Accessibility Checker

27 March 2024 Accessibility Checker The Montana University System is seeking a solution for an accessibility checker/tool that integrates with Instructure’s Canvas Learning Management System (LMS). 27 March 2024 Open 3/27/2024 12:00 AM MDT Type Request for Proposal Close 4/25/2024 2:00 PM MDT Number EDU-RFP-2024-04 Currency US Dollar Sealed Until 4/25/2024 2:00 PM MDT Payment Terms 0% 0, Net 30 27 March 2024 Contacts Brian O'Connor boconnor@montana.edu Phone +1 406-994-5016 27 March 2024 Commodity Codes Commodity Code Description 0910 Computing Equipment & Software - Software 0911 Computing Equipment & Software - Software as a Service (SaaS) 27 March 202427 March 202427 March 202427 March 202427 March 202427 March 202427 March 202427 March 202427 March 2024 mailto:boconnor@montana.edu The Montana University System (MUS) is comprised of sixteen public universities and

colleges, enrolling more the 40,000 students each semester. The MUS is governed by a seven-member board of regents appointed by the governor. The Commissioner of Higher Education serves as the chief executive officer and works centrally with system staff in the Office of the Commissioner of Higher Education located in Helena, Montana. The MUS is home to a diverse set of campuses with a wide range of sizes and missions, including ten small two-year colleges, three regional comprehensive universities, one special focus institution, and two flagship doctoral universities. The Montana University System is seeking a solution for an accessibility checker/tool that integrates with Instructure’s Canvas Learning Management System (LMS). We have recently made the decision as a university system to adopt Canvas as our system wide LMS. While the product itself has many features for ensuring compliance with accessibility standards, we are seeking a supplemental tool to automate many tasks associated with scanning content, highlighting deficiencies, and recommending fixes. The MUS is currently comprised of approximately 34,000 student FTE, and while we anticipate most of our campuses will utilize this tool, we want each campus to have the ability to join if they choose. Pricing should be reflective of this desire and a breakdown of current FTE by campus is available at: https://mus.edu/data/dashboards/FTE-enrollments.html Respondents may assume the following timelines for procurement and implementation: • Procurement: March 2024 – April 2024 • Implementation Planning: April 2024 – May 2024 • Implementation: May 2024 – December 2024 Description https://mus.edu/data/dashboards/FTE-enrollments.html Required to View Event Prerequisites Required to Enter Bid 27 March 2024 1. Review and accept the single point of contact information. 2. Review and accept the Schedule of Events. 3. Review and accept the contract term. 4. Review and accept our RFP general information. 5. Review instructions for submitting a proposal. 6. Acceptance of Final Agreement and Resulting Contract. 7. Review and accept the University System's insurance requirements. 8. Review and accept the University System's Mandatory Requirements clause. 9. Review and accept the Presentation/Demonstration/Interview requirement. 10. Review and accept the University System's Financial Stability Requirement. 11. Review and accept the Outstanding or Previous Litigation requirement. 27 March 202427 March 202427 March 202427 March 202427 March 202427 March 202427 March 2024 Buyer Attachments 1. RFP 2024-04 MUS ACCESSIBILITY CHECKER ATTACHMENT 1-BACKGROUND AND CURRENT ENVIRONMENT.docx 2. RFP 2024-01 MUS ACCESSIBILITY CHECKER ATTACHMENT 2–REQUIREMENTS.docx 3. RFP 2024-01 MUS ACCESSIBILITY CHECKER ATTACHMENT 3-OFFEROR QUALIFICATIONS.docx 4. RFP 2024-04 MUS ACCESSIBILITY CHECKER ATTACHMENT 4-COST PROPOSAL.docx 5. RFP 2024-01 MUS ACCESSIBILITY CHECKER ATTACHMENT 5-EVALUATION CRITERIA.docx 6. RFP 2024-04 MUS ACCESSIBILITY CHECKER ATTACHMENT 6-DATA SECURITY TERMS.docx 27 March 202427 March 202427 March 202427 March 202427 March 202427 March 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4NTQ3LTE1OTAyNDkzNzVSRlAgMjAyNC0wNCBNVVMgQUNDRVNTSUJJTElUWSBDSEVDS0VSIEFUVEFDSE1FTlQgMS1CQUNLR1JPVU5EIEFORCBDVVJSRU5UIEVOVklST05NRU5ULmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4NTQ3LTE1OTAyNDk4NzNSRlAgMjAyNC0wMSBNVVMgQUNDRVNTSUJJTElUWSBDSEVDS0VSIEFUVEFDSE1FTlQgMuKAk1JFUVVJUkVNRU5UUy5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4NTQ3LTE1OTAyNTAwNjhSRlAgMjAyNC0wMSBNVVMgQUNDRVNTSUJJTElUWSBDSEVDS0VSIEFUVEFDSE1FTlQgMy1PRkZFUk9SIFFVQUxJRklDQVRJT05TLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4NTQ3LTE1OTAyNTAwMjhSRlAgMjAyNC0wNCBNVVMgQUNDRVNTSUJJTElUWSBDSEVDS0VSIEFUVEFDSE1FTlQgNC1DT1NUIFBST1BPU0FMLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4NTQ3LTE1OTAyNTA1MTRSRlAgMjAyNC0wMSBNVVMgQUNDRVNTSUJJTElUWSBDSEVDS0VSIEFUVEFDSE1FTlQgNS1FVkFMVUFUSU9OIENSSVRFUklBLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4NTQ3LTE1OTAyNTA1NzdSRlAgMjAyNC0wNCAgTVVTIEFDQ0VTU0lCSUxJVFkgQ0hFQ0tFUiBBVFRBQ0hNRU5UIDYtREFUQSBTRUNVUklUWSBURVJNUy5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: General Instructions: 1.1 Provide complete contact information for person who can answer questions regarding your submitted proposal. Include name, phone #, and email address. 