Fire Suppression Maintenance BCCX - UPDATED

Event Description ***Update to line item quantities: the quantities were inadvertantly doubled and have been adjusted based upon the start date and length of the contract*** This solicitation and subsequent five (5) year contract is for the provision of maintenance, service and repair of Bledsoe County Correctional Complex's two Victaulic Vortex 1500 Fire Suppression systems. A site visit is encouraged but is up to Respondent discretion¿please contact the solicitation coordinator to coordinate any visit. Please see section 1.3 below for information regarding questions and comments. The Agency will be funding a parts line item for this contract at a value of $5,000 which will be added to the maximum liability upon award of a Contract. Please note that this line will not be biddable Specifications and terms & conditions are attached. Agency Contact: Mike Bentheimer 615-532-1922 Mike.Bentheimer@tn.gov READ THE ENTIRE BID,

including the Event Details, Specifications, and Terms and Conditions and any other attachments. If the Review and bid on this event link included in the e-mail notification does not work, please go to https://sso.edison.tn.gov/psp/paprd/SUPPLIER/SUPP/h/?tab=PAPP_GUEST Log in with your vendor ID and password in order to search bid opportunities. NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357 Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed. Supplier Portal link: https://sso.edison.tn.gov/oaam_server/oamLoginPage.jsp (Maintain supplier information) Central Procurement Office Website: https://www.tn.gov/generalservices/procurement.html The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently. General Questions Question UOM Best Worst Response I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid. IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes Required: Yes Mandatory Response:Yes Event Details Bidder: PUBLIC EVENT DETAILS Submit To: Bledsoe Co CorrectionalComplex Call for Shipping Information United States Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov PeopleSoft Strategic Sourcing Event ID Format Type Page 32918-0000013182 Sell RFx 1 Event Round Version 1 2 Event Name Fire Suppression Maintenance BCCX Start Time Finish Time 02/02/2024 08:00:00 CST 02/16/2024 14:00:00 CST Event Currency: US Dollar Bids allowed in other currency: No Response Comments Question UOM Best Worst Response Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details: (a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency; (b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and (d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default. Required: Yes Mandatory Response:No Response Comments Please list the following information: List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website Required: Yes Mandatory Response:No Event Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Bledsoe Co CorrectionalComplex Call for Shipping Information United States Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov PeopleSoft Strategic Sourcing Event ID Format Type Page 32918-0000013182 Sell RFx 2 Event Round Version 1 2 Event Name Fire Suppression Maintenance BCCX Start Time Finish Time 02/02/2024 08:00:00 CST 02/16/2024 14:00:00 CST Event Currency: US Dollar Bids allowed in other currency: No Response Comments Question UOM Best Worst Response Please complete the attached form, included with the Terms and Conditions document, and attach all pertinent documentation regarding your company's efforts to achieve diversity business participation. This information must be submitted with the bid document and monthly thereafter until a reasonable level of diversity business participation is achieved. Confirm below that you have completed this attached form by choosing, "Yes." Required: Yes Mandatory Response:No Response Comments Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption. Required: Yes Mandatory Response:No Response Comments The respondent shall indicate whether or not they plan to sub-contract: No: The respondent does not anticipate using a sub-contractor at this time and agrees to submit a