing dataDaily Avg UsageFuelTemperaturesFuel / OilChilled WaterFlowTarget Energy Use IntensityYearly Energy use intensityPrior Yr Abs DeviationPrior Yr Abs DeviationPrior Yr % DeviationEmissionsTotal portfolio emissions usageEmissions Use IntensityAverage emissions usageChilled Water ReportsDaily Max tonsTotal usageDaily Avg tonsDaily Total ton-hrDaily Avg ton-hrOn PeakOff Peak% Breakdown by loadSteam ReportsDaily Max tonsTotal usageDaily Avg tonsDaily Total ton-hrDaily Avg ton-hrOn PeakOff Peak% Breakdown by loadEnergy BudgetingElectricityDemandGasSteamTemperaturesFuel / OilChilled WaterBudgetDeviation absoluteDeviation % (Ability generate a report with multiple sites and rank by % deviation from a budget)Cost Analysis / BudgetingTotal portfolio energy costEnergy cost IntensityAverage energy costElectricityDemandGasSteamFuel / OilChilled WaterBudgetDeviation absoluteDeviation %Energy Star / Weather NormalizationEnergy Star ScoreTotal consumption (Electricity & Gas)Weather normalized consumption (System shall support a Variable-Base Degree Day Model (VBDD) program to automatically calculate a customized Balance Point Temperature for each site.)absolute deviation from prior year% deviation from prior yearCritical Environments (if such as system is included in the project)% of ventilation in occupied mode due to Baseline airflow, cooling and ventilation% of ventilation in the Unoccupied mode due to baseline airflow, cooling and ventilationAir Volume and reheat valve position% of Satisfactory TemperatureSavings in CFM and currencyStatement of Performance criteriaAir volume reductionTarget Hood Ratio Benchmark% of Satisfactory Exhaust Volume% of Satisfactory Exhaust Volume% of Satisfactory Directional Airflow% of Satisfactory VentilationChiller Plant Optimization (if such as system is included in the project)Plant Efficiency (kW/Ton)Target SavingsActual SavingsTotal Operating HoursTotal Chilled Water usageSavings: Actual vs. PredictedSite ranking by customized building attributesEnergy use index (EUI)Energy cost index (ECI) Total CO2 Energy consumption versus prior yearCost versus prior yearEnergy consumption versus budgetEnergy cost versus budgetEnergy star score Chiller specific services. Provide the following detailed chiller maintenance services. Mechanical Equipment Preventative Maintenance PlanThe following summarizes the equipment type, the number of each type and the frequency of services included. Please see the following for detailed maintenance tasking per each type of equipment: Annual = Annual Maintenance Semi-Annual = Semi-Annual MaintenanceOperating = Operating Inspection Schedule subject to change based on owner input. Mechanical Equipment TaskingThe following tasks listed herein for each equipment type will be performed at the intervals planned. These tasks are designed to place the equipment into prime operating condition. Chillers (Centrifugal Water Cooled) 3ANNUAL MAINTENANCE (A) - 1 / YearReview Owner s log. Leak check machine as deemed necessary by purge rate. Check oil levelChange oil filter elementVerify oil sump heater operationTighten oil heater leadsChange purge refrigerant filter drierCheck rupture discInspect compressor lubrication systemInspect and clean control panelInspect starter contacts, tighten electrical connectionsMeg compressor motor. Record readings.Remove condenser head and brush condenser tubesPerform Eddy Current testing on condenser tubes.Check and record pressure transducers - oil, discharge, and cooler pressuresPerform controls check of all thermistor temperaturesCheck and calibrate all unit operating and safety controls.Check the oil differential pressure switch setting (where applicable).Notify personnel of any abnormal conditions or measurements.Report any abnormal findings via deficiency reportRecord maintenance at unit via service stickerProvide approved maintenance documentation SEMI-ANNUAL MAINTENANCE (S) 1 / YearReview Owner s log. Log machine operating conditionsConfirm proper unit operationInspect overall conditionCheck refrigerant chargeCheck lubrication systemCheck oil level in tang operator. Lubricate as required. Perform oil analysis (by independent lab), provide report. Perform formal vibration analysis and report findings to customer with recommendations and detailed report.Record all conditions and measurements taken.Perform thermal imaging evaluation and provide report. Report any abnormal operating conditions via deficiency reportRecord maintenance at unit via service stickerProvide approved maintenance documentationOPERATING INSPECTIONS (O) 2 / YearReview Owner s log. Log machine operating conditionsConfirm proper unit operationInspect overall conditionCheck refrigerant chargeCheck lubrication systemCheck oil level in tang operator. Lubricate as required. Record all conditions and measurements taken.Perform thermal imaging evaluation and provide report. Report any abnormal operating conditions via deficiency reportRecord maintenance at unit via service stickerProvide approved maintenance documentation Chillers (Air Cooled) 14ANNUAL MAINTENANCE (A) 1 / YearReview Owner s log. Clean air-cooled condenser coils (with non-acid cleaner).Leak check machineCheck operation of oil heaterInspect relief valves and piping. Check for corrosion.Inspect compressor lubrication systemInspect and clean control panelInspect starter contacts, tighten electrical connectionsMeg compressor motor(s)Check pressure transducers-oil pressure, discharge pressure, cooler pressurePerform controls check of all thermistor temperaturesCheck