Request for Proposals for Document Management Services

Status: Addendum Posted
Contact Name: Juanita Rylee
Contact Number: 512-344-5184
Contact Email: juanita.rylee@lottery.state.tx.us
Response Due Date: 11/5/2021
Response Due Time: 4:00 PM
Agency/Texas SmartBuy Member Number: 362
Days Solicited: 21+ Days for Solicitation Notice
Solicitation Posting Date: 9/20/2021
Last Modified: 10/27/2021 2:47 pm
Solicitation Description: **** October 27, 2021 - Attachment No. 6 - HUB Subcontracting Plan Questions and Responses *** October 18, 2021 - Attachment No. 5 - Responses to Proposers' Questions and Amendment to RFP** September 30, 2021 - Attachment No. 4 - Pre-Proposal Conference Sign-In Sheet. Please go to the Texas Lottery's website, www.texaslottery.com (Click on About, Doing Business with TLC, Procurement), to view the video. * September 29, 2021- Attachment

No. 3 - Document Management Services RFP Pre-Proposal Conference general information and access link for September 30, 2021 at 1:30 p.m.The Texas Lottery Commission is issuing this Request for Proposals (RFP) to obtain Proposals from qualified Proposers to provide document management services as described herein.The Texas Lottery Commission requests proposals from qualified vendors to provide document management services at the new TLC Headquarters located at 1801 Congress Avenue, Austin, Texas and convenience copiers at TLC field offices. The services must include all staff, equipment and supplies necessary to perform high-speed copying, color copying, binding, convenience copier and document scanning services, as well as any ancillary services to maintain the provided equipment. Scanning services must meet Texas State Library and Archives standards for long-term imaging and archival of documents. The Texas Lottery requires this level of high-speed copier services and scanning services so that it may have the ability for critical agency documents to be immediately digitally scanned, indexed, stored, and accessed according to business needs.Proposers must bid on all components and submit a single Proposal for all services in response to this RFP.Proposers should refer to the Schedule of Events contained in the RFP for important filing deadlines. Proposals are due on November 5, 2021 at 4:00 p.m. Central Time. Prior to submitting a response to this RFP, Proposers are advised to re-check this posting for any possible additional information or amendments. The Texas Lottery Commission is a part of the Executive Branch of Texas State Government. The Texas Lottery will not relinquish control over lottery operations. The Successful Proposer shall function under the supervision of the Texas Lottery. Its operations will be subject to the same scrutiny and oversight that would apply if all operations were performed by Texas Lottery employees. Accordingly, all operations must be conducted in adherence to applicable statutes and the highest ethical standards.This RFP and all activities leading toward the execution of a written contract pursuant to this RFP are being conducted in accordance with the State Lottery Act (Tex. Gov't Code. §§ 466.001 et seq.), as amended; the Texas Lottery's administrative regulations (16 TAC §§ 401.101, et seq.); and other applicable laws of the State of Texas. All Proposers should read and be familiar with the State Lottery Act and 16 TAC §401.101.
*** October 18, 2021 - Attachment No. 5 - Responses to Proposers' Questions and Amendment to RFP
** September 30, 2021 - Attachment No. 4 - Pre-Proposal Conference Sign-In Sheet. Please go to the Texas Lottery's website, www.texaslottery.com (Click on About, Doing Business with TLC, Procurement), to view the video. 
* September 29, 2021- Attachment No. 3 - Document Management Services RFP Pre-Proposal Conference general information and access link for September 30, 2021 at 1:30 p.m.
The Texas Lottery Commission is issuing this Request for Proposals (RFP) to obtain Proposals from qualified Proposers to provide document management services as described herein.
The Texas Lottery Commission requests proposals from qualified vendors to provide document management services at the new TLC Headquarters located at 1801 Congress Avenue, Austin, Texas and convenience copiers at TLC field offices. The services must include all staff, equipment and supplies necessary to perform high-speed copying, color copying, binding, convenience copier and document scanning services, as well as any ancillary services to maintain the provided equipment. Scanning services must meet Texas State Library and Archives standards for long-term imaging and archival of documents. The Texas Lottery requires this level of high-speed copier services and scanning services so that it may have the ability for critical agency documents to be immediately digitally scanned, indexed, stored, and accessed according to business needs.

Proposers must bid on all components and submit a single Proposal for all services in response to this RFP.
Proposers should refer to the Schedule of Events contained in the RFP for important filing deadlines. Proposals are due on November 5, 2021 at 4:00 p.m. Central Time. Prior to submitting a response to this RFP, Proposers are advised to re-check this posting for any possible additional information or amendments.
 The Texas Lottery Commission is a part of the Executive Branch of Texas State Government. The Texas Lottery will not relinquish control over lottery operations. The Successful Proposer shall function under the supervision of the Texas Lottery. Its operations will be subject to the same scrutiny and oversight that would apply if all operations were performed by Texas Lottery employees. Accordingly, all operations must be conducted in adherence to applicable statutes and the highest ethical standards.
This RFP and all activities leading toward the execution of a written contract pursuant to this RFP are being conducted in accordance with the State Lottery Act (Tex. Gov't Code. §§ 466.001 et seq.), as amended; the Texas Lottery's administrative regulations (16 TAC §§ 401.101, et seq.); and other applicable laws of the State of Texas. All Proposers should read and be familiar with the State Lottery Act and 16 TAC §401.101.

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Addendum:
Class/Item Code: 60043-*Copy Machines, Digital-Networked 60072-*Multi-Function Office Machines (Combination Of Fax-Copier-Scanner-Printer, Etc.) 95882-*Records Management Services (Including Document Management Services Which Also Includes Technology Integration) 98558-Office Machines, Multi-Function, Rental Or Lease