2023-24 School Uniforms Bid Letter

-1- J. STERLING MORTON HIGH SCHOOL DISTRICT 201 5801 W. CERMAK RD, CICERO, ILLINOIS 60804 PH: 708-780-2126 FAX: 708-735-7282 March 3, 2023 Dear Vendor: The Board of Education of J Sterling Morton High School District 201 is soliciting sealed bids to furnish School Uniforms for the 2023- 2024 school year. The purpose of this transmittal is to invite you to bid on the project and provide you with the necessary instructions, specifications and reply forms. Included are the “General Conditions & Instructions to Bidders”, three (3) “Affidavit/Certification Sheets”, “Project Specifications”, a “Vendor Information Sheet” and a Bid Reply Sheet. Where required, each should be completed in detail, signed, and returned in a sealed envelope clearly marked, “SEALED BID – School Uniforms”. The Board of Education reserves the right to reject any or all bids, to waive irregularities and to accept that bid which is considered to be in the best interest of this school district. Bids are due on or

before Friday March 17, 2023 at 10:00 AM CST and will be opened and publicly read at that time or shortly thereafter in the Business Office, 5801 W. Cermak Rd, Cicero, Illinois 60804. If you have any questions regarding this bid, please contact me at (708) 780-2126 Sincerely, Dennis Forst Dennis Forst CFO Attachments: General Conditions & Instructions to Bidders Affidavit and Certification Pages (3) Project Specifications Vendor Information Sheet Bid Reply Sheet (1) -2- Invitation to Bid For: School Uniforms GENERAL CONDITIONS & INSTRUCTIONS TO BIDDER I. GENERAL A. Bid shall be submitted in an envelope plainly marked with the title of the bid, and date and time of opening. B. Sealed and delivered to the Business Office on or before the time scheduled for the opening. C. Your bid shall be made on this form D. Unsigned or late bids will not be considered. E. J. Sterling Morton High School District 201 is not subject to Federal Excise Tax or Illinois Retailer Occupational Tax. F. Prices quoted shall include all charges for packing, transportation and delivery to the school building as designated on the bid. G. Correspondence shall be addressed to the Business Office. H. Bids are available for inspection in the Business Office by appointment after award of orders. I. Oral, telephone, telegraphic or facsimile transmitted bids will not be accepted. II. ERRORS AND OMISSIONS All proposals shall be submitted on the forms provided with each space properly completed. The special attention of bidders is directed to the policy that no claim for relief because of errors or omissions in the bidding will be considered, and bidders will be held strictly to the proposals as submitted. Should a bidder find any discrepancies in, or omissions from, any of the documents, or be in doubt as to their meanings, (s)he shall advise the Director of Business Services who will issue the necessary clarification to all prospective bidders by means of addendum. III. FIRM BID All bids will be considered to be firm for a period of one year (365) days from the date established for the bid opening. -3- IV. WITHDRAWAL OF BIDS Bids may be withdrawn by letter, fax, or in person prior to the time and date established for the opening of bids. V. INVESTIGATION OF BIDDERS A. The Business Office will make such investigation as is necessary to determine the ability of the bidder to fulfill bid requirements. The bidder shall furnish such information as may be requested and shall be prepared to show completed installations of equipment, types of service or supplies similar to that included in this bid. B. The Board Of Education reserves the right to reject any bid if it is determined that the bidder is not properly qualified to carry out the obligations of the Contract. VI. MODIFICATION These documents shall constitute the entire agreement between the parties upon award of the contract. No change in, addition, or waiver of terms, conditions, and specifications shall be binding on the Board of Education unless approved in writing by the Board. Any change, addition, or amendment of the terms shall be tendered in the bid envelope with an explanation of the proposed change. VII. RESERVATION OF RIGHTS BY THE DISTRICT The Board of Education reserves the right to reject any or all bids, to waive irregularities and to accept that bid which is considered to be in the best interest of the district. Any such decision shall be considered final. VIII. COMPLIANCE WITH LEGISLATION A. It shall be mandatory upon the contractor(s) to whom the contract is awarded and upon any subcontractor thereof to pay, where applicable, to all laborers, workmen and mechanics employed by them not less than the general prevailing rate of wages in the locality for each craft or type or workmen or mechanic needed to perform such work and the general prevailing rate for legal holiday and overtime work as ascertained by the Department of Labor. B. It shall be mandatory that the contractor will not discriminate