Fresh Produce SBPO20210627 ...

1 | P a g e Idaho Division of Purchasing Statewide Blanket Purchase Order Purchase Order Summary Purchase Order Name: 2020 - 2021 Fresh Produce Contract Number: SBPO20210627 Contract Value: 1,300,000.00 USD Purchase Order Date: 11/25/2020 Start Date: 12/01/2020 End Date: 11/30/2021 Submitted By: Jason Urquhart Instructions NOTICE OF STATEWIDE CONTRACT (SBPO) AWARD This Contract is for Fresh Produce for Idaho Institutions, awarded on behalf of State of Idaho Agencies, institutions, departments, and eligible public agencies as defined by Idaho Code Section 67-2327, pursuant to ITB20200308. This Contract shall be for the period noted above, and may be amended, renewed, or extended upon mutual, written agreement of the parties, as detailed in the ITB. Contract Type: Open Public Agency Clause: Yes Contractor Contact: Mrs.Angela Reed Phone: +1 208-376-3981 E-mail: angela@grasmickproduce.com This Contract is to be drawn upon as

requested by the Ordering Agency for the period noted above. THIS NOTICE OF AWARD IS NOT AN ORDER TO SHIP. Purchase orders against this SBPO will be furnished by the Ordering Agency on whose behalf this Contract is made. Contractor must ship and bill directly to the Ordering Agency. DO NOT INVOICE DOP unless DOP is the Ordering Agency. Notating the Contract Award Number on any invoices/statement will facilitate the efficient processing of payment. QUANTITIES: DOP can only give approximations of quantities; no maximum or minimum quantities can be guaranteed. 2 | P a g e The dollar amount listed in the contract pricing is an estimate and cannot be guaranteed. The actual dollar amount of the contract may be more or less depending on the actual orders, requirements, or tasks given to the Contractor by the State or may be dependent upon the specific terms of the Contract. This Statewide Blanket Purchase Order (SBPO), including any attached files, constitutes the State of Idaho’s acceptance of your signed Bid (including any electronic submission), which is incorporated herein by reference, and modified by changes made during the evaluation process (see section 9, Evaluation in ITB20200308) and including a Best and Final Offer, received on October 13, 2020 from Grasmick Produce Co., Inc. In the event of any inconsistency, precedence shall be given in the following order: 1. This SBPO 2. The State of Idaho’s sourcing event, ITB20200308 (including the state of Idaho’s letter to Grasmick Produce Co., Inc. dated November 20, 2020) 3. The Contractor’s signed Bid (including Grasmick Produce Co., Inc.’s response to the state of Idaho's November 20, 2020 letter; and including a Best and Final Offer, received on October 13, 2020 from Grasmick Produce Co., Inc.) Special Instructions: Internal Comments: Signature: Jason Urquhart Signed By: ___________________ Jason R. Urquhart Digitally signed by Jason R. Urquhart Date: 2020.11.25 09:22:23 -07'00' “Serving Idaho citizens through effective services to their governmental agencies” State of Idaho Department of Administration Division of Purchasing BRAD LITTLE 304 N 8th Street, Rm 403 (83702) Governor P. O. Box 83720 D. KEITH REYNOLDS Boise, ID 83720-0075 Director Telephone (208) 327-7465 VALERIE BOLLINGER Fax: 208-327-7320 Administrator http://purchasing.idaho.gov October 8, 2020 Angela Reed-Grasmick VIA ELECTRONIC TRANSMISSION Grasmick Produce Co., Inc. EMAIL: angela@grasmickproduce.com Re: Best and Final Offer - ITB20200308 – Invitation to Bid (ITB) for Fresh Produce for Idaho Institutions for the State of Idaho Dear Ms. Reed: After one (1) round of correspondence in accordance with section 9.2 of ITB20200308 (see our August 21, 2020 letter and Grasmick Produce Co., Inc.’s response to it) the Bid from Grasmick Produce Co., Inc. (Grasmick) for ITB20200308 has been found to be “acceptable” as per Section 9.2 of the ITB. Section 9.3 of the ITB states “Each Bidder whose Bid is deemed “acceptable” will be contacted by the State with a written request for a Best and Final Offer (BAFO) (see IDAPA 38.05.01.083.05).” This letter is the written request for a BAFO, and Grasmick’s prices may now be adjusted. Grasmick must complete and submit ATTACHMENT 3 – BID SCHEDULE (BAFO - Grasmick) (attached) no later than 11:59:59 p.m. Mountain time, Tuesday, October 13, 2020. Please note the following: 1. The only editable cells on the Unit Price Schedule tab are those that are highlighted yellow. We’re not allowing changes for those items for which Grasmick has not entered a Longer Price Guarantee in Column L. 2. Grasmick may also change the information in the unlocked cells on the Special Services tab if Grasmick wishes to do so. Grasmick may email its response to this letter to jason.urquhart@adm.idaho.gov. Please contact me with any questions. Sincerely, Jason R. Urquhart, CPPO, CPPB Lead Purchasing Officer http://purchasing.idaho.gov/ mailto:angela@grasmickproduce.com mailto:jason.urquhart@adm.idaho.gov From: Angela Reed    Sent: Tuesday, October 13, 2020 9:44 AM  To: Jason Urquhart   Cc: Chris Gaskell   Subject: RE: ITB20200308 – Invitation to Bid (ITB) for Fresh Produce ‐ Request for Best and Final Offer    Jason,                    Pursuant to your correspondence below, please find attached Grasmick’s response to your  Request for Best and Final Offer.  The changes we made are reflected in the editable cells of the Unit  Price Schedule Tab.   Please note, we did not make any changes to the Special Services Tab.  Please let  me know if you have any questions.  For my file, would you please reply to confirm receipt of this email.    Thank you,   Angela    ATTACHMENT 3 - BID SCHEDULE (BAFO - Grasmick) Unit Price Schedule Bid Schedule Instructions and Requirements (these Instructions and Requirements apply to this tab only): 1. Each Unit Price Per Our Stated Unit of Measure that you enter on this Bid Schedule shall be the unit prices shown on the Bidder's supplier invoices for the Periods shown in Columns E through G below (i.e., the unit prices shown on the Bidder's supplier invoices must match the information entered by the Bidder into Columns E through G below). The only exceptions to this matching requirement are set forth in 1.a. and 1.c.1. below. The Bidder must provide with its Bid its supplier invoices for each Period, each Item on this Bid Schedule. 1.a. If the unit of measure for an Item you are bidding is different from Our Stated Unit of Measure, you must include a narrative with your Bid for that Item that clearly shows the math used to convert the unit price per the unit of measure for the Item you are bidding to the Unit Price Per Our Stated Unit of Measure. Regarding this, we will allow for variation from the Unit of Measure we state in the "Our Stated Unit of Measure" column. 1.b. The Bidder may redact certain information from the supplier invoices, but the invoices must show, at a minimum: supplier name and address; supplier's unit price; date of invoice and item nomenclature. 1.c. If the Bidder cannot provide a supplier invoice for a certain Item on this Bid Schedule because they were not invoiced during a certain Period identified in Columns E through G below, the Bidder must provide a supplier invoice for that Item that is the closest to that Period. This is the only allowable reason to not provide a supplier invoice for a Period shown below, with the exception of the following: 1.c.1. For any Item for which the Bidder bids a Longer Price Guarantee (see Column L below), the Bidder may submit, in lieu of supplier invoices, other documentation demonstrating that they have negotiated a Longer Price Guarantee. In the case of a Longer Price Guarantee, the Bidder must enter the same price Unit Price in each of Columns E through G. For example, if the Bidder has negotiated a Longer Price Guarantee of $12.00 (Unit Price Per Our Stated Unit of Measure) for Item #1 (Apple, Fresh Variety), the Bidder must enter $12.00 in Column E, $12.00 in Column F, and $12.00 in Column G so that the Average (see Column H) will be $12.00. (Enter the period of any Longer Price Guarantee into Column L.) 1.d. Supplier invoices included with the Bid must be in the order of the Item #'s shown on this Bid Schedule. Bidder must group the supplier invoices for all three Periods (see Columns E through G below) together by Item. Additionally, the Bidder must clearly identify to which Bid Schedule Item # each supplier invoice pertains. 1.e. As prices change during the term of the Contract, the Unit Prices shall be the unit prices shown on the Contractor's supplier invoices plus the Fee (Per Our Stated Unit of Measure). (See section 24, Price Adjustments.) For items that require additional preparation by the Contractor, such as "salsa" tomatoes, the Contractor may add a fee for the preparation, but, upon request by the State or by an Institution, the Contractor must substantiate the fee in writing. 2. For Items for which the Bidder will hold prices for three months (quarterly), six months (semi-annually) or for a year (annually), Bidder must identify that in the "Longer Price Guarantee" column. Bidder must state either "quarterly", "semi-annually" or "annually". 3. For Column I, Bidder must enter a dollar amount for the Fee to be added to the supplier invoice amount. 4. Bidder must bid on all Items (Item #'s 1 through 23) on this tab of the Bid Schedule. Failure to bid on all Items on this tab of the Bid Schedule will result in the Bid being found non-responsive. 