request to subcontract during the contract period prior to using a subcontractor. Yes: The bidder shall list the subcontractor(s): Attach list of additional subcontractors to the bid, including the following for each subcontractor. List the Sub-Contractor's Name List the Sub-Contractor's Address List the Sub-Contractor's Contact Person List the Sub-Contractor's Phone Number Required: Yes Mandatory Response:No Event Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Bledsoe Co CorrectionalComplex Call for Shipping Information United States Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov PeopleSoft Strategic Sourcing Event ID Format Type Page 32918-0000013182 Sell RFx 3 Event Round Version 1 2 Event Name Fire Suppression Maintenance BCCX Start Time Finish Time 02/02/2024 08:00:00 CST 02/16/2024 14:00:00 CST Event Currency: US Dollar Bids allowed in other currency: No Response Comments Associated Terms: The Contractor shall not assign this Contract or enter into a subcontract for any of the goods or services provided under this Contract without obtaining the prior written approval of the Central Procurement Office. Notwithstanding any use of approved subcontractors, the Contractor shall be the prime contractor and shall be responsible for all work provided. Please confirm that you are trained and authorized to do service and inspection work on Victaulic Vortex Fire Suppression System Yes Required: Yes Mandatory Response:Yes Response Comments Please attach your current, active CMC Mechnical License. Required: Yes Mandatory Response:Yes A file attachment is required to satisfy this question. Your bid will need to be edited online to include attachment responses. Response Comments Event Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Bledsoe Co CorrectionalComplex Call for Shipping Information United States Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov PeopleSoft Strategic Sourcing Event ID Format Type Page 32918-0000013182 Sell RFx 4 Event Round Version 1 2 Event Name Fire Suppression Maintenance BCCX Start Time Finish Time 02/02/2024 08:00:00 CST 02/16/2024 14:00:00 CST Event Currency: US Dollar Bids allowed in other currency: No Line Details Line: 1 Item ID: 1000161616 Line Qty: 9.00 UOM: Each Bid Qty: 9 Required: Yes Reserve Price: No Description: Victaulic Vortex Fire Suppression System - Semi Annual Inspection, Location: Bledsoe County Correctional Complex, 1045 Horsehead Road, Pikeville TN 37367 Question UOM Best Worst Response What is the unit price of this item? Required: Yes Mandatory Response: No Response Comments Line: 2 Item ID: 1000161617 Line Qty: 1.00 UOM: Each Bid Qty: 1 Required: Yes Reserve Price: No Description: Victaulic Vortex Fire Suppression System - 5 Year Inspection, Location: Bledsoe County Correctional Complex, 1045 Horsehead Road, Pikeville TN 37367 Question UOM Best Worst Response What is the unit price of this item? Required: Yes Mandatory Response: No Response Comments Line: 3 Item ID: 1000161618 Line Qty: 40.00 UOM: Hour Bid Qty: 40 Required: Yes Reserve Price: No Description: Victaulic Vortex Fire Suppression System Technician Regular Time, Location: Bledsoe County Correctional Complex, 1045 Horsehead Road, Pikeville TN 37367 Event Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Bledsoe Co CorrectionalComplex Call for Shipping Information United States Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov PeopleSoft Strategic Sourcing Event ID Format Type Page 32918-0000013182 Sell RFx 5 Event Round Version 1 2 Event Name Fire Suppression Maintenance BCCX Start Time Finish Time 02/02/2024 08:00:00 CST 02/16/2024 14:00:00 CST Event Currency: US Dollar Bids allowed in other currency: No Question UOM Best Worst Response What is the unit price of this item? Required: Yes Mandatory Response: No Response Comments Line: 4 Item ID: 1000161619 Line Qty: 8.00 UOM: Hour Bid Qty: 8 Required: Yes Reserve Price: No Description: Victaulic Vortex Fire Suppression System Technician Premium Time, Location: Bledsoe County Correctional Complex, 1045 Horsehead Road, Pikeville TN 37367 Question UOM Best Worst Response What is the unit price of this