against any employee or applicant for employment upon any grounds prohibited by the Illinois Human Rights Act (Chapter 68, 1-101, et seq., Ill. Rev. Stat.) and further that (s)he will comply with all provisions of the Illinois Human Rights Act including, but not limited to, rules and regulation of the Illinois Human Rights Act. -4- C. It shall be mandatory that the contractor will not discriminate against any employee or applicant for employment upon any grounds prohibited by the Illinois Human Rights Act. Every party to a public contract and every eligible bidder must have a written sexual harassment policy that shall include, at a minimum, the following information: 1. The illegality of sexual harassment; 2. The definition of sexual harassment under State law; 3. A description of sexual harassment, utilizing examples; 4. The contractor’s internal complaint process including penalties; 5. The legal recourse, investigative and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission; 6. Directions on how to contact the Department and Commission; and 7. Protection against retaliation as provided by Section 6-101 of the Human Rights Act. The contractor must provide a copy of such written policy to the Department of Human Rights upon request. IX. SIGNATURE CONSTITUTES ACCEPTANCE The signing of these bid forms shall be construed as acceptance of all provisions contained therein. X. CONTRACTS The successful bidder will be required to enter into a contract incorporating the terms and conditions of this bid. The work shall be performed and/or materials supplied in accordance with the specifications as indicated in the Bid Specifications. XI. EQUAL EMPLOYMENT OPPORTUNITY During the performance of this contract (whether or not Federal funds are involved) the contractor agrees as follows: A. The contractor will not discriminate against any employee or applicant for employment because of race, creed, sex, color, or national origin. Such action shall include by not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. B. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex or national origin. -5- C. The contractor will furnish all information and reports required by Executive order No. 11246 of September 24, 1965, and by rules, regulations and orders of the Secretary of Labor, or pursuant thereto and will permit access to his books, records and accounts by the contracting agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations and orders. D. In the event of the contractor’s non-compliance with the nondiscrimination clauses of this contract or with any of such rules, regulations or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further government contracts or Federally assisted construction contracts, in accordance with the procedures authorized in Executive Order No. 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order No. 11246 of September 24, 1965, or by rule, regulation or order of the Secretary of Labor, or as otherwise provided by law. E. The contractor shall include the provisions of paragraph A through D in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to 204 Executive Order No 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor shall take such action with respect to any subcontractor or purchase order as the contracting agency may direct as a means of enforcing such provisions, including sanctions for noncompliance, provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the contracting agency, the contractor may request the United States to enter into such litigation to protect the interest of the United States. XII. COMPLETION DELIVERY TIME Delivery must be made as specified on the dates indicated in the Bid Specifications. All prices must be quoted F.O.B. destination. Shipments shall become property of consignee after delivery and acceptance. XIII. EVALUATION & AWARD OF BID The Board of Education reserves the right to reject any and all bids, to waive any technicalities in the bidding and to award each item to different Bidders or all items to a single Bidder unless otherwise noted on bid specifications. The Board of Education will authorize the release of purchase orders upon acceptance of bids. In the event of pricing errors, the unit cost(s) listed will prevail and be considered accurate. XIV. ASBESTOS MATERIALS Any materials used in this project shall be asbestos free and shall not contain “asbestos containing building materials” as defined by Federal Regulations A.H.E.R.A., EPA, and Illinois Department of Public Health. -6- XV. INSURANCE REQUIREMENTS All insurance coverage shall be provided by Illinois insurance companies’ policyholder ratings no lower than “A” and financial ratings not lower than “V” in the Best’s Insurance Guide’s latest edition in effect as of the date of the contract. The insurance carrier must give the School District thirty (30) day notice of cancellation. J. Sterling Morton High School, District No, 201 must be named as additional insured. XVI. DELIVERY POINT Delivery