5. For Bid evaluation purposes, please note: All calculations made by Excel shall stand, regardless of how Excel rounds decimals. * Unit Price Bid (see Column J below) shall be the (AVERAGE) Unit Price Per Our Stated Unit of Measure plus the Fee (Per Our Stated Unit of Measure). For Delivery Once per Week Minimum to All Institutions. Column A Column B Column C Column D Column E Column F Column G Column H Column I Column J Column K Column L PERIOD OF SUPPLIER INVOICE: Week of January 1, 2019 PERIOD OF SUPPLIER INVOICE: Week of May 1, 2019 PERIOD OF SUPPLIER INVOICE: Week of September 1, 2019 AVERAGE Unit Price Per Our Stated Unit of Measure Unit Price Per Our Stated Unit of Measure Unit Price Per Our Stated Unit of Measure Unit Price Per Our Stated Unit of Measure 1 APPLE, FRESH VARIETY - Red or Golden Delicious or equivalent, 2.5”- 2.75” sizing, US#1 bulk, 120-130 count per 38-42# case, washed and graded 125 CT 4300 $16.45 $16.45 $16.45 $16.45 $4.50 $20.95 $90,085.00 annually 2 Apple - Gala, Cameo, or Fuji or equivalent, 2.5”- 2.75” sizing, US#1 bulk, 120-130 count per 38-42# case, washed and graded 125 CT 5000 $16.45 $16.45 $16.45 $16.45 $4.50 $20.95 $104,750.00 annually 3 BANANA, PETITE GREEN TIP FRESH - Petite fingers - green tip stage 4 color, 150 count per 50# case us#1 50lb 7800 $17.40 $15.85 $15.85 $16.37 $5.00 $21.37 $166,660.00 4 BANANA, TURN FRESH 1 40# 40 LB 350 $13.68 $12.68 $12.68 $13.01 $5.00 $18.01 $6,304.67 5 BROCCOLI, FLORT MINI FRESH 4/3 LB 4/3 LB 2500 $13.60 $16.55 $14.05 $14.73 $4.50 $19.23 $48,083.33 6 CABBAGE GREEN FRSH LARGE - Heads green cabbage, 50# case US#1 50 LB 650 $14.00 $12.00 $7.50 $11.17 $7.25 $18.42 $11,970.83 7 CABBAGE GREEN SHRD W/CARROTS 4-5 LB 1200 $9.20 $8.75 $9.20 $9.05 $6.00 $15.05 $18,060.00 8 CARROT JUMBO FRESH 50 LB 1850 $14.50 $14.50 $14.50 $14.50 $6.80 $21.30 $39,405.00 annually 9 CELERY, STALK FRESH 1 1/9 bushel box 24 EA 1850 $13.30 $13.30 $13.30 $13.30 $10.15 $23.45 $43,382.50 annually 10 LETTUCE, GREEN LEAF FRSH W/LINER - Green leaf US#1, 20 lb 20 LB 4000 $18.07 $11.44 $11.94 $13.82 $6.00 $19.82 $79,266.67 11 LETTUCE, ICEBERG PREMIUM PLTIZED - Lettuce, Iceberg, heads, naked pack 50 LB 250 $9.40 $9.45 $14.76 $11.20 $6.50 $17.70 $4,425.83 12 LETTUCE, SAL MIX TOSSED FRESH - Lettuce, Chopped, fresh 3 way mix w/ iceberg lettuce, red cabbage and carrot, 4/5# bags per case 5 LB 5300 $2.18 $2.39 $2.39 $2.32 $1.60 $3.92 $20,776.00 13 LETTUCE, RED LEAF FRESH WITH LINER- Red leaf US#1, 20 lb 20 LB 2800 $19.60 $15.40 $10.00 $15.00 $6.00 $21.00 $58,800.00 14 MELON WATERMELON SEEDLESS 1 LB 1000 $0.57 $0.18 $0.21 $0.32 $0.25 $0.57 $570.00 15 ONION YELLOW JUMBO FRESH - Yellow, Jumbo or Medium US# 1 50 LB 2500 $7.00 $8.00 $7.50 $7.50 $4.50 $12.00 $30,000.00 16 ORANGE NAVEL OR VALENCIA FRESH - Naval or Valencia type, choice, 113 count per 40# case 113 CT 6800 $9.85 $11.85 $14.85 $12.18 $6.50 $18.68 $127,046.67 quarterly Item Description Our Stated Unit of Measure Estimated Annual QuantityItem # Unit Price Bid * Extended Cost Longer Price Guarantee Fee (Per Our Stated Unit of Measure) 17 PEPPER GREEN BELL FRESH - Medium Green, Chopper, sweet bell type 25 LB 1250 $23.70 $13.45 $12.50 $16.55 $5.00 $21.55 $26,937.50 18 POTATO BAKING IDAHO FRESH - Baker, US#1 90 count per case 90 CT 400 $8.50 $8.00 $14.00 $10.17 $3.75 $13.92 $5,566.67 19 POTATO IDAHO NO 2 FRESH CTN - #2's 50 LB 1950 $6.50 $6.50 $6.50 $6.50 $4.50 $11.00 $21,450.00 annually 20 RADISH - Red, 5 lb 5 LB 1000 $4.05 $4.05 $4.05 $4.05 $4.50 $8.55 $8,550.00 21 SPINACH CELLO 10 LB 1600 $11.00 $10.20 $11.00 $10.73 $5.00 $15.73 $25,173.33 22 TOMATO, ROMA 25 LB 1300 $13.00 $13.00 $13.00 $13.00 $6.00 $19.00 $24,700.00 annually 23 TOMATO, BULK 6X6 FRESH - Medium to Large tomatoes, Bulk 6X6 pack 25# 25 LB 300 $12.95 $12.95 $12.95 $12.95 $6.20 $19.15 $5,745.00 annually Grand Total, Fresh Produce $967,709.00 ATTACHMENT 3 - BID SCHEDULE Special Services Bid Schedule Instructions and Requirements (these Instructions and Requirements apply to this tab only): 1. Bidder must indicate, in the spaces provided, the percent effect on Unit Prices for the special services listed below. (Please make sure that if the percent effect is downward, that you make the percent negative.) 2. The Contractor shall only increase prices by the percents it has entered below for the Institutions that use these Special Services, and shall only increase prices by these percents for the specific orders for which the Special Services are required. Therefore: 2.a. For Special Service #'s 1 and 2, the Contractor shall not increase prices by those percents on the first order of each week in which more than a single delivery is required that week. 2.b. For Special Service #'s 4 through 7, the Contractor shall only increase prices by those percents on the specific orders for which the Institution requires those Special Services. 3. As identified in section 6 (Method of Bid Pricing), Special Service #'s 6 and 7 are optional (desired, but not required). If the Bidder cannot provide Special Service #'s 6 and 7, the Bidder may enter "N/A" for them. 4. The Contractor may invoice separately for the difference between each item's Unit Price (supplier invoice plus Fee) and the price including any costs for Special Services, however, if the Contractor does so, the Contractor must do the following: 4.a. The Contractor cannot invoice for the difference any less frequently than monthly. 4.b. The Contractor must submit these invoices by Institution. 4.c. The Contractor must identify on these invoices the specific date of delivery, the items delivered and the invoice numbers to which these invoices for the difference pertain, and what the reasons are for the additional charge(s) (such as daily delivery, stocking, etc). 4.d. These invoices for the difference must include identifying information, such as "Invoice for the following Special Services, which were rendered on (date)". Special Service # 1 What is the percent effect on Unit Prices for delivering to Institutions more frequently than once per week? 0.00% 2 What is the percent effect on Unit Prices for delivering to Institutions on a daily basis? 0.00% 3 What is the percent effect on Unit Prices for delivering to Institutions within twenty four hours of order placement? 0.00% 4 What is the percent effect on Unit Prices to provide produce that is grown and distributed in the USA to meet federal requirements? 0.00% 5 What is the percent effect on Unit Prices for delivery personnel to place refrigerated items in kitchen walk-in or reach-in refrigerators? 0.00% 6 What is the percent effect on Unit Prices for delivery personnel to stock shelves when delivering produce? n/a 7 What is the percent effect on Unit Prices for delivery personnel to rotate stock when delivering produce? n/a “Serving Idaho citizens through effective services to their governmental agencies” State of Idaho Department of Administration Division of Purchasing BRAD LITTLE 304 N 8th Street, Rm 403 (83702) Governor P. O. Box 83720 D. KEITH REYNOLDS Boise, ID 83720-0075 Director Telephone (208) 327-7465 VALERIE BOLLINGER Fax: 208-327-7320 Administrator http://purchasing.idaho.gov August 21, 2020 Angela Reed-Grasmick VIA ELECTRONIC TRANSMISSION Grasmick Produce Co., Inc. EMAIL: angela@grasmickproduce.com Re: Evaluation of Bids - ITB20200308 – Invitation to Bid (ITB) for Fresh Produce for Idaho Institutions for the State of Idaho Dear Ms. Reed: The Bid from Grasmick Produce Co., Inc. (Grasmick) for subject Invitation to Bid (ITB) has been determined to be “potentially acceptable” as per Section 9.1 of the ITB. Section 9.1 states in part: “Bids that the State determines can likely meet all specifications with additional clarification, are likely to include complete information with additional clarification, or both, will be deemed “potentially acceptable.” No Bid with more than 10% of the items on the Bid Schedule having incomplete Bidder’s specifications or having deviations from the specifications will be deemed “potentially acceptable”.” Please note that we identified in our July 13, 2020 letter that that correspondence was not part of the correspondence identified in section 9, Evaluation in the ITB, but was to be considered as clarification correspondence at that point. We are pointing this out because at this time we are beginning the process set forth in Section 9.2 of the ITB. Table 1 For Item 3, Grasmick shows a weight conversion on the supplier invoice, but didn't factor that on its Bid Schedule for any of the three prices entered for this item. Please make corrections in the cells highlighted yellow for Item 3 on the attached Attachment 3 – Bid Schedule with “Section 9.2 Evaluations Version” as part of its heading. Grasmick Authorized Confirming Signature: _____________________________________ Date: _________________ By signing and entering a date in this cell, Grasmick identifies that it has responded in accordance with this Table. http://purchasing.idaho.gov/ mailto:angela@grasmickproduce.com “Serving Idaho citizens through effective services to their governmental agencies” August 21, 2020 Page 2 Table 2 We identified in our July 13, 2020 letter that for Item 6, the product's weight can't be found on any of the supplier invoices. Grasmick indicated in its response to our July 13, 2020 letter that it needed to do some price conversions. Please provide the documentation including the supplier invoices and conversions. Please also make any necessary corrections in the cells highlighted yellow for Item 6 on the attached Attachment 3 – Bid Schedule with “Section 9.2 Evaluations Version” as part of its heading. Grasmick Authorized Confirming Signature: _____________________________________ Date: _________________ By signing and entering a date in this cell, Grasmick identifies that it has responded in accordance with this Table. Table 3 For Items 10, 11 and 13, Grasmick didn't convert to Our Stated Unit of Measure in accordance with Bid Schedule Instructions and Requirements. Please provide the conversions. Please also make any necessary corrections in the cells highlighted yellow for Items 10, 11 and 13 on the attached Attachment 3 – Bid Schedule with “Section 9.2 Evaluations Version” as part of its heading. Grasmick Authorized Confirming Signature: _____________________________________ Date: _________________ By signing and entering a date in this cell, Grasmick identifies that it has responded in accordance with this Table. “Serving Idaho citizens through effective services to their governmental agencies” August 21, 2020 Page 3 Please complete the above Tables, provide additional information and as noted in the Tables and email to jason.urquhart@adm.idaho.gov no later than 12 p.m. (noon) Mountain time on Thursday, August 27, 2020. We appreciate Grasmick’s attention to this matter. You may contact me directly at 208-332-1608 or at the email address listed in this paragraph with any questions regarding this correspondence. Sincerely, Jason R. Urquhart, CPPO, CPPB Lead Purchasing Officer mailto:jason.urquhart@adm.idaho.gov From: Angela Reed    Sent: Wednesday, August 26, 2020 6:45 PM  To: Jason Urquhart   Cc: Chris Gaskell   Subject: Grasmick Response to IDOC 8‐21‐20 Correspondence    Jason,                    Please find attached Grasmick Produce’s response to your August 21, 2020,  correspondence.  