5_Electrical Services-HCESC-SER-21B

Notice to Bidders Hunterdon County Educational Service Commission (HCESC) conducts and acts as a Lead Agent to an NJ approved voluntary Cooperative Pricing System consisting of over 700+ members throughout the entire State of NJ, under number 34HUNCCP. Sealed bids will be received and opened on October 5, 2021, at 1:00 P.M. prevailing time in the offices of the HCESC, Cooperative Purchasing Department, 37 Hoffmans Crossing Road, Califon, NJ 07830 for: Electrical Services #HCESC-SER-21B On an as needed basis Specifications and instructions to bidders may be obtained at the HCESC Cooperative Pricing website at purchasing.hcesc.com. All bid addenda will be issued on the website. Therefore, all interested respondents should check the website from now through bid opening. It is the sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement. Bids must be submitted in a sealed envelope and distinctly marked with the name of the bidder, category bid

on, date, and time of the bid. If the envelope is placed in a mailer, it must be distinctly marked. Bids must be delivered or mailed to the Hunterdon County ESC, 37 Hoffmans Crossing Road, Califon, NJ 07830, and received by October 5, 2021, at 1 P.M. Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq. Doreen Pirozzi Purchasing Manager Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 1 http://purchasing.hcesc.com Hunterdon County Educational Services Commission Cooperative Purchasing NJ State Approved Cooperative Pricing System #34HUNCCP The Hunterdon County Educational Services Commission (HCESC) is a cooperative currently consisting of over 700+ and growing, municipal governments, public educational institutions, schools, vocational, technical or charter schools, public colleges or universities, community colleges, and other quasi-governmental organizations that generated well over 75.4 million dollars in discounted sales in 2020. The sales and service volumes resulting from these awarded contracts have the potential to generate considerable business since all Co-op Members using these contracts have their mandatory NJ procurement laws satisfied. The HCESC is dedicated to the objective of providing our members with an established sourcing partnership with the selected manufacturer(s), authorized dealers, and vendors. The power of cooperative purchasing enables HCESC to issue competitive solicitations and contracts for its members on a wide variety of products and services. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 2 Hunterdon County Educational Services Commission Co-op Members Region #1 - Sussex County Green Township BOE Newton BOE Stanhope BOE Stillwater Township BOE Vernon Township BOE Sussex County ESC Kittatinny Regional BOE Lenape Valley Regional BOE Sparta BOE Byram, Township of Hamburg BOE Franklin Borough BOE Byram Township BOE Fredon Township BOE High Point Regional BOE Frankford Township BOE Fredon, Township of Hopatcong BOE Andover Regional BOE Sussex-Wantage Regional BOE Ogdensburg BOE Sussex, County of Wallkill Valley Regional BOE Montague BOE Sparta, Township of Green, Township of Vernon, Township of Sandyston-Walpack BOE Hampton Township BOE Sussex County Technical School Newton, Town of Stillwater Township Sussex County Community College Region #1 - Morris County Butler BOE Chester BOE County College of Morris Florham Park BOE Jefferson Township BOE Madison BOE Montville Township BOE Mount Olive BOE Pequannock Township BOE School District of the Chathams West Morris Regional BOE Wharton BOE Denville Township BOE Mine Hill Township BOE Randolph Township BOE Morris BOE Mountain Lakes BOE East Hanover Township BOE Roxbury Township BOE Morris Hills Regional BOE Netcong BOE Parsippany-Troy Hills Regional BOE Washington Township BOE Morris, County of Dover BOE Riverdale BOE Boonton Township BOE Hanover Park BOE ESC of Morris County Mount Arlington BOE Mendham Borough BOE Kinnelon BOE Morris County Vocational BOE Jefferson, Township of Mendham Township BOE Morris Plains BOE Dover, Town of Rockaway Township BOE Chester, Township of Boonton BOE Southeast Morris County Municipal Utilities Authority Roxbury, Township of Morris, Township of Long Hill Township BOE Rockaway Borough BOE Randolph, Township of Hanover Sewerage Authority Hanover, Township of Butler, Borough of Long Hill, Township of Chatham, Borough of