points shall be made to the following addresses when specific locations are not indicated in the bid specification section of this document: Morton East H.S. Morton West H.S. Morton Freshman Center 2423 South Austin Blvd. 2400 South Home Avenue 1801 South 55th Ave. Cicero, Illinois 60804 Berwyn, Illinois 60402 Cicero, Illinois 60804 XVII. TOTAL PRICE FOR ALL ITEMS BID A total bid dollar amount, regardless of whether or not you are bidding all items must be entered in the appropriate section of the Bid Form before signing and submitting your bid. XVIII. HOLD HARMLESS AND INDEMNIFICATION The contractor shall assume all liability for, and shall protect, defend, indemnify and hold harmless, the Board of Education and its members individually, their officers, employees, servants and agents, from and against all claims, action suits, judgments, costs, losses, expenses and liabilities of whatsoever kind or nature including reasonable legal fees incurred by owner arising out of: A. Any infringement (actual or claimed) of any patents, copyrights or trade names by reason or any work performed or to be performed by the contractor under this contract or by reason of anything to be supplied by the contractor pursuant to this contract. B. Bodily injury, including death, to any person or persons (including contractor’s officers, employees, agents and servants) or damage to or destruction of any property, including the loss or use thereof: C. Caused in whole or part by any act, error or omissions by the contractor or any sub- contractor or anyone directly or indirectly employed by any to them regardless of whether or not it is caused by a part to be indemnified hereunder. D. Arising directly or indirectly out of the presence of any person in or about any part of the project site or the streets, sidewalks and property adjacent thereto. E. Arising directly or indirectly out of the use, misuse or failure of any machinery or equipment used directly or indirectly in the performance of this contract. -7- XIV. DEFECTIVE WORKMANSHIP The Contractor agrees to protect the District against latent defective material or workmanship and to repair or replace any damages or marring occasioned in transport or delivery. XX. LATE BIDS Bids received after the time specified in the Invitation to Bid will not be considered. The method of transmittal of the bid proposal is at the bidder’s risk of untimely receipt by the school district. Bids submitted by facsimile or via e-mail will not be considered. XXI. DRUG FREE WORKPLACE The Illinois Drug Free Workplace Act (Ill. Rev. Stat., ch. 127, par. 132.311) applies to this contract and it is necessary to comply with the provisions of the “Act” if the contractor is a corporation, partnership, or other entity (including a sole proprietorship), which has 25 or more employees. By submission of a bid to be considered for award and by execution of the contract in an amount of $5,000 or more, the contractor certifies that it will provide a drug free work place by: A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance, including cannabis, is prohibited in the contractor’s workplace; specifying the actions that will be taken against employees for violations of such prohibition; and notifying the employee, that, as a condition of employment on such contract the employer shall abide by the terms of the statement, and notifying the employer of any criminal drug stature conviction for a violation occurring in the workplace no later than five (5) days after such conviction. B. Establishing a drug free awareness program to inform employees about the dangers of drug abuse in the workplace; the contractor’s policy of maintaining a drug free workplace; any available drug counseling, rehabilitation, and employee assistance programs; and the penalties that may be imposed upon employees for drug violations. C. Providing a copy of the statement required by subparagraph (A) to each employee engaged in the performance of the contract and to post the statement in a prominent place in the workplace. D. Notifying the Department within ten (10) days after receiving notice from an employee or otherwise receiving actual notice of the conviction of an employee for a violation of any criminal drug statute occurring in the workplace. E. Imposing or requiring, within thirty (30) days after receiving notice from an employee of a conviction or actual notice of such a conviction, an appropriate personnel action, up to and including termination, or the satisfactory participation in a drug abuse assistance or rehabilitation program approved by a federal, state or local health, law enforcement or other appropriate agency. -8- F. Assisting employees in selecting a course of action in the event drug counseling, treatment, and rehabilitation is required and indicating that a trained referral ream is in place. G. Making a good faith effort to continue to maintain a drug free workplace. -9- XXIII. NON-COLLUSION AFFIDAVIT STATE OF ILLINOIS ) ) SS. ) COOK COUNTY