Pursuant to your request, I made all necessary changes to the highlighted fields in the  Attachment 3 excel workbook provided in your correspondence.  A revised Attachment 3 with those  changes is attached.  Please let me know if you need any additional information.    ‐Angela    Grasmick Produce Angela Grasmick-Reed PRESIDENT o: (208) 376-3981 m: (208) 407-8298 For alerts, specials, and updates please subscribe to our Fresh News newsletter. Order online or download our app at orders.grasmickproduce.com   Invitation to Bid for Fresh Produce  COVER FORM    Cover Form must be completed, signed, and submitted with your Bid.  Failure to complete and submit  this form may result in your Bid being deemed non‐responsive.    Instructions: Your bid must include a signed copy of this cover form.     Requirement  Response  Bidder’s corporate or other legal entity status  ☒ Corporation   ☐ Limited Liability Corporation (LLC)  ☐ Limited Liability Partnership       ☐Sole Proprietorship   ☐ Other (specify)  Bidder’s Tax Identification Number    EIN:  82‐0261808  Bidder’s DUNS Number    DUNS:  033938796  Is Bidder a legal entity with the legal right to contract?    ☒ Yes          ☐ No  Does  Bidder  accept,  and  is  Bidder  willing  to  comply  with,  the  requirements of this ITB and attachments, including but not limited  to those identified the Special Terms and Conditions?  ☒ Yes          ☐ No  Is  Bidder  in  compliance  with  applicable  equal  employment  regulations?    ☒ Yes          ☐ No  Does Bidder affirm that it has not employed any company or person  other than a bone fide employee working solely for the Bidder or a  company  regularly employed as  its marketing agent,  to  solicit or  secure the Contract, and that it has not paid or agreed to pay any  company or person, other than a bone fide employee working solely  for the Bidder or a company regularly employed by the Bidder as its  marketing agent, any fee, commission, percentage, brokerage fee,  gifts, or any other consideration contingent upon or resulting from  the award of the Contract.?    ☒ Yes          ☐ No  Does Bidder understand and agree that for breach or violation of  the  above  term,  the  State  has  the  right  to  annul  the  Contract  without liability or, in its discretion, to deduct from the offered price  the amount of any  such  fee,  commission, percentage, brokerage  fee, gifts, or contingencies.     ☒ Yes          ☐ No  Does Bidder affirm that it is not currently suspended, debarred, or  otherwise excluded  from  federal or  state procurement and non‐ procurement programs?   Note: vendor information is available at https://sam.gov.    ☒ Yes          ☐ No  Does  the Bidder  affirm  that  the Bid will be  firm  and binding  for  ninety (90) calendar days from the Bid opening date?    ☒ Yes          ☐ No  Does Bidder warrant that it does not knowingly and willfully employ  persons who cannot  legally work  in  this country; and  that Bidder  takes steps to verify that it does not hire persons who have entered  our nation illegally or cannot legally work in the United States; and  that  any misrepresentation  in  this  regard or  any employment of  persons who  have  entered  our  nation  illegally  or  cannot  legally  work in the United States constitutes a material breach and will be  cause for the  imposition of monetary penalties up to five percent  (5%) of the Contract price, per violation, and/or termination of the  Contract?  ☒ Yes          ☐ No    Signed By:   Recoverable Signature X Angela Reed-Grasmick Angela Reed-Grasmick President Signed by: 027408c3-8830-418e-9b85-a61bbf91d5bf             Printed Name:   Angela Reed‐Grasmick          Date:   4‐5‐20          Invitation to Bid for Fresh Produce  REQUIRED BID SUBMISSION ITEMS CHECKLIST     Required Bid Submission Items Checklist must be completed, signed by an individual authorized to commit  the Bidder to the contents of the Bid and must be submitted with your Bid.  Failure to complete and submit  this form may result in your Bid being deemed non‐responsive.    Proposal Checklist      Required Bid Submission Items Checklist Item  Included as part of Bid?  Provide your bid prices and other required information on   Attachment 3 ‐ Bid Schedule (two tabs).   Do not submit your bid  prices on any other form.  Submitting your bid prices on a form  different than Attachment 3 ‐ Bid Schedule may cause your Bid  to be rejected as non‐responsive.    YES ☐ No      The Unit Price Schedule tab of the Bid Schedule includes  requirements regarding supplier invoices that must accompany  the Bid.   YES ☐ No    Narrative (if any): The Unit Price Schedule tab of the Bid  Schedule includes the following requirement:    “If the unit of measure for an Item you are bidding is different  from Our Stated Unit of Measure, you must include a narrative  with your Bid for that Item that clearly shows the math used to  convert the unit price per the unit of measure for the Item you  are bidding to the Unit Price Per Our Stated Unit of Measure.”     YES ☐ No    A list of all subcontractors to be used, including the duties   each subcontractor is anticipated to perform in .pdf format.  If  no subcontractor(s) will be used, please submit a written   statement verifying that no subcontractor(s) will be used to fulfill   the terms of the Contract.   YES ☐ No    The State of Idaho Signature Page must be completed and   submitted as part of your Bid. The State of Idaho Signature Page  is attached in IPRO.   YES ☐ No    Bidder’s Company Name:   Grasmick Produce Co., Inc.        Printed Name:     Angela Reed‐Grasmick            Date:   4‐5‐20          Page 1 of 2 December 23, 2019 AMENDMENT 1 TO: All concerned vendors RE: ITB20200308, Invitation to Bid for Fresh Produce for Idaho Institutions for the State of Idaho I. The following are changes made to the referenced Invitation to Bid (ITB). This additional information is added to and is made part of the referenced ITB. 1. Attachment 1 – Bidder Questions has been added to Buyer Attachments. 2. Attachment 2 – Pre-Bid Telephone Conference Registration Form has been added to Buyer Attachments. 3. References to “Appendix E” throughout the ITB are deleted (however, the remainder of each reference to the title, which reads “Required Bid Submission Items Checklist”, remains). 4. The Administrative Information has been updated and moved from Buyer Attachments to Prerequisites. There are no other changes. Thank you for your interest in supplying the needs of the state of Idaho. Sincerely, /s/ Jason R. Urquhart, CPPO, CPPB Lead Purchasing Officer Please acknowledge receipt of this amendment by completing the spaces below, and please return this acknowledgement with your Bid. ACKNOWLEDGEMENT OF AMENDMENT 1 Recoverable Signature X Angela Reed-Grasmick Angela Reed-Grasmick President Signed by: 027408c3-8830-418e-9b85-a61bbf91d5bf 4-5-20 ________________________________ ____________________ Signature Date Page 2 of 2 Angela Reed-Grasmick Grasmick Produce Co., Inc. ________________________________ __________________________________ Printed Name Company Name Page 1 of 9 February 25, 2020 AMENDMENT 2 TO: All concerned vendors RE: ITB20200308, Fresh Produce for Idaho Institutions for the State of Idaho I. The following are changes made to the referenced Invitation to Bid (ITB). This additional information is added to and is made part of the referenced ITB. 1. Bid schedule- please see updated bid schedule in the Questions section 1.1 in IPRO. 2. The Q&A Submission Close Date in IPRO, shown as “2/24/2020 10:30:00 AM” is void. II. The following are questions, statements, clarifications, and their responses regarding the referenced ITB. This additional information is added to and is made part of the referenced ITB. Questions and Answers can also be found on the Public Q & A Board in IPRO.   ITB  Section  ITB  Page  Question  Response  1      Would service to the Veterans Services  5 days per week apply to all Veterans  Service  locations or strictly Boise?  See the Prerequisites,  Requirements.  Per section  19.3, Idaho Division of  Veterans Services Delivery  Requirements, each veterans  home requires delivery to be  available five (5) days per  week.  2  11  Purchase  and  Delivery of  Fresh  Produce  1  What is the delivery frequency for each  location by day?  Veterans Services:  Lewiston – Delivery one (1)  time per week on Saturday  Pocatello – Delivery one (1)  time per week on Tuesday  Boise – Delivery three (2) times  per week Tuesday, Friday,  Saturday   Post Falls will open in 2021 –  Unknown delivery (most likely  one (1) time per week)    Idaho Department of  Corrections: Delivery will be  provided at a minimum of one  (1) time per week to all Idaho  Department of Correction  (IDOC) Institutions.  IDOC  Institutions with a population  of more than five hundred  (500) will be provided with  Page 2 of 9   ITB  Section  ITB  Page  Question  Response  delivery two (2) times per  week if requested by IDOC  administration.    