Chester Library Harding Township BOE Region #1 - Warren County Allamuchy BOE Alpha BOE Belvidere BOE Blairstown BOE Frelinghuysen Township BOE Franklin Township BOE Great Meadows BOE Greenwich Township BOE Hackettstown BOE Harmony Township BOE Hope Township BOE Knowlton Township BOE Lopatcong Township BOE Mansfield Township BOE North Warren Regional BOE Oxford Township BOE Phillipsburg BOE Pohatcong Township BOE Warren County Special Services Warren County Technical School Warren Hills Regional BOE Warren Township BOE Washington Borough BOE Washington Township BOE Warren, County of Independence, Township of Alpha, Borough of Frelinghuysen, Township of Franklin Township BOE Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 3 Region #1 - Somerset County Bernards Township BOE Bound Brook BOE Branchburg Township BOE Branchburg, Township of Bridgewater-Raritan Regional BOE Franklin Township BOE Hillsborough BOE Montgomery, Township of Somerset County Vocational-Technical School Somerset Hills Regional BOE Somerset, County of Somerville BOE South Bound Brook BOE Warren Township BOE Watchung BOE Watchung Hills Regional BOE Bound Brook, Borough of Somerset County ESC Green Brook Township BOE Montgomery Township BOE Somerset County Library Somerset County Improvement Authority North Plainfield BOE Raritan Valley Community College Central Jersey College Prep Charter School Far Hills, Borough of Franklin, Township of Manville BOE Thomas Edison EnergySmart Charter School Somerville, Borough of Peapack & Gladstone, Borough of Region #1 - Hudson County Beloved Community Charter School Elysian Charter School Ethical Community Charter School Hoboken Dual Language Charter School Jersey City BOE Jersey City, City of Learning Community Charter School Union City BOE Kearny BOE Weehawken BOE Weehawken, Township of Hoboken BOE Harrison BOE Secaucus, Town of Secaucus BOE Bayonne BOE Hudson Arts & Science Charter School Hoboken, City of The Golden Door Charter School Union City Housing Authority West New York, Town of Jersey City Redevelopment Authority Hudson, County of East Newark BOE Hoboken Housing Authority Harrison, Town of M.E.T.S. Charter School West New York BOE Region #1 - Passaic County Little Falls BOE Paterson BOE Paterson Charter School for Science & Technology Wayne BOE Passaic County Community College Pompton Lakes BOE West Milford BOE Totowa BOE Clifton Public Library Wanaque BOE Passaic BOE Paterson Arts and Science Charter School West Milford, Township of Passaic Arts & Science Charter School North Haledon BOE Pompton Lakes, Borough of Clifton BOE Manchester Regional BOE Little Falls, Township of Passaic, County of Clifton, City of Haledon BOE Wayne, Township of Hawthorne BOE Bloomingdale, Borough of Paterson, City of Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 4 Region #1 - Hunterdon County Alexandria Township BOE Bethlehem Township BOE Bloomsbury Borough BOE Califon BOE Clinton-Glen Gardner BOE Clinton Township BOE Clinton, Town of Clinton, Township of Delaware Township BOE Delaware, Township of Delaware Valley Regional BOE East Amwell Township BOE West Amwell, Township of Flemington-Raritan Regional BOE Franklin Township BOE Frenchtown BOE Hampton BOE Hampton, Borough of High Bridge BOE High Bridge, Borough of Holland Township BOE Holland, Township of Hunterdon Central Regional BOE Hunterdon County ESC Hunterdon County Polytech Kingwood Township BOE Kingwood, Township of Union Township BOE Lambertville, Borough of Lebanon Borough BOE Lebanon Township BOE Milford BOE Milford Library North Hunterdon-Voorhees Regional BOE Readington Township BOE Readington, Township of South Hunterdon Regional BOE (West Amwell, Stockton & Lambertville St. Pauls Christian School Tewksbury Township BOE Bloomsbury, Borough of Readington-Lebanon Sewerage Authority Union, Township of Alexandria Township Region #1 - Bergen County Allendale BOE Cresskill BOE Emerson BOE Englewood BOE Glen Rock, Borough of Leonia BOE Mahwah Township BOE Midland Park BOE New Milford BOE Northern Highlands Regional BOE Paramus BOE Park Ridge BOE Ridgewood BOE River Vale BOE Waldwick BOE Wyckoff BOE Hillsdale, Borough of Hackensack BOE Bergen County Special Services Bergen County Technical School Carlstadt BOE Wood-Ridge BOE Rutherford BOE Teaneck, Township of Teaneck BOE Little Ferry, Borough of Washington, Township of Ho-Ho-Kus BOE Bergenfield BOE