1.2 I understand it is my responsibility to check the Public Q&A board before submitting my proposal 1.3 I understand that to ensure my questions will be answered, they should be submitted to the public Q&A board by date listed in the Schedule of Events. Questions may be submitted after this deadline but there is no guarantee that late questions will be answered. 1.4 Please submit a current W-9. 1.5 Please provide contact information for the contract liaison: __________ is Contractor's liaison. (Address): (City, State, ZIP): Telephone: Cell Phone: Email. This person should be the point of contract for the contractor while performing the services of any potential agreement. 1.6 Provide name, title and email address for authorized Contract signatory. 1.7 I understand that any and all costs associated with my product or service must be disclosed in my proposal. Any and all costs not disclosed in my proposal will be deemed non-applicable. I understand the University System is not liable to pay any cost that was not disclosed in my proposal. 1.8 Offeror certifies, by submitting this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction (contract) by any governmental department or agency. Offeror must contact the procurement officer listed prior to submitting a proposal if this statement cannot be certified. 1.9 Offeror understands that RFP response is Public Information. All information received in response to this RFP, including copyrighted material, is deemed public information and will be made available for public viewing and copying after the evaluation is complete and a Notice of Intent to Award has been issued with the following three exceptions: (1) bona fide trade secrets meeting the requirements of the Uniform Trade Secrets Act, Title 30, chapter 14, part 4, MCA, that have been properly marked, separated, and documented; (2) matters involving individual safety as determined by the University System; and (3) other constitutional protections. See section 18-4-304, MCA. Offerors must upload both a signed Trade Secret Affidavit and a redacted copy of their proposal under supplier attachments. Group 2: Requirements/Offeror Qualifications Instructions: 2.1 Offeror has downloaded, reviewed and understands Attachment 1-Background and Current Environment. 2.2 Offeror has downloaded and reviewed Attachment 2-Requirements. Thoroughly address each item in the document as directed and upload it to this question. 2.3 Offeror has downloaded and reviewed Attachment 3-Offeror Qualifications. Thoroughly address each item in the document as directed and upload it to this question. Group 3: Verification of Nondiscrimination Against Firearms Entities/Trade Associations. Instructions: Offeror’s certification is made in compliance with and in reference to HB 356, Ch. 193, Mont. L. 2023 (HB 356) and the terms defined therein. If Offeror determines the provisions of HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination. 3.1 a. Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation. 3.2 the Offeror certifies and affirms Offeror is unable to make both of the certifications in part 1, either now or during the anticipated term of the contract to be awarded as a result of this RFP. Group 4: Executive Order 12-2016 Equal Pay for Montana Women Instructions: 27 March 202427 March 202427 March 202427 March 202427 March 2024 4.1 Equal Pay for Montana Women. Executive Order No. 12-2016 promoting equal pay for Montana women directs the Department of Administration to include incentives in the RFP process for contractors who engage in best practices to promote wage transparency. These best practices include the following: (a) posting salary ranges in employment listings; (b) certifying that the contractor will not ask about wage history in employee interviews; (c) certifying that the contractor will not retaliate or discriminate against employees who discuss or disclose their wages in the workplace. Offeror indicating it will comply with Executive Order No. 12-2016 will receive an additional 5% of the total points available. Offerors who do not comply will not receive the available points. Group 5: Cost Instructions: 5.1 Offeror must download and review Attachment 4-Cost Proposal. Thoroughly address each item in the document as directed and upload it to this question. Group 6: Evaluation Criteria Instructions: 6.1 I understand the RFP will be evaluated based on the scoring criteria as described in Attachment 5-Evaluation Criteria Group 7: Agreement Instructions: 7.1 Offeror is to provide their standard agreement and negotiate in good faith with the University System to arrive at a mutually agreeable contract. Please upload standard agreement as a response to this question. 27 March 202427 March 202427 March 202427 March 202427 March 2024 Product Line Items Product Line Items There are no Items added to this event. 27 March 202427 March 202427 March 202427 March 2024 Service Line Items Service Line Items There are no Items added to this event. 27 March 202427 March 202427 March 2024