Idaho Department of Juvenile  Corrections “Deliveries to  Lewiston will be one (1) time  per week. Delivery can be any  day of the week. Nampa and  St. Anthony locations  collaborate with a school Co‐ Op and obtain their discount  that way. At this time, the  Nampa and St. Anthony  locations are not requiring  deliveries.     Department of Health and  Welfare State Hospital North    Two (2) times per week,  Sunday or Monday and  Thursday of each week. The  vendor and DHW may discuss  other arrangements after  contract award.      Department of Health and  Welfare State Hospital South   Two (2) times per week,  Tuesdays and Fridays but the  vendor and DHW may discuss  other arrangements after  contract award.  3  Attachmen t 3 – Bid  Schedule  2  Bidder must also complete the Freight  Charge and Fee cells for all items below  with dollar amounts.  There are no Freight Charge cells, how  do we account for freight in the bid  schedule?  We have modified the bid  schedule and uploaded a new  version of it.  4  Attachmen t 3 – Bid  Schedule    On the main portion of the bid there  are some weights that seem higher than  industry  standard and there is no section for the  bidder to note what their pack size  would be (e.g. 50lb  case of 150ct banana, 50lb case of  iceberg, 20lb green and red leaf  lettuce). Would you like  Please see instruction 1.a. on  the Bid Schedule.  Page 3 of 9   ITB  Section  ITB  Page  Question  Response  bidders to notate any such perceived  differences on the bid submission and  then account for  any such changes on the FOB cost for  the product on the related invoice and  on the bid price  itself? If you would like us to make any  such notations on the bid, can you  please specify the  details of how that should be noted and  carried forward to the bid price.  5  Attachmen t 3 – Bid  Schedule    On the second portion of the bid  schedule the asparagus 4‐1lb has a note  stating “fresh  in season (spring)”. Would the same  note be applicable to the asparagus,  cuts & tips item?  Asparagus, cuts and tips have  been deleted off of the bid  schedule.     6  Attachmen t 3 – Bid  Schedule    In the paragraph on the top of second  portion of the bid schedule, it states  that “any  responses of ‘No’ or leaving a cell black  will be cause to find the bid to be found  nonresponsive.”  If we do not carry one of the products  on the second portion of the bid  schedule,  can you please confirm that responding  “No” to that item will render the bid  non‐responsive and  thus potentially rejected (e.g.  asparagus, cuts and tips).  Asparagus, cuts and tips have  been deleted off of the bid  schedule.    There are no other changes. If you have already submitted your Bid and this amendment will alter your Bid, please contact the Division of Purchasing. A copy of the pre-bid conference call slides is attached. Thank you for your interest in supplying the needs of the state of Idaho. Sincerely, Kimberly Guevara Buyer Page 4 of 9 Please acknowledge receipt of this amendment by completing the spaces below, and please return this acknowledgement with your Bid. ACKNOWLEDGEMENT OF AMENDMENT 2 Recoverable Signature X Angela Reed-Grasmick Angela Reed-Grasmick President Signed by: 027408c3-8830-418e-9b85-a61bbf91d5bf 4-5-20 ________________________________ __________________________ Signature Date Angela Reed-Grasmick Grasmick Produce Co, Inc. ________________________________ ___________________________ Printed Name Company Name Page 5 of 9 Page 6 of 9 Page 7 of 9 Page 8 of 9 Page 9 of 9 Page 1 of 2 March 10, 2020 AMENDMENT 3 TO: All concerned vendors RE: ITB20200308, Fresh Produce for Idaho Institutions for the State of Idaho I. The following are changes made to the referenced Invitation to Bid (ITB). This additional information is added to and is made part of the referenced ITB. 1. The Q&A Submission Close Date in IPRO, shown as “Same as Close Date” is void. 2. We have extended the closing date of the ITB to March 25, 2020. II. The following are questions, statements, clarifications, and their responses regarding the referenced ITB. This additional information is added to and is made part of the referenced ITB. Questions and Answers can also be found on the Public Q & A Board in IPRO. ITB  Section  ITB  Page  Question  Response  7  I see where you answered our question.  We are still unsure how to document  our freight, though, as our supplier  invoices do not include freight.  Please see the Administrative  Information, second paragraph  of section 6, Method of Bid  Pricing, within the  Prerequisites in IPRO. That  paragraph identifies in part  “The “Unit Price Bid” (see  Attachment 3‐Bid Schedule)  shall be the price as delivered  to the Institution and shall be  Fully Burdened (and must  factor in the Fee Per Our  Stated Unit of  Measure).” Please also see the  Special Terms and Conditions,  section 27.3.2, within the  Prerequisites in IPRO.  There are no other changes. If you have already submitted your Bid and this amendment will alter your Bid, please contact the Division of Purchasing. Page 2 of 2 Thank you for your interest in supplying the needs of the state of Idaho. Sincerely, Digitally signed by Kimberly Guevara  Date: 2020.03.10 14:01:01 ‐06'00'  Kimberly Guevara Buyer Please acknowledge receipt of this amendment by completing the spaces below, and please return this acknowledgement with your Bid. ACKNOWLEDGEMENT OF AMENDMENT 3 Recoverable Signature X Angela Reed-Grasmick Angela Reed-Grasmick President Signed by: 027408c3-8830-418e-9b85-a61bbf91d5bf 4-5-20 Signature Date Angela Reed-Grasmick Grasmick Produce Co, Inc. _ Printed Name Company Name Kimberly Guevara  March 20, 2020    AMENDMENT 4    TO:  All concerned vendors    RE:  ITB20200308, Fresh Produce for Idaho Institutions for the State of Idaho    I. The following are changes made to the referenced Invitation to Bid (ITB). This additional information  is added to and is made part of the referenced ITB.    1. In an effort to limit the risk of spreading COVID‐19 through contact between DOP personnel  and vendors/mail carriers/couriers, DOP will not accept manual submissions for this solicitation.   Only electronic submissions will be accepted‐ see Section five (5) of the Administrative Document.  This requirement supersedes any information provided in the Solicitation Instructions to Vendors and  Signature Page.    2. We have extended the closing date of the ITB, please see the updated changes on IPRO.    3. Where the ITB states “Appendix E – Required Bid Submission Items Checklist”, those instances  are changed to read “Required Bid Submission Items Checklist”.    There are no other changes. If you have already submitted your Bid and this amendment will alter your  Bid, please contact the Division of Purchasing.    Thank you for your interest in supplying the needs of the state of Idaho.    Sincerely,    Digitally signed by Kimberly  Kimberly Guevara Guevara  Date: 2020.03.20 14:53:15 ‐06'00'  Kimberly Guevara  Buyer      Please acknowledge receipt of this amendment by completing the spaces below, and please return this  acknowledgement with your Bid.    ACKNOWLEDGEMENT OF AMENDMENT      Recoverable Signature X Angela Reed-Grasmick Angela Reed-Grasmick President Signed by: 027408c3-8830-418e-9b85-a61bbf91d5bf                     4‐5‐20          Signature  Date      Angela Reed‐Grasmick            Grasmick Produce Co, Inc.   Printed Name  Company Name      Page 1 of 1 On the bid, the stated weight for green leaf, iceberg and red leaf lettuce vary from the pack sizes Grasmick carries. The differences are as follows:     Bid Pack  GP Pack  Green Leaf  20lb.  24ct.  Iceberg  50lb.  24ct.  Red Leaf  20lb.  24ct.    The size and mass of each of these products vary from time to time throughout the year, so to converting count to weight is not possible. The pricing stated in Grasmick Produce’s bid is based on count per case, not by weight. (as set forth in the above table)     For the January portion of the bid for the stated unit of measure for petite bananas is a 50lb  case.  Grasmick only carries a 40lb/150ct case.  Please see below for our math conversion:  $13.93 per shippers stated 40lb pack size  /40lb  $.348 per pound  X 50lb  $17.40 per 50lb  For the May portion of the bid for the stated unit of measure for petite bananas is a 50 lb case.   Grasmick only carries a 40lb/150ct case.  Please see below for out math conversion:  $12.68  /40lb  $.317 per pound  X 50lb  $15.85 per 50lb  For the September portion of the bid for the stated unit of measure for petite bananas is a 50lb  case.  Grasmick only carries a 40lb/150ct case.  Please see below for our math conversion:  $12.68  /40lb  $.317 per pound  X50lb  $15.85 per 50lb     NAMPA SCHOOL DISTRICT January 16, 2020 To Whom It May Concern: I am writing to support the services of Grasmick Produce. The Nampa School District has been a beneficiary of their service and products for many years and can attest to their service capabilities. I have received quality products and delivery to our 24 food service facilities on a weekly basis. Grasmick Produce, under the direction of Chris Gaskell, has provided Nampa School District with notable customer service, knowledge, and is quick to resolve concerns. I am satisfied with their services at this time. Any follow-up questions are encouraged. Sincerely, Mi chelle Eggers Nutrition Services Supe1-vi so r/Co rnp licJ11ce, Nampa School Dis1xict 11131 January 15, 2020  To whom it may concern:      I am writing you this letter to recommend the products and services of Grasmick Produce.  Grasmick have been our supplier for the past several years for our School Nutrition Program. We have  48 schools that require weekly delivery service with most schools receiving orders twice per week.  Chris Gaskell and his team provide West Ada excellent customer service, attention to detail and is quick  to resolve any issues that may arise.  I am happy to recommend Grasmick Produce. If you have any questions, please feel free to contact me.    