Oradell BOE Pascack Valley Regional BOE Alpine BOE Saddle Brook BOE Tenafly BOE Closter BOE Ramsey BOE Elmwood Park BOE North Bergen BOE Englewood Cliffs BOE Northvale BOE Rochelle Park BOE Saddle River BOE Dumont BOE East Rutherford BOE Upper Saddle River BOE Moonachie BOE Little Ferry BOE Ridgefield BOE Hasbrouck Heights BOE Oakland BOE North Arlington BOE Fort Lee BOE Demarest BOE Ramapo Indian Hills Regional BOE Carlstadt-East Rutherford BOE Bergen Arts & Science Charter School Oakland, Borough of Fort Lee, Borough of Bogota BOE Ridgefield Park BOE Montvale BOE Fair Lawn BOE Ramapo College of NJ Northern Valley Regional BOE Lyndhurst BOE Rochelle Park Library Hillsdale BOE Westwood Regional BOE Garfield BOE South Bergen Jointure Commission Maywood BOE Edgewater, Borough of Montvale, Borough of Woodcliff Lake, Borough of River Edge, Borough of Wyckoff, Township of Midland Park, Borough of Wallington BOE Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 5 Region #1 - Union County Berkeley Heights BOE Berkeley Heights Public Library Clark BOE New Providence BOE Rahway BOE Roselle BOE Springfield, Township of Union, County of Westfield BOE Kent Place School Township of Union BOE Summit BOE Union County Vocational School Scotch Plains-Fanwood BOE Springfield BOE Union County ESC Morris-Union Jointure Commission Summit Free Public Library Cresthaven Academy Charter School Garwood BOE Kenilworth BOE Elizabeth BOE Union, Township of Summit, City of Winfield Township BOE Rahway Valley Sewerage Authority Clark, Township of Cranford, Township of Plainfield BOE Union County College Mountainside BOE Hillside BOE Berkeley Heights, Township of Region #1 - Essex County Maplewood, Township of Belleville BOE East Orange Community Charter School East Orange, City of Millburn Township BOE Montclair BOE Newark Preparatory Charter School North Star Academy Charter School Nutley BOE Paulo Freire Charter School Peoples Preparatory Charter School Roseville Community Charter School University Heights Charter School West Orange BOE Burch Charter School East Orange BOE Philip's Academy Charter School Montclair, Township of The Childrens Institute Caldwell-West Caldwell BOE Spirit Preparatory Charter School West Essex Regional BOE South Orange-Maplewood BOE Essex Fells BOE Roseland BOE Cedar Grove BOE Essex County Vocational-Technical School Belleville Library & Information Center Newark Public Library Fairfield BOE Irvington BOE Montclair State University Essex Regional ESC Essex, County of West Caldwell, Township of Glen Ridge BOE NJ Transit Newark BOE Team Academy Charter School City of Orange Township Bloomfield BOE Robert Treat Academy Charter School North Caldwell BOE Region #2 - Middlesex County Cranbury Township BOE Edison, Township of Highland Park BOE Metuchen BOE South Plainfield BOE Woodbridge Township BOE Woodbridge, Township of Old Bridge Township BOE Sayreville BOE Piscataway Township BOE South Brunswick Township BOE Carteret BOE East Brunswick, Township of Edison BOE Jamesburg BOE Middlesex County College North Brunswick BOE Plainsboro, Township of Spotswood BOE Piscataway, Township of South Amboy BOE North Brunswick, Township of Perth Amboy BOE Middlesex County Vocational-Technical School Monroe Township BOE South River BOE Middlesex County Stem Charter School New Brunswick BOE Middlesex, County of East Brunswick BOE Perth Amboy, City of Milltown, Borough of Middlesex BOE Milltown BOE Old Bridge, Township of New Brunswick, City of Middlesex, Borough of ESC of NJ South Amboy, City of Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 6 Region #2 - Mercer County Ewing Township BOE Hamilton Township BOE Hamilton, Township of Hopewell Valley Regional BOE Lawrence Township BOE Mercer County Special Services Mercer County Technical School Pace Charter School Princeton Charter School Trenton BOE Village Charter School West Windsor-Plainsboro BOE Trenton, City of Princeton BOE Princeton, Town/Township of East Windsor Regional BOE International Charter School of Trenton Princeton Public Library Robbinsville BOE The College of NJ Mercer County Community College Hopewell, Township of Region #2 - Monmouth County Asbury Park BOE Manalapan-Englishtown BOE Monmouth, County of Hazlet BOE Tinton Falls BOE Highlands BOE Freehold Borough BOE Keansburg BOE Holmdel Township BOE Township of Ocean BOE Neptune Township BOE Asbury Park, City