Educational Paper Supplies Bid

11 October 2023 Educational Paper Supplies Bid Alpine School District is seeking bids on educational paper supplies to be made available and distributed to schools throughout our district. 11 October 2023 Open 10/11/2023 2:00 PM MDT Type Invitation for Bid No Line Item Close 10/25/2023 2:00 PM MDT Number ASDEP122023DS Currency US Dollar Sealed Until 10/25/2023 2:00 PM MDT 11 October 2023 Contacts Dakota Spencer dakotaspencer@alpinedistrict.org Phone +1 801-610-8086 11 October 2023 Commodity Codes Commodity Code Description 14110 Paper products including business forms and gift wrap and printing and writing paper and security paper 44120 Office supplies including folders and binders and mailing supplies and desk supplies and writing instruments, print services 60120 Arts and crafts equipment and accessories and supplies including canvases and films and boards and paint and mediums and picture framing and drawing

tools and supplies and accessories and studio aids and printmaking supplies 11 October 202311 October 202311 October 202311 October 202311 October 202311 October 202311 October 2023 mailto:dakotaspencer@alpinedistrict.org Issuing Procurement Unit Alpine School District Department of Purchasing Conducting Procurement Unit Alpine School District Warehouse INVITATION FOR BIDS Educational Paper Supplies Bid SOLICITATION #ASDEP122023DS This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence. Purpose of this Solicitation The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: Educational paper supplies for the ASD Warehouse and schools within the school district. It is anticipated that this IFB will result in multiple contract awards. The methodology or formula that will be used to determine the number of contract awards is: Lowest responsible and responsive bidder per line item. Closing date and time The closing date and time for this sourcing event is Wednesday, October 25th, 2023 @ 2:00 PM Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above. Length of the Contract The contract resulting from this IFB will be Three (3) MONTHS Background ASD Warehouse supplies over 120 locations within the school district. These items help stock the Warehouse to provide necessary supplies year round. Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number The Alpine School District Department of Purchasing is the issuing procurement unit and ASD Warehouse is the conducting procurement unit for this IFB (referred to as “the District”). The reference number for this IFB is Solicitation #ASDEP122023DS. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the District relating to this IFB. Additional Information Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the District's Department of Purchasing procurement officer overseeing this IFB. Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders. If an equivalent is submitted the bidder must present sufficient evidence that the "equivalent" brand proposed meets and or exceeds the required specifications of the listed brand in the solicitation. The bidder has the burden to prove equivalence and the bidder will be considered unresponsive if this information is not supplied in detail. The conducting unit has the right to determine if the supplied information is sufficient and if the equivalent will be accepted. Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit. Description Evaluation of Bids Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected. Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids. Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Department of Purchasing prior to the closing date. To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, and Questions.  The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.  The Buyer Attachments Section contains the required Alpine School District Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.  The Questions Section contains the questions that Bidders are required to answer in order to submit a bid. Bidders must review each section of this IFB carefully. Required to View Event Prerequisites Required to Enter Bid 11 October 2023 1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit. 2. All questions must be submitted through SciQuest (U3P) during the Question and Answer period. 3. A Bidder must guarantee its pricing for the period described in this IFB. 4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. A contract that results from this IFB will include the required the applicable Standard Terms and Conditions. If the Standard Terms and Conditions are not attached to this IFB, then contact the purchasing agent assigned to this IFB. 5. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite. 6. Bidders must provide their costs for this IFB as required by this prerequisite. 7. Bids must be submitted electronically, through SciQuest (U3P). 8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired. 9. Bidder acknowledges the requirements to submit a bid through SciQuest (U3P). 11 October 202311 October 202311 October 202311 October 202311 October 2023 Buyer Attachments 1. Changing your Time Zone 2. ASD TERMS AND CONDITIONS.pdf 3. Attachment A Cost Sheet ASDEP122023DS.xlsm 11 October 202311 October 202311 October 202311 October 2023 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTgxNTMxLTU2NjA0NDcyOUNoYW5naW5nIFlvdXIgVGltZSBab25lLnBwdHg%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTgxNTMxLTEzMjAyNTQ1ODFBU0QgVEVSTVMgQU5EIENPTkRJVElPTlMucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTgxNTMxLTE1MDI0NDUwOTBCaWQgI0FTREVQMTIyMDIzRFMueGxzbQ%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: Acceptance of Prerequisites Instructions: 1.1 Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension. 1.2 Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov. 1.3 Does Bidder have an outstanding tax lien in the State of Utah? If yes, Bidder must provide a statement regarding its debarment or suspension. 1.4 Is Bidder an employee of Alpine School District? If yes, then Bidder must submit an external employment form signed by Bidder's manager at Alpine School District. 1.5 In accordance with Utah Statute 63G-27-101, effective May 5, 2021, vendors contracting with the State to provide a good or service, including supplies, information technology, or construction services must certify they are not currently engaged in a boycott of the State of Israel and agrees not to engage in a boycott of the State of Israel for the duration of the contract (if awarded). Offeror is providing this certification in accordance with state law by selecting "Yes" to this question. Group 2: Vendor Information Instructions: 2.1 Please provide your firm's legal company name. 2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.) 2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative. 2.4 Please provide your ordering address and the remit to address. Please clearly identify each address. 2.5 Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A". 2.6 Identify your firm's type of business. Group 3: Vendor's Submission Instructions: 3.1 Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by Alpine School District unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted. Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation. Group 4: Mandatory Requirements Instructions: 4.1 Vendor confirms they can meet and comply with all the Mandatory Requirements attached. 4.2 Upload the completed cost sheet (Attachment A) in Buyer Attachment 4.3 Vendor must provide single point of contact for all orders and questions pertaining to bid orders. Please provide name, email, and phone number 11 October 202311 October 202311 October 2023