The undersigned bidder or agent, being duly sworn, on oath that (s)he has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him/her, entered into any combination, collusion or agreement with any person relative to the price to bid by anyone at such letting, nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. (S)He further says that no person or persons, firms or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale. ____________________________________ Bidder or Agent For ________________________________ Firm or Corporation Subscribed and sworn to before me this _______ day of _______, 2023 My Commission Expires: Signature of Notary Public: XXIV. CERTIFICATION The bidder hereby certifies that the bidder is not barred from bidding on this contract as a result of a violation of either bid-rigging or bid-rotating provisions of Article 33E of the Criminal Code of 1961, as amended. ________________________________________________ Signature -10- VENDOR'S CERTIFICATIONS Illinois Drug-Free Workplace Act BUSINESS NAME: ______________________ DATE:______________________, 2023 BUSINESS ADDRESS: _________________________________________________ _________________________________________________ TELEPHONE: ___________________ FAX: ___________________ ILLINOIS DRUG-FREE WORKPLACE ACT The undersigned contractor hereby certifies (check the one that applies): ____ Having fewer than twenty-five (25) employees does hereby certify that it is not subject to the requirements of Section 3 of the Illinois Drug-Free Workplace Act (ILCS 127,132.313). ____ Having twenty-five (25) or more employees, does hereby certify pursuant to Section 3 of the Illinois Drug-Free Workplace Act (ILCS 127,132.313) that the bidder shall provide a drug- free workplace for all employees engaged in the performance of work under the contract by complying with the requirements of the Illinois Drug-Free Workplace Act and further certify that the bidder is not eligible for award of this contract by reason of debarment for a violation of the Illinois Drug-Free Workplace Act. BY: ________________________________________________ (Signature) ________________________________________________ (Typed or Printed Name of Signer) ________________________________________________ (Typed or Printed Title of Signer) ATTEST: ________________________________________________ (If a corporation) ________________________________________________ (Typed or Printed Name of Signer) ________________________________________________ (Typed or Printed Title of Signer) ________________________________________________ Date -11- CERTIFICATE OF COMPLIANCE WITH ILLINOIS HUMAN RIGHTS ACT ________________________________(Contractor), does hereby certify pursuant to P.A. 87- 1257, the Illinois Human Rights Act, that (he, she, it) has adopted a written sexual harassment policy that includes at the minimum the following information: (I) the illegality of sexual harassment; (ii) the definition of sexual harassment under Illinois law; (iii) a description of sexual harassment, utilizing examples; (iv) internal complaint process including penalty; (v) the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights and the Illinois Human Rights Commission; (vi) directions on how to contact the Department and Commission; and (vii) protection against retaliation as provided by Section 6- 101 of the Illinois Human rights Act. By: ____________________________ Its: ____________________________ Date: __________________________ J. STERLING MORTON HIGH SCHOOL DISTRICT 201 5801 W. CERMAK RD, CICERO, ILLINOIS 60804 PH: 708-780-2126 FX: 708-735-7282 -12- SCHOOL UNIFORM BID I. INVITATION TO BID: The Board of Education of J. Sterling Morton High School District 201, Cicero, Illinois seeks bids from potential suppliers for School Uniforms. Sealed proposals for the items described herein will be received at the District Office of J. Sterling Morton High School District 201, Attention: Mr. Dennis Forst, CFO, at 5801 W. Cermak Rd, Cicero, Illinois 60804 until 10:00 am CST on Friday March 17, 2023. Bid opening will be shortly after. II. FURTHER INFORMATION: Further information may be obtained from J. Sterling Morton High School District 201 Office. Please call (708) 780-2126. III. REJECTION OF BIDS: The School Board reserves the right to reject any and all proposals and waive all irregularities. (See General Conditions Section VII and XIII) IV. BID AWARD: It is anticipated that the J. Sterling Morton High School District 201 Board of Education will award the bid at the next regular Board Meeting. V. BID SPECIFICATIONS: Each bidder must meet the following bid specifications: Polo Shirt Specifications: Sweatshirt Specifications: - Short sleeve polo - Sport Tek, #ST253 - Color: Maroon - Color: Maroon - Stitched outline white logo - Stitched outline white logo - Gildan 8800 – 50/50 Dry Blend - 1⁄4 Zip Sample Must Accompany Bid Sample Must Accompany Bid Delivery is to be made to each campus by May 22, 2023 Any defective uniform will be returned