Sincerely,  Jessica Hild, SNS  Supervisor – School Nutrition Services  West Ada School District  208‐350‐5109 – Office  Hild.jessica@westada.org ‐ email  Event Summary - 2019 Fresh Produce ITB Invitation to Bid Number ITB20200308 StateofIdaho Currency US Dollar Under Evaluation Work Group Idaho Division of Purchasing 4/16/2020 Exported by Jason Urquhart Payment Terms 0% 0, Net 30 Type Organization Event Status Exported on Custom Data Sourcing Additional Information Bid and Evaluation Respond by Proxy Allow Use Panel Questionnaire No Sealed Bid Yes Auto Score No Cost Analysis No Alternate Items No Confidential Pricing No Visibility and Communication Visible to Public Yes Enter a short description for this public event 2019 Fresh Produce ITB NIGP Codes NIGP Code Description 390-28 Fruits, Fresh 019-90 Vegetables Event Dates Time Zone MDT/MST - Mountain Standard Time (US/Mountain) Released - Open 12/20/2019 4:00 PM MST Close 4/6/2020 5:00 PM MDT Sealed Until 4/7/2020 10:30 AM Show Sealed Bid Open Date to Supplier Q&A Close 4/6/2020 5:00 PM MDT Event Users Jason Urquhart jason.urquhart@adm.idaho.gov Phone +1 208-332-1608 mailto:Kimberly.Guevara@adm.idaho.gov mailto:Kimberly.Guevara@adm.idaho.gov mailto:Kimberly.Guevara@adm.idaho.gov mailto:jason.urquhart@adm.idaho.gov mailto:Kimberly.Guevara@adm.idaho.gov mailto:jason.urquhart@adm.idaho.gov mailto:jason.urquhart@adm.idaho.gov mailto:jon.pope@cio.idaho.gov mailto:joseph.nelson@adm.idaho.gov mailto:jon.pope@cio.idaho.gov mailto:joseph.nelson@adm.idaho.gov mailto:Karen.Butler@adm.idaho.gov mailto:Kaylee.Starman@adm.idaho.gov See administrative information within buyer attachments. Description Prerequisites Required to Enter Bid 1 Instructions To Supplier : Download the Required Bid Submission Items Checklist. This section tells you what this Sourcing Event requires in order to be accepted. Upload into Supplier Attachments as part of your bid. Prerequisite Content: Required Bid Submission Items Checklist 2019 Fresh Produce Req Bid Sub Items Cklist.doc ../Attachments/PrereqAttachments/2019 Fresh Produce Req Bid Sub Items Cklist.doc Certification I certify that I have read and agree to the terms above. Supplier Must Also Upload a File: Yes 2 Instructions To Supplier : Please review and confirm your agreement to the Terms and Conditions for the ITB. Certification I certify that I have read and agree to the terms above. Supplier Must Also Upload a File: No Prerequisite Content: The current versions of the State of Idaho Standard Contract Terms and Conditions and Solicitation Instructions to Vendors are incorporated by reference into this solicitation, and any resulting contract, as if set forth herein in their entirety. Both documents can be downloaded at https://purchasing.idaho.gov/terms_and_conditions.html; or copies obtained by contacting the Division of Purchasing at 208.327.7465 or purchasing@adm.idaho.gov. Failure by any submitting vendor to obtain a copy of these documents shall in no way constitute or be deemed a waiver by the State of any term, condition or requirement contained in the referenced documents; and no liability will be assumed by the Division of Purchasing for a submitting vendor's failure to consider the State of Idaho Standard Contract Terms and Conditions and Solicitation Instructions to Vendors in preparing its response to the solicitation. https://purchasing.idaho.gov/wp-content/uploads/Terms_Conditions/Standard%20Terms%20and%20Conditions%20Jan%202017.pdf https://purchasing.idaho.gov/wp-content/uploads/Terms_Conditions/solicitation_instructions%20Jan%202017.pdf https://purchasing.idaho.gov/wp-content/uploads/Terms_Conditions/solicitation_instructions%20Jan%202017.pdf https://purchasing.idaho.gov/information-for-vendors/ mailto:purchasing@adm.idaho.gov 3 Instructions To Supplier : Please review and confirm your agreement to the FOB Destination Description. Certification I certify that I have read and agree to the terms above. Supplier Must Also Upload a File: No Prerequisite Content: Your Bid/Offer must be fully burdened, FOB Destination to the specified delivery location, unless provided otherwise in the solicitation documents. 4 Instructions To Supplier : Please review and agree to the Insurance Requirements for this ITB. Prerequisite Content: Insurance Requirements 2019 Fresh Produce Insurance.doc ../Attachments/PrereqAttachments/2019 Fresh Produce Insurance.doc Certification I certify that I have read and agree to the terms above. Supplier Must Also Upload a File: No 5 Instructions To Supplier : Please review and confirm your agreement to the Proposal Discussions. Certification I certify that I have read and agree to the terms above. Supplier Must Also Upload a File: No Prerequisite Content: Discussions with individual offerors (including the utilization of one or more rounds of Best And Final Offers (BAFO) and/or Negotiations) may be conducted in accordance with IDAPA 38.05.01.083 and .084, as determined by the state to be in its best interest. NOTE: Offerors should submit their best proposals initially as there is no guarantee that the State will conduct any discussions. 6 Instructions To Supplier : Download and fill out the Cover Form in it's entirety. Upload Cover Form when completed to the Supplier Attachments section of this Sourcing Event. Prerequisite Content: COVER FORM 2019 Fresh Produce Coverform.docx ../Attachments/PrereqAttachments/2019 Fresh Produce Cover form.docx Certification I certify that I have read and agree to the terms above. Supplier Must Also Upload a File: Yes 7 Instructions To Supplier : Please download fill out and upload the signature page. Prerequisite Content: Mandatory Signature Page Signature-Page-ITB-RFP.pdf ../Attachments/PrereqAttachments/Signature-Page-ITB-RFP.pdf Certification I certify that I have read and agree to the terms above. Supplier Must Also Upload a File: Yes 8 Instructions To Supplier : Please download and acknowledge receipt of the attached Special Terms and Conditions. Prerequisite Content: Special Terms and Conditions 2019 Fresh Produce Spec Ts and Cs.doc ../Attachments/PrereqAttachments/2019 Fresh Produce Spec Ts and Cs.doc Certification I certify that I have read and agree to the terms above. Supplier Must Also Upload a File: No 9 Instructions To Supplier : Please download and acknowledge receipt of the attached Requirements. Prerequisite Content: Requirements 2019 Fresh Produce Requirements.doc ../Attachments/PrereqAttachments/2019 Fresh Produce Requirements.doc Certification I certify that I have read and agree to the terms above. Supplier Must Also Upload a File: No 10 Instructions To Supplier : Please download and acknowledge receipt of the attached Appendices. Prerequisite Content: Appendices 2019 Fresh Produce Appendices.doc ../Attachments/PrereqAttachments/2019 Fresh Produce Appendices.doc Certification I certify that I have read and agree to the terms above. Supplier Must Also Upload a File: No 11 Instructions To Supplier : Please download and acknowledge receipt of the Administrative Information document. Prerequisite Content: Administrative Information 2019 Fresh Produce Administrative Information.doc ../Attachments/PrereqAttachments/2019 Fresh Produce Administrative Information.doc Certification I certify that I have read and agree to the terms above. Supplier Must Also Upload a File: No 12 Instructions To Supplier : Please download the attached Amendment 1, complete and sign, and upload completed form under Supplier Attachments. Prerequisite Content: Amendment 1 ITB20200308 Amend One.docx ../Attachments/PrereqAttachments/ITB20200308 Amend One.docx Certification I certify that I have read and agree to the terms above. Supplier Must Also Upload a File: No 13 Instructions To Supplier : Please download the attached Amendment 2, complete and sign, and upload completed form under Supplier Attachments. Prerequisite Content: Amendment 2 ITB20200308 Amendment Two.docx ../Attachments/PrereqAttachments/ITB20200308 Amendment Two.docx Certification I certify that I have read and agree to the terms above. Supplier Must Also Upload a File: No 14 Instructions To Supplier : Please download the attached Amendment 3, complete and sign, and upload completed form under Supplier Attachments. Prerequisite Content: Amendment 3 ITB20200308+Amendment+Three.pdf ../Attachments/PrereqAttachments/ITB20200308+Amendment+Three.pdf Certification I certify that I have read and agree to the terms above. Supplier Must Also Upload a File: No 15 Instructions To Supplier : Please download the attached Amendment 4, complete and sign, and upload completed form under Supplier Attachments. Prerequisite Content: Amendment 4 ITB20200308 Amendment Four.pdf ../Attachments/PrereqAttachments/ITB20200308 Amendment Four.pdf Certification I certify that I have read and agree to the terms above. Supplier Must Also Upload a File: No Buyer Attachments Attachment 1 - Bidder Questions Attachment 1.doc ../Attachments/Attachment 1.doc Attachment 2 - Pre-Bid Telephone Conference Registration FormAttachment 2.doc ../Attachments/Attachment 2.doc Questions Supplier Response Is Required Page 1 Group 1 1.1 Please download and complete the attached bid schedule and upload a finalized version within this question. File Upload Bid Schedule - 02 - ../Attachments/QuestionAttachments/2019 Fresh Produce Bid Schedule_02.xls Product Line Items Group P1 # Item Name, NIGP Code, Description Qty. UOM Target Price Allow Alternates Requested Delivery P1.1 Grand Total, Fresh Produce 1 YR - Year - - 390-28 - Fruits, Fresh / Please insert the value from the Grand Total, Fresh Produce line in the Bid Schedule attachment here. Service Line Items There are no Items added to this event. Price Components There are no Price Components added to this event. Suppliers Clyde Armory INC (Clyde Armory INC) Progress Intention Not Declared Robert Ford lesales@clydearmory.com StreamGlobal Solutions lLLC (StreamGlobal Solutions LLC) Progress No Bid Harry Jeffries