Software, Online Subscriptions, Hardware, Services and Communication Services

Login Bid Opportunity Detail Return to ListingSupplier Registration Bid Information Type Request for Proposal - Continuous Bid Status Issued Number 2024-005 Addendum 3 (Software, Online Subscriptions, Hardware, Services and Communication Services) Issue Date & Time 11/14/2023 04:14:42 PM (CT) Close Date & Time 6/30/2027 02:00:00 PM (CT) Time Left 1168 days 2 hours 50 minutes 30 seconds Notes Mesquite Independent School District (MISD) is seeking to retain qualified persons and/or companies to provide software, online subscriptions, hardware, services and communication services. All vendors are encouraged to participate even if vendors are sole source providers. These services shall be purchased on an "As Needed" basis, with MISD making the sole determination of need. Multiple provider awards are anticipated to provide MISD with a variety of resources for needed services. Services requested include, but are not limited to software, subscriptions, phone services, and staff development

services to train personnel on how to use the subscriptions. On a periodic basis, submitted proposals will be opened, evaluated, and either accepted or rejected by the district. Awards will be made throughout the open period of solicitation and will be made upon acceptance of a proposal response. Proposers will then be notified of the district's decision. Solicitation period will be from November 16, 2023, through June 30, 2027. Contract will automatically renew on June 30th of each year with the final renewal expiring on June 30, 2027, unless cancelled by the District or Vendor 30 days in advance. Federal funds may be utilized to procure this service and all submittals must conform to the procurement standards identified in CFR Part 200 §§200.317 through 200.327. Contact Information Name Maria Cobar, Senior Buyer Address 3819 Towne Crossing Blvd Suite 204 Mesquite, TX 75150 USA Phone (972) 882 x5567 Fax Email mcobar@mesquiteisd.org Bid Documents Document nameFormat Data pager Data pager 1 Page size: PageSizeComboBox select10152050 2 items in 1 pages Bid Invitation (please login to view this document) Acrobat / PDF Public Question & Answer (please login to view this document) Acrobat / PDF Bid Attachments File NameDescriptionFile Size Data pager Data pager 1 Page size: PageSizeComboBox select10152050 7 items in 1 pages 2024-005 Invitation to Bid.pdf (please login to view this document) Invitation Dates, Addresses and Information188 KB 2024-005 Specifications and Scope of Bid.pdf (please login to view this document) List services needed, awarding of contracts and other information.103 KB Instructions to Bidders Offerors and General Terms Conditions - REV 01-05-2023.pdf (please login to view this document) Instructions and General Terms and Conditions187 KB 2018 W9.pdf (please login to view this document) Use the attached, current W9 to ensure compliance with RFP405 KB Conflict of Interest - Rev 01-01-2021.pdf (please login to view this document) Complete and return only if a conflict exists.48 KB Certificate of Interested Parties Form 1295.pdf (please login to view this document) If awarded you will be required to file Form 1295 electronically with the Texas Ethics Commission using the online filing application. Please put RFP 2024-005 on line 3 along with a description of the services you are providing.750 KB Standard Student Data Privacy Agreement.pdf (please login to view this document) If awarded you will be required to complete the Standard Student Data Privacy Agreement465 KB Bid Questions Question Is insurance required with our submission or only after award? I see the following: 2.21.11 The selected Vendor(s)/Contractor(s)will be required to supply an insurance certificate naming Mesquite Independent School District as an additional insured within 10 calendar days of the date of award. 2.21.12 You are required to submit a certificate of insurance for the above insurance requirements with your bid. NOTE: Items #2.24.9, #2.24.10, and #2.24.11 shall be required of the successful Vendor(s)/Contractor(s). AnswerThe districts prefer to receive all the requested attachments with the submission. Submitted2/15/2024 07:38:36 AM (CT) Question On the Line Items tab, a "percent" discount or price is required for each line item. What would you like for us to submit under this tab if we are a current vendor and are utilizing this bid to remain an approved vendor? AnswerPricing is not required for each line. The vendor must determine which pricing aligns with the vendor products. If none of the lines match the "percent" discount line can be utilized. Submitted2/13/2024 11:51:27 AM (CT) Question For attribute #21, DUNS number, when entering it, it resorts to an actual number with comma's. Will not allow me to put - between numbers. Our DUNS begins with a 0 and that is removed once saving. AnswerThis is not a mandatory requirement, and you should be able to bypass it. Submitted11/21/2023 09:15:11 AM (CT) Question If we have a completed Statewide Student DPA, are we able to submit that instead of filling out a new one? AnswerYes, you can submit the recently completed Data Privacy Agreement (DPA). Our general counsel will review the DPA and determine if any changes are needed or if your company needs to submit our Data Privacy Agreement. Submitted11/20/2023 02:57:59 PM (CT) Question When is the RFP due? The date shows 6/30/2027. AnswerSolicitation 2024-005 Software, Online Subscriptions, Hardware, Services and Communication Services is a continue solicitation, which means that we will be receiving and evaluating responses until June 30, 2027. Vendors are able to submit through the open period and awards will be made through out the open period. Submitted11/15/2023 09:42:02 AM (CT) Question Do we still need to submit a proposal if we are awarded under 2023-006? AnswerThe scope for solicitation 2023-006 Instructional Material and Classroom Teaching Supplies and Equipment is to purchase instructional materials. The scope for solicitation 2024-005 Software, Online Subscriptions, Hardware, Services and Communication Services is to purchase software and online subscription. It will be up to your company to determine if the scope of the recently issued solicitation aligns with the products and services your company provides. Submitted11/15/2023 07:14:44 AM (CT) Question Does this include Child Nutrition software and hardware? AnswerYes, section 13 is for Food Service (Child Nutrition). Submitted11/14/2023 04:32:44 PM (CT) Bid Event Non-Participation Activity Activity DateActivity NameDescription Data pager Data pager 1 Page size: PageSizeComboBox select102050 2 items in 1 pages 11/22/2023 12:00:00 AM (CT) Advertisement 1 Advertisement n the Daily Commercial Record11/29/2023 12:00:00 AM (CT) Advertisement 2 Advertisement in the Daily Commercial Record