Solid Waste Hauling Services - Summit Lake, Bear Lake and McLeod Lake Regional Transfer Stations

tender submissions for solid waste hauling services at Summit Lake, Bear Lake and McLeod Lake Regional Transfer Stations. The work to be performed under this Contract is described as the hauling of refuse and the transfer of this refuse between Summit Lake, Bear Lake and McLeod Lake Regional Transfer Stations to the Foothills Boulevard Regional Landfill. The contract term is January 1, 2024 – December 31, 2026. 1.1 Tender Documents The Invitation to Tender documents may be obtained on or after October 12, 2024: (a) in a PDF (Public Document Format) file format from the Regional District's website at www.rdffg.bc.ca; (b) on the BCBid® website at www.bcbid.gov.bc.ca; or All subsequent information regarding this ITT, including amendments, addenda and answers to questions will also be available as above. It is the sole responsibility of the

respondent to ascertain that they have received a full set of Tender Documents. Upon submission of their bid, the respondent will be deemed conclusively to have been in possession of a full set of Tender Documents. Inquiries relating to this ITT must be made in writing and directed to: Darren Wahl Manager of Solid Waste Operations Regional District of Fraser-Fort George 155 George Street, Prince George, BC V2L 1P8 Phone: 250-960-4400 Fax: 250-562-8676 Email: darren.wahl@rdffg.bc.ca 1.2 Mandatory Site Visit There will be no Mandatory Site meeting for this tender. 1.3 Tender Close and Opening Tenders will be received by the General Manager of Financial Services at the Regional District of Fraser- Fort George, 3rd floor, 155 George Street, Prince George, BC, not later than 10:00 a.m. local time on Thursday, November 2, 2023. There will not be a public opening for this tender. Tenders must be in English and must be submitted using the submission methods in Section 1.5 below. 1.4 Acknowledgement Letter Upon receipt of this ITT, a potential tenderer is requested to complete and sign the Acknowledgement Letter and email the signed Acknowledgement Letter to the Project Manager, Darren Wahl at darren.wahl@rdffg.bc.ca. http://www.rdffg.bc.ca/ http://www.bcbid.gov.bc.ca/ mailto:darren.wahl@rdffg.bc.ca mailto:lzapotichny@rdffg.bc.ca Solid Waste Hauling Services Summit Lake, Bear Lake and McLeod Lake Regional Transfer Stations Invitation to Tender ES-23-22 January 1, 2024 – December 31, 2026 Page 4 of 51 A tenderer who signs and returns the Acknowledgement Letter is not obligated to submit a tender. Any tenderer who does not submit the Acknowledgement Letter will not be sent any amendments, addenda, or answers to questions and their tender may be disqualified if it is incomplete or non- compliant as a result of the tenderer’s failure to acknowledge receipt of an addendum in accordance with this ITT, or as a result of the tenderer’s failure to comply with the requirements of an amendment or addendum to this ITT. 1.5 Tender Submissions The Regional District will accept tenders submitted either by direct delivery or electronically to the Regional District main office. All tenders must be submitted to the Regional District’s General Manager of Financial Services by 10:00 a.m. (local time) on Thursday, November 2, 2023. Tenders submitted by fax will NOT be accepted. Any tender received after the closing date and time will be considered disqualified. For Tenders being submitted by hard copy direct delivery: Two (2) complete copies of your Tender along with your security deposit must be submitted in a sealed envelope with the following information written on the outside of the envelope containing the tender, as well as on the outside of the courier envelope/box (if sending by courier): 1. Attention: General Manager of Financial Services Regional District of Fraser-Fort George 3rd Floor, 155 George Street Prince George, BC V2L 1P8 2. Invitation to Tender, ES-23-22 Solid Waste Hauling Services– Summit Lake, Bear Lake and McLeod Lake Regional Transfer Stations 3. Responding Tenderer’s name and address For Tenders being submitted Electronically, with Security Deposit “Prince George Time” will be conclusively deemed to be the time indicated in the electronic timestamp the Tender receives upon delivery to the email address specified herein. Other than the Security Deposit, Tenderers must submit all portions of their Tender by email in accordance with the following: Subject Line to read: ES-23-22, Solid Waste Hauling Services– Summit Lake, Bear Lake and McLeod Lake Regional Transfer Stations – (Insert Responding Tenderer’s Name) All emailed documents must be in PDF format and should be in one combined file. Tenderers should ensure that the files should not collectively exceed 30MB. Zip the files to reduce the size if needed. Submitting the files via Drop Box, FTP, or similar programs, is not acceptable. Tenders mu