RFP for Building Automation Systems Maintenance and Repair Services

Status: Addendum Posted Contact Name: Rico Gamino Contact Number: 512-936-3567 Contact Email: rico.gamino@tfc.texas.gov Response Due Time: 3:00 PM Agency/Texas SmartBuy Member Number: 303 Days Solicited: 21+ Days for Solicitation Notice Solicitation Posting Date: 3/1/2024 Response Due Date: 4/10/2024 Last Modified: 3/26/2024 2:57 pm Solicitation Description: 1) SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal for the provision of Building Automation Systems (BAS) Maintenance Services for TFC in various facilities managed by TFC and located throughout Texas, with most services taking place in Austin, TX. TFC anticipates award to multiple vendors from this solicitation.a) Services shall include performing preventive maintenance, technical

support, repairs, and related services to BAS and associated equipment.b) Contract consists of base services and as-needed services as specified in Attachment A – Services Contract.2) CONTRACT TERM: This service shall be for a period beginning on the date the contract, as defined below, is executed by both parties, and shall expire on August 31, 2025. The contract may be renewed for two (2) additional two (2) year periods, provided the renewal is executed prior to expiration of the current contract term. Any renewals shall be in writing and at the same terms and conditions, plus any approved changes.3) SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD. a) The solicitation process for this RFP will proceed according to the following schedule:EVENTDATEIssue RFPMarch 1, 2024Deadline for Submission of QuestionsMarch 22, 2024, 12:00 NoonTFC’s Response to QuestionsMarch 27, 2024Deadline for Submission of Proposals/RFP OpeningApril 10, 2024, 3:00 PM CTNotification for InterviewApril 12, 2024Interview Date (If Needed)April 19, 2024 1) SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal for the provision of Building Automation Systems (BAS) Maintenance Services for TFC in various facilities managed by TFC and located throughout Texas, with most services taking place in Austin, TX. TFC anticipates award to multiple vendors from this solicitation. a) Services shall include performing preventive maintenance, technical support, repairs, and related services to BAS and associated equipment. b) Contract consists of base services and as-needed services as specified in Attachment A – Services Contract. 2) CONTRACT TERM: This service shall be for a period beginning on the date the contract, as defined below, is executed by both parties, and shall expire on August 31, 2025. The contract may be renewed for two (2) additional two (2) year periods, provided the renewal is executed prior to expiration of the current contract term. Any renewals shall be in writing and at the same terms and conditions, plus any approved changes. 3) SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD. a) The solicitation process for this RFP will proceed according to the following schedule: URL: Addendum: Class/Item Code(s): 91017-Energy Computerized Control System (Hvac, Lighting, Utilities, Etc) Installation, Maintenance And Repair Services