item? Required: Yes Mandatory Response: No Response Comments Line: 5 Item ID: 1000161620 Line Qty: 10.00 UOM: Each Bid Qty: 10 Required: Yes Reserve Price: No Description: Trip Charge for Victaulic Vortex Fire Suppression System Location: Bledsoe County Correctional Complex, 1045 Horsehead Road, Pikeville TN 37367 Question UOM Best Worst Response What is the unit price of this item? Required: Yes Mandatory Response: No Response Comments Event Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Bledsoe Co CorrectionalComplex Call for Shipping Information United States Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov PeopleSoft Strategic Sourcing Event ID Format Type Page 32918-0000013182 Sell RFx 6 Event Round Version 1 2 Event Name Fire Suppression Maintenance BCCX Start Time Finish Time 02/02/2024 08:00:00 CST 02/16/2024 14:00:00 CST Event Currency: US Dollar Bids allowed in other currency: No Line: 6 Item ID: 1000161621 Line Qty: 30.00 UOM: Each Bid Qty: 30 Required: Yes Reserve Price: No Description: Nitrogen Tank Refill for Victaulic Vortex Fire Suppression System Location: Bledsoe County Correctional Complex, 1045 Horsehead Road, Pikeville TN 37367 Question UOM Best Worst Response What is the unit price of this item? Required: Yes Mandatory Response: No Response Comments Event Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Bledsoe Co CorrectionalComplex Call for Shipping Information United States Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov PeopleSoft Strategic Sourcing Event ID Format Type Page 32918-0000013182 Sell RFx 7 Event Round Version 1 2 Event Name Fire Suppression Maintenance BCCX Start Time Finish Time 02/02/2024 08:00:00 CST 02/16/2024 14:00:00 CST Event Currency: US Dollar Bids allowed in other currency: No Bidder Information Firm Name: Name: Signature: Date: Phone #: Fax #: Street Address: City & State: Zip Code: Email: Event Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Bledsoe Co CorrectionalComplex Call for Shipping Information United States Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov PeopleSoft Strategic Sourcing Event ID Format Type Page 32918-0000013182 Sell RFx 8 Event Round Version 1 2 Event Name Fire Suppression Maintenance BCCX Start Time Finish Time 02/02/2024 08:00:00 CST 02/16/2024 14:00:00 CST Event Currency: US Dollar Bids allowed in other currency: No Appendix A - Line Specifications Line: 1 Item ID: 1000161616 Line Qty: 9 UOM: Each Description: Victaulic Vortex Fire Suppression System - Semi Annual Inspection, Location: Bledsoe County Correctional Complex, 1045 Horsehead Road, Pikeville TN 37367 Item Specifications Manufacturer: Mfg Item ID: Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM: Item Volume: 0 Volume UOM: Item Weight: 0 Weight UOM: Item Size: Item Color: Shipping Information Schedule: 1 Ship To: BCCX - Warehouse 1000 Horsehead Road Warehouse Pikeville TN 37367 United States Quantity: 9 Due Date: 02/05/2024 Freight Terms: Ship Via: Best Option Available Line: 2 Item ID: 1000161617 Line Qty: 1 UOM: Each Description: Victaulic Vortex Fire Suppression System - 5 Year Inspection, Location: Bledsoe County Correctional Complex, 1045 Horsehead Road, Pikeville TN 37367 Item Specifications Manufacturer: Mfg Item ID: Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM: Item Volume: 0 Volume UOM: Item Weight: 0 Weight UOM: Item Size: Item Color: Shipping Information Schedule: 1 Ship To: BCCX - Warehouse 1000 Horsehead Road Warehouse Pikeville TN 37367 United States Quantity: 1 Due Date: 02/05/2024 Freight Terms: Ship Via: Best Option Available Line: 3 Item ID: 1000161618 Line Qty: 40 UOM: Hour Description: Victaulic Vortex Fire Suppression System Technician Regular Time, Location: Bledsoe County Correctional Complex, 1045 Horsehead Road, Pikeville TN 37367 Event Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Bledsoe Co CorrectionalComplex Call for Shipping Information United States Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov PeopleSoft Strategic Sourcing Event ID Format Type Page 32918-0000013182 Sell RFx 9 Event Round Version 1 2 Event Name Fire Suppression Maintenance BCCX Start Time