harry.jeffries@streamgloballlc.com Buona Fortuna Foods LLC Progress Event Not Viewed Mrs.Siana Poretti siana@calhealthyharvest.com C&B OPERATIONS LLC Progress Event Not Viewed SHAYNE HANSENS hansens@deerequipment.com TIM SCHULZ schulzt@deerequipment.com BS & R Equipment (BS&R Design & Supplies) Progress No Bid Tim Carroll sales@bsrequipment.com Bonneville L.R. Co LLC (Bonneville Services) Progress Event Not Viewed Todd Lloyd Todd@bonnevilleservices.com WASATCH IT SOLUTIONS, L.L.C. Progress Intention Not Declared Hamid Tayeb htayeb@wasatchitsolution.com Bids Supply Progress Event Not Viewed Sandy Deutsch info@bidssupply.com Mindy Peper- Sole Proprietor Progress Intention Not Declared Mindy Peper MINDYPEPER@hotmail.com LANGRAND AND COMPANY LLC (Langrand) Progress Intention Not Declared Diane Tucker diane@thinklangrand.com mailto:lesales@clydearmory.com mailto:lesales@clydearmory.com mailto:lesales@clydearmory.com mailto:lesales@clydearmory.com mailto:harry.jeffries@streamgloballlc.com mailto:harry.jeffries@streamgloballlc.com mailto:harry.jeffries@streamgloballlc.com mailto:harry.jeffries@streamgloballlc.com mailto:siana@calhealthyharvest.com mailto:siana@calhealthyharvest.com mailto:siana@calhealthyharvest.com mailto:siana@calhealthyharvest.com mailto:hansens@deerequipment.com mailto:schulzt@deerequipment.com mailto:hansens@deerequipment.com mailto:schulzt@deerequipment.com mailto:hansens@deerequipment.com mailto:hansens@deerequipment.com mailto:schulzt@deerequipment.com mailto:schulzt@deerequipment.com mailto:sales@bsrequipment.com mailto:sales@bsrequipment.com mailto:sales@bsrequipment.com mailto:sales@bsrequipment.com mailto:Todd@bonnevilleservices.com mailto:Todd@bonnevilleservices.com mailto:Todd@bonnevilleservices.com mailto:Todd@bonnevilleservices.com mailto:htayeb@wasatchitsolution.com mailto:htayeb@wasatchitsolution.com mailto:htayeb@wasatchitsolution.com mailto:htayeb@wasatchitsolution.com mailto:info@bidssupply.com mailto:info@bidssupply.com mailto:info@bidssupply.com mailto:info@bidssupply.com mailto:MINDYPEPER@hotmail.com mailto:MINDYPEPER@hotmail.com mailto:MINDYPEPER@hotmail.com mailto:MINDYPEPER@hotmail.com mailto:diane@thinklangrand.com mailto:diane@thinklangrand.com mailto:diane@thinklangrand.com mailto:diane@thinklangrand.com Inland Fresh Progress Response In Progress Sandy James SANDYJAMES@LIVE.COM IPRO Supplier Progress Intention Not Declared Karen's Test Supplier ipro@adm.idaho.gov Simco Foods Progress Event Not Viewed Joice Tan joice@simco.us David Sims bid@simco.us Food Services of America Progress Response In Progress Sandy Pickrel sandy_pickrel@fsafood.com Food Services of America Progress Event Not Viewed Joe Lorcher joe_lorcher@fsafood.com Vickie Carpenter Vickie_Carpenter@fsafood.com Carmen Steele carmen_steele@fsafood.com Top 3 AF (Top 3 AF) Progress Intention Not Declared forq benedict idahoprocurement@hotmail.com Argo Company, Inc. Progress Event Not Viewed Brent Trappen brent@argocompany.com FREEDOM ELECTRICAL AND AGRICULTURAL Progress Event Not Viewed Steve Jeffers sjeffers@featengineering.com Bob Barker Company Inc. Progress Event Not Viewed Irene Watson bidnotices@bobbarker.com R & D MARKETING Progress Event Not Viewed JOHN MORRIS RDMARKETING@YAHOO.COM mailto:SANDYJAMES@LIVE.COM mailto:SANDYJAMES@LIVE.COM mailto:SANDYJAMES@LIVE.COM mailto:SANDYJAMES@LIVE.COM mailto:ipro@adm.idaho.gov mailto:ipro@adm.idaho.gov mailto:ipro@adm.idaho.gov mailto:ipro@adm.idaho.gov mailto:joice@simco.us mailto:bid@simco.us mailto:joice@simco.us mailto:bid@simco.us mailto:joice@simco.us mailto:joice@simco.us mailto:bid@simco.us mailto:bid@simco.us mailto:sandy_pickrel@fsafood.com mailto:sandy_pickrel@fsafood.com mailto:sandy_pickrel@fsafood.com mailto:sandy_pickrel@fsafood.com mailto:joe_lorcher@fsafood.com mailto:Vickie_Carpenter@fsafood.com mailto:carmen_steele@fsafood.com mailto:joe_lorcher@fsafood.com mailto:Vickie_Carpenter@fsafood.com mailto:joe_lorcher@fsafood.com mailto:joe_lorcher@fsafood.com mailto:Vickie_Carpenter@fsafood.com mailto:Vickie_Carpenter@fsafood.com mailto:carmen_steele@fsafood.com mailto:carmen_steele@fsafood.com mailto:carmen_steele@fsafood.com mailto:idahoprocurement@hotmail.com mailto:idahoprocurement@hotmail.com mailto:idahoprocurement@hotmail.com mailto:idahoprocurement@hotmail.com mailto:brent@argocompany.com mailto:brent@argocompany.com mailto:brent@argocompany.com mailto:brent@argocompany.com mailto:sjeffers@featengineering.com mailto:sjeffers@featengineering.com mailto:sjeffers@featengineering.com mailto:sjeffers@featengineering.com mailto:bidnotices@bobbarker.com mailto:bidnotices@bobbarker.com mailto:bidnotices@bobbarker.com mailto:bidnotices@bobbarker.com mailto:RDMARKETING@YAHOO.COM mailto:RDMARKETING@YAHOO.COM mailto:RDMARKETING@YAHOO.COM mailto:RDMARKETING@YAHOO.COM Vistar Progress Event Not Viewed Mr.Sean Mahoney bids@jennyservice.co Sean Mahoney smahoney@pfgc.com Sysco Idaho Inc. (Sysco Idaho) Progress Response In Progress Derek Sauerwein sauerwein.derek@idaho.sysco.com Energy Management Corporation (Energy Management Corporation) Progress Intention Not Declared Bidspec Team bidspec@emcsolutions.com CHARM-TEX Progress Event Not Viewed STAN Danzger stan@charm-tex.com atlantic beverage company Progress Event Not Viewed Mr.elliot braun elliot.braun@atlanticbeverageco.com UNITED BEHAVIORAL HEALTH Progress Intention Not Declared Sara Bartles sara.bartles@optum.com Shamrock Foods Co. (Shamrock Foods Company) Progress Response In Progress Kendra Hauber Kendra_hauber@shamrockfoods.com Heidi Allison heidi_allison@shamrockfoods.com Agnew::Beck Consulting Progress Intention Not Declared Aaron Mondada aaron@agnewbeck.com Big K BBQ LLC (Big K BBQ LLC) Progress Intend To Bid stephen kubinski sales@bigkbbqidaho.com North America Procurement Council, Inc. PBC Progress Intention Not Declared Lyra de Asis lyra@napc.me mailto:bids@jennyservice.co mailto:smahoney@pfgc.com mailto:bids@jennyservice.co mailto:smahoney@pfgc.com mailto:bids@jennyservice.co mailto:bids@jennyservice.co mailto:smahoney@pfgc.com mailto:smahoney@pfgc.com mailto:sauerwein.derek@idaho.sysco.com mailto:sauerwein.derek@idaho.sysco.com mailto:sauerwein.derek@idaho.sysco.com mailto:sauerwein.derek@idaho.sysco.com mailto:bidspec@emcsolutions.com mailto:bidspec@emcsolutions.com mailto:bidspec@emcsolutions.com mailto:bidspec@emcsolutions.com mailto:stan@charm-tex.com mailto:stan@charm-tex.com mailto:stan@charm-tex.com mailto:stan@charm-tex.com mailto:elliot.braun@atlanticbeverageco.com mailto:elliot.braun@atlanticbeverageco.com mailto:elliot.braun@atlanticbeverageco.com mailto:elliot.braun@atlanticbeverageco.com mailto:sara.bartles@optum.com mailto:sara.bartles@optum.com mailto:sara.bartles@optum.com mailto:sara.bartles@optum.com mailto:Kendra_hauber@shamrockfoods.com mailto:heidi_allison@shamrockfoods.com mailto:Kendra_hauber@shamrockfoods.com mailto:heidi_allison@shamrockfoods.com mailto:Kendra_hauber@shamrockfoods.com mailto:Kendra_hauber@shamrockfoods.com mailto:heidi_allison@shamrockfoods.com mailto:heidi_allison@shamrockfoods.com mailto:aaron@agnewbeck.com mailto:aaron@agnewbeck.com mailto:aaron@agnewbeck.com mailto:aaron@agnewbeck.com mailto:sales@bigkbbqidaho.com mailto:sales@bigkbbqidaho.com mailto:sales@bigkbbqidaho.com mailto:sales@bigkbbqidaho.com mailto:lyra@napc.me mailto:lyra@napc.me mailto:lyra@napc.me mailto:lyra@napc.me WEST COAST APPLE SALES, INC. Progress Response In Progress Ian Sterk ian@wcapples.com Alpine Asphalt Maintenance LLC Progress Intention Not Declared Nathan Schertel alpineasphaltmaintenance@gmail.com Resource Planning Unlimited, Inc Progress Event Not Viewed Randy Gilmore rgilmore@turbonet.com Red Shoe Solutions LLC (Red Shoe Solutions LLC) Progress No Bid Patricia Morgan patty@redshoesolutions.com Accurate Superior Scale Company Progress Event Not Viewed Mr.Mike Hebenstreit mrhebenstreit@acscale.com GRASMICK PRODUCE CO. INC. Progress Submitted Total Bid 940,643.83 Mrs.Angela Reed angela@grasmickproduce.com RJE INVESTMENTS, LLC Progress Event Not Viewed Mr.Reiner Eisen RJEINVT@MSN.COM Triple B Corporation (Charlie's Produce) Progress Submitted Total Bid 1,043,469.83 Mike Grasmick mikeg@charliesproduce.com RDO Equipment Company Progress Event Not Viewed Jason Hintermeister jhintermeister@rdoequipment.com Iris Info Pvt Ltd Progress Intention Not Declared John Wick m6rul@wimsg.com mailto:ian@wcapples.com mailto:ian@wcapples.com mailto:ian@wcapples.com mailto:ian@wcapples.com mailto:alpineasphaltmaintenance@gmail.com mailto:alpineasphaltmaintenance@gmail.com mailto:alpineasphaltmaintenance@gmail.com mailto:alpineasphaltmaintenance@gmail.com mailto:rgilmore@turbonet.com mailto:rgilmore@turbonet.com mailto:rgilmore@turbonet.com mailto:rgilmore@turbonet.com mailto:patty@redshoesolutions.com mailto:patty@redshoesolutions.com mailto:patty@redshoesolutions.com mailto:patty@redshoesolutions.com mailto:mrhebenstreit@acscale.com mailto:mrhebenstreit@acscale.com mailto:mrhebenstreit@acscale.com mailto:mrhebenstreit@acscale.com mailto:angela@grasmickproduce.com mailto:angela@grasmickproduce.com mailto:angela@grasmickproduce.com mailto:angela@grasmickproduce.com mailto:RJEINVT@MSN.COM mailto:RJEINVT@MSN.COM mailto:RJEINVT@MSN.COM mailto:RJEINVT@MSN.COM mailto:mikeg@charliesproduce.com mailto:mikeg@charliesproduce.com mailto:mikeg@charliesproduce.com mailto:mikeg@charliesproduce.com mailto:jhintermeister@rdoequipment.com mailto:jhintermeister@rdoequipment.com mailto:jhintermeister@rdoequipment.com mailto:jhintermeister@rdoequipment.com mailto:m6rul@wimsg.com mailto:m6rul@wimsg.com mailto:m6rul@wimsg.com mailto:m6rul@wimsg.com Jannus, Inc. Progress Response In Progress Diane Demarest ddemarest@jannus.org Fisher Trading Progress Event Not Viewed Zachary Fisher todd@fishertrading.net SYSCO FOOD SERVICES OF IDAHO Progress Submitted Total Bid 1,153,541.33 Melody Morton morton.melody@idaho.sysco.com JNS FOODS LLC Progress Event Not Viewed Mr.Eliot Meiseles bidpricing@jnsfoods.com Moore&More Aesthetics Progress