to the distributor for either a refund or a replacement. The distributor can pick up the defective uniform(s) or they can be shipped for return to the distributor at no cost to District 201. Company Name: ______________________________________________ Authorized Bidders Signature: __________________________________ J. STERLING MORTON HIGH SCHOOL DISTRICT 201 5801 W. CERMAK RD, CICERO, ILLINOIS 60804 PH: 708-780-2126 FX: 708-735-7282 -13- Bid Reply Sheet Total Polo Shirts Unit Cost Total Cost 0 X-Small $____________________ $____________________ 3800 Small $____________________ $____________________ 4100 Medium $____________________ $____________________ 1500 Large $____________________ $____________________ 0 X-Large $____________________ $____________________ 600 XX-Large $____________________ $____________________ 300 XXX-Large $____________________ $____________________ 300 XXXX-Large $____________________ $____________________ Total $____________________ Total $____________________ Total Sweatshirts Unit Cost Total Cost 0 X-Small $____________________ $____________________ 0 Small $____________________ $____________________ 0 Medium $____________________ $____________________ 0 Large $____________________ $____________________ 0 X-Large $____________________ $____________________ 200 XX-Large $____________________ $____________________ 150 XXX-Large $____________________ $____________________ 0 XXXX-Large $____________________ $____________________ Total $____________________ Total $____________________ Vendor Name: __________________________ Telephone #: __________________________ Authorized Bidder Signature: ____________________________ Date: ________________ Delivery is to be made to each campus by May 22, 2023 J. STERLING MORTON HIGH SCHOOL DISTRICT 201 5801 W. CERMAK RD, CICERO, ILLINOIS 60804 PH: 708-780-2126 FX: 708-735-7282 -14- ESTIMATED AMOUNTS NEEDED Morton West Campus – 2400 S. Home Avenue, Berwyn, Illinois 60402 0 X-Small Polo Shirts 0 X-Small Sweatshirts 1500 Small Polo Shirts 0 Small Sweatshirts 1800 Medium Polo Shirts 0 Medium Sweatshirts 1000 Large Polo Shirts 0 Large Sweatshirts 0 X-Large Polo Shirts 0 X-Large Sweatshirts 200 XX-Large Polo Shirts 100 XX-Large Sweatshirts 100 XXX-Large Polo Shirts 50 XXX-Large Sweatshirts 100 XXXX-Large Polo Shirts 0 XXXX-Large Sweatshirts Morton East Campus – 2423 South Austin Blvd. Cicero, Illinois 60804 0 X-Small Polo Shirts 0 X-Small Sweatshirts 1100 Small Polo Shirts 0 Small Sweatshirts 1100 Medium Polo Shirts 0 Medium Sweatshirts 0 Large Polo Shirts 0 Large Sweatshirts 0 X-Large Polo Shirts 0 X-Large Sweatshirts 200 XX-Large Polo Shirts 100 XX-Large Sweatshirts 100 XXX-Large Polo Shirts _ 50 XXX-Large Sweatshirts 100 XXXX-Large Polo Shirts 0 XXXX-Large Sweatshirts Morton Freshman Campus – 1801 South 55th Avenue, Cicero, Illinois 60804 0 X-Small Polo Shirts 0 X-Small Sweatshirts 1200 Small Polo Shirts 0 Small Sweatshirts 1200 Medium Polo Shirts 0 Medium Sweatshirts 500 Large Polo Shirts 0 Large Sweatshirts 0 X-Large Polo Shirts 0 X-Large Sweatshirts 200 XX-Large Polo Shirts 0 XX-Large Sweatshirts 100 XXX-Large Polo Shirts 50 XXX-Large Sweatshirts 100 XXXX-Large Polo Shirts 0 XXXX-Large Sweatshirts If you wish to see a sample of the current shirts being bid, see Dennis Forst at 5801 W. Cermak Rd, Cicero, Illinois. Please call for an appointment, 708-780-2126. The entire order will be placed immediately following our next School Board Meeting. The delivery is to be made by Monday May 22, 2023. Prices must remain in effect for any orders placed throughout the 2023-24 school year. We reserve the right to change the quantities of sizes ordered. J. STERLING MORTON HIGH SCHOOL DISTRICT 201 5801 W. CERMAK RD, CICERO, ILLINOIS 60804 PH: 708-780-2126 FX: 708-735-7282 -15- VENDOR INFORMATION SHEET Vendor: ________________________________________________________________ Address: ________________________________________________________________ City: ______________________________ State: _________ Zip: __________________ Phone: ______________________________ Fax: _______________________________ E-Mail Address:__________________________________________________________ Signature: __________________________________________ Date: _______________ Print Name: Title: ___________________________________________________________________ Return Bid in Sealed Envelope Marked: School Uniforms Addressed to: Mr. Dennis Forst CFO J. Sterling Morton High School 5801 W. Cermak Rd Cicero, Il 60804 All Bids Due: 10:00 am. CST – Friday March 17, 2023 Submittal Check List Remember to submit the following items with your bid.  Page 9 Non-Collusion Affidavit signed and notarized.  Page 9 Certification signed.  Page 10 Vendor’s Certifications for Illinois Drug Free Workplace Act signed by representative and Attest.  Page 11 Certificate of Compliance With Illinois Human Rights Act  Page 12 Confirmation of Bid Specifications  Page 13 Bid Reply Sheet completed with Samples  Page 15 Vendor Sheet completed legibly