Real-Time Captioning Services, RFQ 639831

Bid Number:RFQ 639831 Bid Title:Real-Time Captioning Services, RFQ 639831 Category:ProcurementStatus:OpenAdditional Status Information:Addendum #1 Changes and/or Additions issued on March 27, 2024. Description: The intent of this Request for Proposal (RFP) is for the County of Loudoun, Virginia (County) to obtain firm fixed price proposals from firms specializing in real-time closed captioning services for the Loudoun County Board of Supervisors (BOS) business meetings and public hearings, Planning Commission meetings, all BOS Subcommittees meetings, and all BOS special meetings, e.g., budget work sessions and Transit Summit which are televised on the County’s government cable channel and live streamed via webcast, for the period of one (1) year.The BOS and Planning Commission currently hold approximately six (6) meetings monthly. Business meetings are generally on the first and third Tuesday of the month at 4:00 p.m. A public hearing begins at 6:00 p.m. on the Wednesday following the

first business meeting of the month. Meetings may last four (4) to six (6) hours or more, but the exact times of the meetings is often unpredictable. Several additional meetings will be required on an as-needed basis. Meeting times and length of additional meetings are subject to change. There are typically no meetings in August.In addition to the services outlined above, the County may also request transcription services of other audio files, including audio related to public safety topics.The County anticipates awarding a one (1) year contract with four (4) additional one (1) year renewal options for a maximum five (5) year contract.Addendum:Addendum #1 Changes and/or Additions issued on March 27, 2024. Publication Date/Time: 3/12/2024 3:00 PM Publication Information: Request for Proposal Closing Date/Time: 4/11/2024 4:00 PM Addendum Date/Time: Addendum #1 issued on March 27, 2024. Contact Person: Diane C. Smith, NIGP-CPP/CPPB Please see the attached document RFQ 647812 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Miscellaneous: Addendum #1 Changes and/or Additions issued on March 27, 2024. Related Documents: RFQ 639831 (PDF)Addendum 1 (PDF) Return To Main Bid Postings Page