all operation and safety controlsNotify personnel of any abnormal conditions or measurements.Report any abnormal findings via deficiency reportRecord maintenance at unit via service stickerProvide approved maintenance documentationSEMI-ANNUAL MAINTENANCE (S) 1 / YearReview Owner s log. Log machine operating conditionsConfirm proper unit operationInspect overall conditionLeak check machineCheck status of all safety controlsCheck lubrication systemPerform oil analysis (by independent lab), provide report. Perform formal vibration analysis and report findings to customer with recommendations and detailed report.Perform thermal imaging evaluation and provide report. Log machine operating conditions-temperatures, pressures, water flows, oil and refrigerant levels, amperage drawNotify personnel of any abnormal conditions or measurements.Report any abnormal findings via deficiency reportRecord maintenance at unit via service stickerProvide approved maintenance documentation OPERATING MAINTENANCE (O) 2 / YearReview Owner s log. Log machine operating conditionsConfirm proper unit operationInspect overall conditionLeak check machineCheck status of all safety controlsCheck lubrication systemLog machine operating conditions-temperatures, pressures, water flows, oil and refrigerant levels, amperage drawNotify personnel of any abnormal conditions or measurements.Report any abnormal findings via deficiency reportRecord maintenance at unit via service stickerProvide approved maintenance documentation Cooling Towers - 4ANNUAL MAINTENANCE (A) 1 / YearReview Owner s log. Inspect overall conditionDrain tower, clean basin, and all internal partsInspect condition of protective finish and basinRefill tower.Lubricate motors and bearingsCheck adjustment, tension and wear of belt drive assemblyChange Belt on drive assemblyCheck operation and condition of internal water distribution assembliesCheck operation of float valve assembly, if applicableCheck operation of automatic bleed-off controls, if applicableCheck operation and condition of electric immersion heatersRecord maintenance at unit via service stickerProvide approved maintenance documentationSEMI-ANNUAL MAINTENANCE (S) 1 / YearReview Owner s log. Log all operating conditionsInspect overall conditionCheck for proper operation of float valve and make-up water systemLubricate motors and bearingsCheck for unusual noises and/or vibrationsCheck and record all motor amps and voltagesVisually inspect the belt(s) for wear and proper tension Check operation of float valve assembly, if applicableVisually check the entire unit for external damagePerform formal vibration analysis and report findings to customer with recommendations and detailed report.Perform thermal imaging evaluation and provide report. Record all conditions and measurements taken.Report any abnormal operating conditions via deficiency reportRecord maintenance at unit via service stickerProvide approved maintenance documentationOPERATING MAINTENANCE (O) 2 / YearReview Owner s log. Log all operating conditionsInspect overall conditionCheck for proper operation of float valve and make-up water systemLubricate motors and bearingsCheck for unusual noises and/or vibrationsCheck and record all motor amps and voltagesVisually inspect the belt(s) for wear and proper tension Check operation of float valve assembly, if applicableVisually check the entire unit for external damageRecord all conditions and measurements taken.Report any abnormal operating conditions via deficiency reportRecord maintenance at unit via service stickerProvide approved maintenance documentation Pumps 11ANNUAL MAINTENANCE (A) 1 / YearReview Owner s log. Inspect overall conditionClean strainers in suction diffusersCheck motor mounts and vibration padsLubricate pump and motor bearingsVisually inspect pump couplingInspect mechanical seals or pump packingInspect and tighten all electrical connections Record maintenance at unit via service stickerProvide approved maintenance documentationSEMI-ANNUAL MAINTENANCE (S) 1 / YearReview Owner s log. Log all operating conditionsInspect overall conditionCheck suction and discharge pressures (where applicable)Visually inspect pump couplingInspect electrical connections and contactorsInspect mechanical seals or pump packing for leaksCheck and record all motor amps and voltagesPerform formal vibration analysis and report findings to customer with recommendations and detailed report.Perform thermal imaging evaluation and provide report. Confirm pump operation, make adjustments as requiredReport any abnormal operating conditions via deficiency reportRecord maintenance at unit via service stickerProvide approved maintenance documentationOPERATING INSPECTION (O) 3 / YearReview Owner s log. Log all operating conditionsInspect overall conditionCheck suction and discharge pressures (where applicable)Visually inspect pump couplingInspect electrical connections and contactorsInspect mechanical seals or pump packing for leaksCheck and record all motor amps and voltagesConfirm pump operation, make adjustments as requiredReport any abnormal operating conditions via deficiency reportRecord maintenance at unit via service stickerProvide approved maintenance documentationDetailed Mechanical Equipment ListVibration Report Example: Contact Information: Mark EdzardsContracting Officer757-315-3989mark.edzards@va.gov Office Address :Department of Veterans Affairs;Network Contracting Office 6;100 Emancipation Drive;Hampton VA 23667 Location: Department of Veterans Affairs Medical Center Set Aside: N/A