of Bradley Beach BOE Colts Neck Township BOE Manasquan BOE Upper Freehold Regional BOE Monmouth County Vocational School Freehold Regional BOE Shrewsbury BOE Rumson-Fair Haven BOE Monmouth Regional BOE Allenhurst BOE Marlboro, Township of Monmouth Beach, Borough of Matawan-Aberdeen Regional BOE Brielle BOE Fair Haven BOE Freehold Township BOE Howell Township BOE Millstone Township BOE Avon BOE Union Beach BOE Long Branch BOE Freehold Township Fire District #1 Red Bank Borough BOE Holmdel, Township of Long Branch, City of Spring Lake Heights BOE Wall Township Fire District #1 Wall Township Fire District #3 Monmouth County Park System Henry Hudson Regional BOE Colts Neck, Township of Spring Lake Heights, Borough of Marlboro Township BOE Brookdale Community College Atlantic Highlands, Borough of Wall Township Fire District #2 Wall Township BOE Red Bank Regional BOE Hope Academy Charter School Bayshore Regional Sewerage Authority Middletown Township BOE Eatontown BOE Region #2 - Ocean County Bay Head, Borough of Brick Township BOE Ocean County Vocational-Technical School Plumsted Township BOE Point Pleasant BOE Southern Regional BOE Lacey Township BOE Central Regional BOE Seaside Heights BOE Barnegat Township BOE Ocean Township BOE Little Egg Harbor Township BOE Manchester Township BOE Lakewood Township BOE Stafford Township BOE Jackson Township BOE Long Beach Island BOE Ocean County Health Department Ocean County College Toms River Municipal Utilities Authority Ocean City BOE Lacey, Township of Ocean, County of Stafford, Township of Pinelands Regional BOE Ocean County Library Long Beach, Township of Ocean, Township of Toms River BOE Beach Haven BOE Lakewood, Township of Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 7 Region #2 - Burlington County Lumberton Township BOE Burlington County Institute of Technology Burlington County Special Services Mount Holly Township BOE Beverly City BOE Bordentown Regional BOE Cinnaminson Township BOE Moorestown Township BOE Rancocas Valley Regional BOE Burlington, County of Delanco Township BOE Maple Shade BOE Evesham Township BOE Riverside Township BOE Tabernacle Township BOE Florence BOE Medford Township BOE Northern Burlington County Regional BOE Riverton BOE North Hanover Township BOE Springfield Township BOE Chesterfield Township BOE Pemberton Township BOE Lenape Regional BOE Willingboro BOE Eastampton BOE Mount Laurel Township Municipal Utilities Authority Burlington, City of Shamong Township BOE Delran Township BOE Burlington City BOE Region #3 - Camden County Camden City BOE Eastern Camden County Regional BOE Haddonfield BOE Leap Academy University Charter School Black Horse Pike Regional BOE Camden County ESC Lindenwold BOE Winslow Township BOE Pine Hills BOE Freedom Prep Charter School Collingswood BOE Oaklyn BOE Camden Community Charter School Sterling BOE Cherry Hill BOE Voorhees BOE Berlin Township BOE Cherry Hill, Township of Runnemede BOE Camden County Technical School Waterford Township BOE Camden County Municipal Utilities Authority Mt. Ephraim BOE Bellmawr, Borough of Haddon Heights BOE Gloucester Township BOE Camden, City of Clementon BOE Berlin Borough BOE Bellmawr BOE Merchantville BOE Pennsauken BOE Gloucester City BOE Region #3 - Gloucester County Washington Township BOE Swedesboro-Woolwich BOE Paulsboro BOE Clayton BOE Deptford Township BOE Pitman BOE Gateway Regional BOE Franklin Township BOE Westville BOE Clearview Regional BOE Delsea Regional BOE Harrison Township Fire District #1 Gloucester County Vocational-Technical School Gloucester County Special Services Mantua Township BOE Wenonah BOE West Deptford BOE Washington, Township of Gloucester County Improvement Authority Logan Township Municipal Utilities Authority West Deptford, Township of Monroe Township BOE East Greenwich Township BOE Woodbury City BOE Region #3 - Salem County Pennsville BOE Salem Community College Salem County Special Services Salem County Vocational-Technical School Pittsgrove Township BOE Oldmans Township BOE Lower Alloways Creek BOE Salem, County of Penns Grove-Carneys Point BOE Quinton Township BOE Woodstown-Pilesgrove Regional BOE Lower Alloways Creek, Township of Upper Pittsgrove BOE Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 8 Region #3 - Cumberland County Cumberland County Technical Center Millville Public Charter School Vineland Public Charter School