Response In Progress Talibe Moore talibemoore@gmail.com Technocon Transportation Group Inc DBA Office Wagon (Office Wagon) Progress Event Not Viewed Arthur Moroz bidding@officewagon.com Total Quality Logistics (TQL) Progress No Bid Warren Barnett WBarnett@tql.com Boise State University Progress Event Not Viewed Terri Spinazza tspinazz@boisestate.edu Karen Henry osp@boisestate.edu SC Solution Progress Intention Not Declared Conrad Castro solutionstech@solutions-sc.com mailto:ddemarest@jannus.org mailto:ddemarest@jannus.org mailto:ddemarest@jannus.org mailto:ddemarest@jannus.org mailto:todd@fishertrading.net mailto:todd@fishertrading.net mailto:todd@fishertrading.net mailto:todd@fishertrading.net mailto:morton.melody@idaho.sysco.com mailto:morton.melody@idaho.sysco.com mailto:morton.melody@idaho.sysco.com mailto:morton.melody@idaho.sysco.com mailto:bidpricing@jnsfoods.com mailto:bidpricing@jnsfoods.com mailto:bidpricing@jnsfoods.com mailto:bidpricing@jnsfoods.com mailto:talibemoore@gmail.com mailto:talibemoore@gmail.com mailto:talibemoore@gmail.com mailto:talibemoore@gmail.com mailto:bidding@officewagon.com mailto:bidding@officewagon.com mailto:bidding@officewagon.com mailto:bidding@officewagon.com mailto:WBarnett@tql.com mailto:WBarnett@tql.com mailto:WBarnett@tql.com mailto:WBarnett@tql.com mailto:tspinazz@boisestate.edu mailto:osp@boisestate.edu mailto:tspinazz@boisestate.edu mailto:osp@boisestate.edu mailto:tspinazz@boisestate.edu mailto:tspinazz@boisestate.edu mailto:osp@boisestate.edu mailto:osp@boisestate.edu mailto:solutionstech@solutions-sc.com mailto:solutionstech@solutions-sc.com mailto:solutionstech@solutions-sc.com mailto:solutionstech@solutions-sc.com Q&A Board Subject = Bid Submission Public Thread Q: We understand that many people are working from home due to COVID-19 and that signatures might be challenging to get. Question added by: Kim Guevara 3/17/2020 5:22 PM MDT A: We want to remind vendors that electronic signatures are accepted for electronic bid submissions. Answered by: Kim Guevara 3/17/2020 5:21 PM MDT Subject = Freight costs Public Thread Q: Are we to include our freight costs into our fee? Or document it with supplier invoices? Question added by: Kim Guevara 3/5/2020 10:38 AM MST A: Please see the Administrative Information, second paragraph of section 6, Method of Bid Pricing, within the Prerequisites in IPRO. That paragraph identifies in part “The “Unit Price Bid” (see Attachment 3-Bid Schedule) shall be the price as delivered to the Institution and shall be Fully Burdened (and must factor in the Fee Per Our Stated Unit of Measure).” Please also see the Special Terms and Conditions, section 27.3.2, within the Prerequisites in IPRO. Answered by: Kim Guevara 3/5/2020 10:38 AM MST Subject = Bid Schedule Public Thread Q: In the paragraph on the top of second portion of the bid schedule, it states that “any responses of ‘No’ or leaving a cell black will be cause to find the bid to be found nonresponsive.” If we do not carry one of the products on the second portion of the bid schedule, can you please confirm that responding “No” to that item will render the bid non-responsive and thus potentially rejected (e.g. asparagus, cuts and tips). Question added by: Kim Guevara 2/4/2020 10:26 AM MST A: We have deleted that item from the bid schedule. We will upload a new version of the bid schedule Answered by: Kim Guevara 2/5/2020 3:48 PM MST Subject = Bid Schedule Public Thread Q: On the main portion of the bid, there are some weights that seem higher than industry standard and there is no section for the bidder to note what their pack size would be (e.g. 50lb case of 150ct banana, 50lb case of iceberg, 20lb green and red leaf lettuce). Would you like bidders to notate any such perceived differences on the bid submission and then account for any such changes on the FOB cost for the product on the related invoice and on the bid price itself? If you would like us to make any such notations on the bid, can you please specify the details of how that should be noted and carried forward to the bid price. Question added by: Kim Guevara 1/31/2020 9:44 AM MST A: Please see instruction 1.a. on the Bid Schedule. Answered by: Kim Guevara 1/31/2020 9:44 AM MST Subject = Delivery of Fresh Produce: DHW StateHospital South Public Thread Q: What is the delivery frequency for each location by day? Question added by: Kim Guevara 1/31/2020 9:42 AM MST A: Department of Health and Welfare State Hospital South : Two (2) times per week, Tuesdays and Fridays but the vendor and DHW may discuss other arrangements after contract award. Answered by: Kim Guevara 1/31/2020 9:42 AM MST Subject = Delivery of Fresh Produce: DHW StateHospital North Public Thread Q: What is the delivery frequency for each location by day? Question added by: Kim Guevara 1/31/2020 9:40 AM MST A: Department of Health and Welfare State Hospital North : Two (2) times per week, Sunday or Monday and Thursday of each week. The vendor and DHW may discuss other arrangements after contract award. Answered by: Kim Guevara 1/31/2020 9:42 AM MST Subject = Delivery of Fresh Produce: Dep. of Juvenile Correc Public Thread Q: What is the delivery frequency for each location by day? Question added by: Kim Guevara 1/31/2020 9:39 AM MST A: Idaho Department of Juvenile Corrections: Deliveries to Lewiston will be one (1) time per week. Delivery can be any day of the week. Nampa and St. Anthony locations collaborate with a school Co-Op and obtain their discount that way. At this time, the Nampa and St. Anthony locations are not requiring deliveries. Answered by: Kim Guevara 1/31/2020 9:42 AM MST Subject = Delivery of Fresh Produce: Dep. of Corrections Public Thread Q: What is the delivery frequency for each location by day? Question added by: Kim Guevara 1/31/2020 9:33 AM MST A: Idaho Department of Corrections: Delivery will be provided at a minimum of one (1) time per week to all Idaho Department of Correction (IDOC) Institutions. IDOC Institutions with a population of more than five hundred (500) will be provided with delivery two (2) times per week if requested by IDOC administration. Answered by: Kim Guevara 1/31/2020 9:33 AM MST Subject = Delivery of Fresh Produce: Veterans Services Public Thread Q: What is the delivery frequency for each location by day? Question added by: Kim Guevara 1/31/2020 9:32 AM MST A: Veterans Services: Lewiston – Delivery one (1) time per week on Saturday Pocatello – Delivery one (1) time per week on Tuesday Boise – Delivery three (2) times per week Tuesday, Friday, Saturday Post Falls will open in 2021 – Unknown delivery (most likely one (1) time per week) Answered by: Kim Guevara 1/31/2020 9:32 AM MST Subject = Delivery to Veterans Services Public Thread Q: Would service to the Veterans Services 5 days per week apply to all Veterans Service locations or strictly Boise? Question added by: Kim Guevara 1/31/2020 9:13 AM MST A: See the Prerequisites, Requirements. Per section 19.3, Idaho Division of Veterans Services Delivery Requirements, each veterans home requires delivery to be available five (5) days per week. Answered by: Kim Guevara 1/31/2020 9:13 AM MST Subject = Grasmick Produce Bid Questions (GRASMICK PRODUCE) Private Thread Q: See attached file for questions Question added by: Mrs.Angela Reed 1/21/2020 10:31 PM MST Grasmick Produce State Bid Question Submission (1-21-20).pdf - ../Attachments/QABoardAttachments/Grasmick Produce State Bid Question Submission (1-21-20).pdf No Answer Page 1 of 1 December 23, 2019 AMENDMENT 1 TO: All concerned vendors RE: ITB20200308, Invitation to Bid for Fresh Produce for Idaho Institutions for the State of Idaho I. The following are changes made to the referenced Invitation to Bid (ITB). This additional information is added to and is made part of the referenced ITB. 1. Attachment 1 – Bidder Questions has been added to Buyer Attachments. 2. Attachment 2 – Pre-Bid Telephone Conference Registration Form has been added to Buyer Attachments. 3. References to “Appendix E” throughout the ITB are deleted (however, the remainder of each reference to the title, which reads “Required Bid Submission Items Checklist”, remains). 4. The Administrative Information has been updated and moved from Buyer Attachments to Prerequisites. There are no other changes. Thank you for your interest in supplying the needs of the state of Idaho. Sincerely, /s/ Jason R. Urquhart, CPPO, CPPB Lead Purchasing Officer Please acknowledge receipt of this amendment by completing the spaces below, and please return this acknowledgement with your Bid. ACKNOWLEDGEMENT OF AMENDMENT 1 ________________________________ ____________________ Signature Date ________________________________ __________________________________ Printed Name Company Name Page 1 of 1 March 20, 2020 AMENDMENT 4 TO: All concerned vendors RE: ITB20200308, Fresh Produce for Idaho Institutions for the State of Idaho I. The following are changes made to the referenced Invitation to Bid (ITB). This additional information is added to and is made part of the referenced ITB. 1. In an effort to limit the risk of spreading COVID-19 through contact between DOP personnel and vendors/mail carriers/couriers, DOP will not accept manual submissions for this solicitation. Only electronic submissions will be accepted- see Section five (5) of the Administrative Document. This requirement supersedes any information provided in the Solicitation Instructions to Vendors and Signature Page. 2. We have extended the closing date of the ITB, please see the updated changes on IPRO. 3. Where the ITB states “Appendix E – Required Bid Submission Items Checklist”, those instances are changed to read “Required Bid Submission Items Checklist”. There are no other changes. If you have already submitted your Bid and this amendment will alter your Bid, please contact the Division of Purchasing. Thank you for your interest in supplying the needs of the state of Idaho. Sincerely, Kimberly Guevara