Finish Time 02/02/2024 08:00:00 CST 02/16/2024 14:00:00 CST Event Currency: US Dollar Bids allowed in other currency: No Item Specifications Manufacturer: Mfg Item ID: Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM: Item Volume: 0 Volume UOM: Item Weight: 0 Weight UOM: Item Size: Item Color: Shipping Information Schedule: 1 Ship To: BCCX - Warehouse 1000 Horsehead Road Warehouse Pikeville TN 37367 United States Quantity: 40 Due Date: 02/05/2024 Freight Terms: Ship Via: Best Option Available Line: 4 Item ID: 1000161619 Line Qty: 8 UOM: Hour Description: Victaulic Vortex Fire Suppression System Technician Premium Time, Location: Bledsoe County Correctional Complex, 1045 Horsehead Road, Pikeville TN 37367 Item Specifications Manufacturer: Mfg Item ID: Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM: Item Volume: 0 Volume UOM: Item Weight: 0 Weight UOM: Item Size: Item Color: Shipping Information Schedule: 1 Ship To: BCCX - Warehouse 1000 Horsehead Road Warehouse Pikeville TN 37367 United States Quantity: 8 Due Date: 02/05/2024 Freight Terms: Ship Via: Best Option Available Line: 5 Item ID: 1000161620 Line Qty: 10 UOM: Each Description: Trip Charge for Victaulic Vortex Fire Suppression System Location: Bledsoe County Correctional Complex, 1045 Horsehead Road, Pikeville TN 37367 Event Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Bledsoe Co CorrectionalComplex Call for Shipping Information United States Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov PeopleSoft Strategic Sourcing Event ID Format Type Page 32918-0000013182 Sell RFx 10 Event Round Version 1 2 Event Name Fire Suppression Maintenance BCCX Start Time Finish Time 02/02/2024 08:00:00 CST 02/16/2024 14:00:00 CST Event Currency: US Dollar Bids allowed in other currency: No Item Specifications Manufacturer: Mfg Item ID: Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM: Item Volume: 0 Volume UOM: Item Weight: 0 Weight UOM: Item Size: Item Color: Shipping Information Schedule: 1 Ship To: BCCX - Warehouse 1000 Horsehead Road Warehouse Pikeville TN 37367 United States Quantity: 10 Due Date: 02/05/2024 Freight Terms: Ship Via: Best Option Available Line: 6 Item ID: 1000161621 Line Qty: 30 UOM: Each Description: Nitrogen Tank Refill for Victaulic Vortex Fire Suppression System Location: Bledsoe County Correctional Complex, 1045 Horsehead Road, Pikeville TN 37367 Item Specifications Manufacturer: Mfg Item ID: Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM: Item Volume: 0 Volume UOM: Item Weight: 0 Weight UOM: Item Size: Item Color: Shipping Information Schedule: 1 Ship To: BCCX - Warehouse 1000 Horsehead Road Warehouse Pikeville TN 37367 United States Quantity: 30 Due Date: 02/05/2024 Freight Terms: Ship Via: Best Option Available Event Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Bledsoe Co CorrectionalComplex Call for Shipping Information United States Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov PeopleSoft Strategic Sourcing Event ID Format Type Page 32918-0000013182 Sell RFx 11 Event Round Version 1 2 Event Name Fire Suppression Maintenance BCCX Start Time Finish Time 02/02/2024 08:00:00 CST 02/16/2024 14:00:00 CST Event Currency: US Dollar Bids allowed in other currency: No Appendix B - Terms & Conditions 1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading. 2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal. If the information will be submitted in writing please mail to the following address: Department of Finance and Administration 312 Rosa L. Parks Ave. 21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243 3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination. Last Updated: 08/30/2016 Event Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Bledsoe Co CorrectionalComplex Call for Shipping Information United States Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov PeopleSoft Strategic Sourcing Event ID Format Type Page 32918-0000013182 Sell RFx 12 Event Round Version 1 2 Event Name Fire Suppression Maintenance BCCX Start Time Finish Time 02/02/2024 08:00:00 CST 02/16/2024 14:00:00 CST Event Currency: US Dollar Bids allowed in other currency: No