RFB 04-02-2019 – Pest Control Management Services

Each Bid must be submitted using this document and certification by an appropriate official of the Offeror’s firm must be complete and fully executed when submitted. If the Bid is not properly signed, it will be considered non-responsive. Amphitheater Public Schools reserves the right to cancel the solicitation or increase, decrease or eliminate any item of this solicitation prior to the award or the issuing of a purchase order to the Contractor. The District also reserves the right to reject any, any part of, or all bids for any reason whatsoever, or to waive any irregularities or informalities in the bids. Evaluation of bids will be determined by price comparison of bids received by appropriate officials of Amphitheater Public Schools in accordance with the laws, codes, and policies that govern Public School Procurement in Arizona. Amphitheater Public Schools reserves the right to award to multiple Contractors if deemed in the best interests of the District. If the District awards

to multiple Contractors, the award will be based on type of pest control service per Arizona Administrative Code R7-2-1024-B1d. Amphitheater Public Schools reserves the right to accept partial bids if in the best interests of the District. OFFEROR CERTIFICATION By submission of this bid, the Offeror certifies that: The Offeror has not paid nor agreed to pay any person, other than a bona fide employee, a fee or brokerage resulting from the award of this contract. The prices in this bid have been arrived at independently without consultation, communication, or agreement, for the purpose of restricting competition as to any matter relating to such prices with any other Offeror. If awarded a contract, the Offeror agrees not to discriminate against any employee or applicant for employment on the basis of race, religion, color, sex, disability, age or national origin. An Offeror may recall their bid before and up to the time for the bid opening. However, no Offeror may withdraw their bid for a period of 60 days after the date set for the opening of the bids. Any failure by the Offeror to acquaint themselves with all the available information shall not relieve them from any responsibility for performance of their bid under the awarded contract. Page 5 RFB 04-02-2019 Pest Control Management PUBLIC INFORMATION After contract award, the bids shall be open for public inspection except to the extent the offeror designates, and the District concurs, that trade secrets or other proprietary data remain confidential. If the offeror designates a portion of its proposal as confidential, it shall isolate and identify in writing the confidential portion(s) at the time of submission. Written notice of the contract award may be made to all firms/persons submitting bids. ADDITIONAL PRODUCTS/SERVICES The District reserves the right to add related products or services to the contract at any time during the contract period. The District will contact the successful Contractor for prices prior to adding any products or services and may at the District’s sole option, accept the bid prices or purchase elsewhere those products or services concerned. AWARD OF CONTRACT AND RENEWAL OPTIONS The awarded contract will be for fiscal year 2019-2020 beginning on July 1, 2019 and ending June 30, 2020 with the option to renew for up to four (4) additional one (1) year fiscal year periods. No contract exists on the part of the District until a written purchase order is issued. Issuance of a purchase order will be considered sufficient notice of acceptance of offer. (NOTE: Funds may not presently be available for performance under the awarded contract beyond the current fiscal year. No legal liability on the part of the District for any payment may arise under the awarded contract beyond the current fiscal year until funds are made available for performance of the awarded contract. The District will make reasonable efforts to secure such funds.) PRICE ADJUSTMENT The District may review a fully documented request for a price increase only after the contract has been in effect for the initial base year of the contract. A price increase adjustment shall only be considered at the time of a contract extension and shall be a factor in the extension review process. The Contractor shall submit a request for a price increase at least thirty (30) days prior to the contract extension. The Contractor may offer the District a price reduction at any time during the contract period. The price increase adjustment, if approved, will be effective upon the date of the contract extension. Price reductions will become effective upon acceptance by the District. ORDER OF PRECEDENCE FOR CONFLICTING DOCUMENTS In the event that there are inconsistencies between documents, following is the order of precedence (superior to subordinate) that shall be applied to resolve inconsisten