Buyer Please acknowledge receipt of this amendment by completing the spaces below, and please return this acknowledgement with your Bid. ACKNOWLEDGEMENT OF AMENDMENT ________________________________ ____________________ Signature Date ________________________________ __________________________________ Printed Name Company Name Page 1 of 2 March 10, 2020 AMENDMENT 3 TO: All concerned vendors RE: ITB20200308, Fresh Produce for Idaho Institutions for the State of Idaho I. The following are changes made to the referenced Invitation to Bid (ITB). This additional information is added to and is made part of the referenced ITB. 1. The Q&A Submission Close Date in IPRO, shown as “Same as Close Date” is void. 2. We have extended the closing date of the ITB to March 25, 2020. II. The following are questions, statements, clarifications, and their responses regarding the referenced ITB. This additional information is added to and is made part of the referenced ITB. Questions and Answers can also be found on the Public Q & A Board in IPRO. ITB Section ITB Page Question Response 7 I see where you answered our question. We are still unsure how to document our freight, though, as our supplier invoices do not include freight. Please see the Administrative Information, second paragraph of section 6, Method of Bid Pricing, within the Prerequisites in IPRO. That paragraph identifies in part “The “Unit Price Bid” (see Attachment 3-Bid Schedule) shall be the price as delivered to the Institution and shall be Fully Burdened (and must factor in the Fee Per Our Stated Unit of Measure).” Please also see the Special Terms and Conditions, section 27.3.2, within the Prerequisites in IPRO. There are no other changes. If you have already submitted your Bid and this amendment will alter your Bid, please contact the Division of Purchasing. Page 2 of 2 Thank you for your interest in supplying the needs of the state of Idaho. Sincerely, Kimberly Guevara Buyer Please acknowledge receipt of this amendment by completing the spaces below, and please return this acknowledgement with your Bid. ACKNOWLEDGEMENT OF AMENDMENT 3 ________________________________ ____________________ Signature Date ________________________________ __________________________________ Printed Name Company Name Page 1 of 9 February 25, 2020 AMENDMENT 2 TO: All concerned vendors RE: ITB20200308, Fresh Produce for Idaho Institutions for the State of Idaho I. The following are changes made to the referenced Invitation to Bid (ITB). This additional information is added to and is made part of the referenced ITB. 1. Bid schedule- please see updated bid schedule in the Questions section 1.1 in IPRO. 2. The Q&A Submission Close Date in IPRO, shown as “2/24/2020 10:30:00 AM” is void. II. The following are questions, statements, clarifications, and their responses regarding the referenced ITB. This additional information is added to and is made part of the referenced ITB. Questions and Answers can also be found on the Public Q & A Board in IPRO.   ITB  Section  ITB  Page  Question  Response  1      Would service to the Veterans Services  5 days per week apply to all Veterans  Service  locations or strictly Boise?  See the Prerequisites,  Requirements.  Per section  19.3, Idaho Division of  Veterans Services Delivery  Requirements, each veterans  home requires delivery to be  available five (5) days per  week.  2  11  Purchase  and  Delivery of  Fresh  Produce  1  What is the delivery frequency for each  location by day?  Veterans Services:  Lewiston – Delivery one (1)  time per week on Saturday  Pocatello – Delivery one (1)  time per week on Tuesday  Boise – Delivery three (2) times  per week Tuesday, Friday,  Saturday   Post Falls will open in 2021 –  Unknown delivery (most likely  one (1) time per week)    Idaho Department of  Corrections: Delivery will be  provided at a minimum of one  (1) time per week to all Idaho  Department of Correction  (IDOC) Institutions.  IDOC  Institutions with a population  of more than five hundred  (500) will be provided with  Page 2 of 9   ITB  Section  ITB  Page  Question  Response  delivery two (2) times per  week if requested by IDOC  administration.    Idaho Department of Juvenile  Corrections “Deliveries to  Lewiston will be one (1) time  per week. Delivery can be any  day of the week. Nampa and  St. Anthony locations  collaborate with a school Co‐ Op and obtain their discount  that way. At this time, the  Nampa and St. Anthony  locations are not requiring  deliveries.     Department of Health and  Welfare State Hospital North    Two (2) times per week,  Sunday or Monday and  Thursday of each week. The  vendor and DHW may discuss  other arrangements after  contract award.      Department of Health and  Welfare State Hospital South   Two (2) times per week,  Tuesdays and Fridays but the  vendor and DHW may discuss  other arrangements after  contract award.  3  Attachmen t 3 – Bid  Schedule  2  Bidder must also complete the Freight  Charge and Fee cells for all items below  with dollar amounts.  There are no Freight Charge cells, how  do we account for freight in the bid  schedule?  We have modified the bid  schedule and uploaded a new  version of it.  4  Attachmen t 3 – Bid  Schedule    On the main portion of the bid there  are some weights that seem higher than  industry  standard and there is no section for the  bidder to note what their pack size  would be (e.g. 50lb  case of 150ct banana, 50lb case of  iceberg, 20lb green and red leaf  lettuce). Would you like  Please see instruction 1.a. on  the Bid Schedule.  Page 3 of 9   ITB  Section  ITB  Page  Question  Response  bidders to notate any such perceived  differences on the bid submission and  then account for  any such changes on the FOB cost for  the product on the related invoice and  on the bid price  itself? If you would like us to make any  such notations on the bid, can you  please specify the  details of how that should be noted and  carried forward to the bid price.  5  Attachmen t 3 – Bid  Schedule    On the second portion of the bid  schedule the asparagus 4‐1lb has a note  stating “fresh  in season (spring)”. Would the same  note be applicable to the asparagus,  cuts & tips item?  Asparagus, cuts and tips have  been deleted off of the bid  schedule.     6  Attachmen t 3 – Bid  Schedule    In the paragraph on the top of second  portion of the bid schedule, it states  that “any  responses of ‘No’ or leaving a cell black  will be cause to find the bid to be found  nonresponsive.”  If we do not carry one of the products  on the second portion of the bid  schedule,  can you please confirm that responding  “No” to that item will render the bid  non‐responsive and  thus potentially rejected (e.g.  asparagus, cuts and tips).  Asparagus, cuts and tips have  been deleted off of the bid  schedule.    There are no other changes. If you have already submitted your Bid and this amendment will alter your Bid, please contact the Division of Purchasing. A copy of the pre-bid conference call slides is attached. Thank you for your interest in supplying the needs of the state of Idaho. Sincerely, Kimberly Guevara Buyer Page 4 of 9 Please acknowledge receipt of this amendment by completing the spaces below, and please return this acknowledgement with your Bid. ACKNOWLEDGEMENT OF AMENDMENT 2 ________________________________ ____________________ Signature Date ________________________________ __________________________________ Printed Name Company Name Page 5 of 9 Page 6 of 9 Page 7 of 9 Page 8 of 9 Page 9 of 9 Invitation to Bid for Fresh Produce      Table of Contents ITB Administrative Information ................................................................................................................ 2  1  PURPOSE ........................................................................................................................................ 3  2  GENERAL INFORMATION, SOLICITATION INSTRUCTIONS AND STANDARD TERMS AND CONDITIONS ......................................................................................................................................... 3  3  PRE-BID TELEPHONE CONFERENCE .......................................................................................... 3  4  INQUIRIES ....................................................................................................................................... 3  5  SUBMISSION REQUIREMENTS ..................................................................................................... 4  6  METHOD OF BID PRICING ............................................................................................................. 5  7  REFERENCES ................................................................................................................................. 5  8  RESPONSIBILITY ............................................................................................................................ 6  9  EVALUATION .................................................................................................................................. 6  10  AWARD ............................................................................................................................................ 7  ITB – Fresh Produce for Idaho Institutions Page 2 ITB Administrative Information  ITB Title:  Fresh Produce for Idaho Institutions  ITB Project Description:  The state of Idaho (the “State”) requires fresh  produce to be delivered to Institutions,  statewide.  ITB Lead:      Kimberly Guevara, Buyer  Idaho Division of Purchasing  kimberly.guevara@adm.idaho.gov  Phone: 208‐332‐1603  Fax: 208‐327‐7320  Submit electronically via IPRO:  Electronic Submission  http://purchasing.idaho.gov     Pre‐Bid Telephone Conference:    Call‐In Information:  Thursday, January 16, 2020, 9 a.m. Mountain  Time    Will be provided to party interested in  attending after the ITB Lead receives a  completed Attachment 2‐Pre‐B