Bridgeton Public Charter School Cumberland County College Bridgeton BOE Vineland, City of Maurice River Township BOE Cumberland County Improvement Authority Hopewell Township BOE Millville BOE Rowan College of South Jersey Region #3 - Atlantic County Greater Egg Harbor Regional BOE Hamilton Township BOE Folsom BOE Buena Regional BOE Egg Harbor City BOE Atlantic County Vocational School Margate City BOE Atlantic City Community Charter School Somers Point BOE Brigantine BOE Linwood BOE Atlantic County Special Services Pleasantville BOE Stockton University Northfield BOE Absecon BOE Hamilton, Township of Ventnor City BOE Hammonton BOE Atlantic City BOE Atlantic City Municipal Utilities Authority Egg Harbor, Township of Egg Harbor Township BOE Mullica Township BOE Galloway Township BOE Region #3 - Cape May County Cape May City BOE Wildwood BOE West Cape May BOE Lower Township BOE Upper Township BOE Lower Cape May Regional BOE Cape May County Special Services Cape May County Technical School Cape May County Municipal Utilities Authority Middle Township BOE Wildwood Crest BOE Wildwood, City of Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 9 Hunterdon County Educational Services Commission Bidders Checklist Electrical Services #HCESC-SER-21B FAILURE TO SUBMIT ANY OF THESE ITEMS MAY BE CAUSE FOR REJECTION OF THE BID. Required with Bid Submitted with Bid XXXX Required Evidence EEO/Affirmative Action Compliance ______ Notice Questionnaire (Exhibit A & A14) XXXX Non-Collusion Affidavit (Exhibit B & A16) ______ XXXX Bidders Acknowledgement of Receipt of Addenda (to be ______ completed if Addenda are issued) (Exhibit C & A18) XXXX Statement of Ownership Disclosure (A15) ______ XXXX Statement of Suspension of Debarment (A35) ______ XXXX Political Contribution Disclosure Form (Exhibit D & A25) ______ XXXX Bid Proposal Forms (Exhibit E & A5) ______ XXXX Prevailing Wage Certification Form (Exhibit F & A20) ______ XXXX Acceptance of Bid and Contract Award (Exhibit G & A33) ______ XXXX Equipment Certification Form (Exhibit H) ______ XXXX Prequalification Affidavit (Exhibit I & A22) ______ XXXX Notice of Classification (A22) ______ XXXX Total Amount of Uncompleted Contracts (A22) ______ XXXX Proof of Electrical License (A19) ______ Required Prior to the Issuance of a Contract within 7 Days (It is preferred these documents be included with the bid submission, but not required) Certificate of Insurance naming Hunterdon County ESC as additional insured (A10) W9 Form (A23) Affirmative Action Certificate or AA302 Form with proof of payment (A14) Business Registration Certificate (A13) Public Works Contractor Registration (A21) Disclosure of Investment Activities in Iran (A31) This checklist is provided for the bidders use in assuring compliance with required documentation, however, it does not include all specification requirements and does not relieve the bidder of the need to read and comply with the specification. Name of Bidder: ______________________________ Signature: ________________________________ Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 10 Hunterdon County Educational Services Commission Goals and Objectives The Hunterdon County Educational Services Commission (HCESC) is looking for Contractors to provide labor and materials for maintenance, repair, and project work when directed by a Co-op Member that wishes to participate, for any building or grounds at the contract prices on a time and materials basis for Electrical Services. The purpose of the bid and subsequent contract is to efficiently offer the Co-op Member and any additional participants a guaranteed rate, irrespective of the volume of orders or the size of any one order or project. Submission of Bids Bids are due at the HCESC Administrative Office, 37 Hoffmans Crossing Road, Califon, NJ 07830 on or before October 5, 2021, at 1:00 PM. and shall be submitted in a sealed envelope and distinctly marked with the name and address of the bidder and the bid name as well as the trade bid on. If the envelope is placed in a mailer that must be distinctly marked as well. It is the bidder's responsibility to see that bids are presented to the Business Administrator at the hour and place designated. Bids may be hand-delivered or mailed; however, HCESC disclaims any responsibility for bids forwarded by regular or express mail. Late bids will not be considered and returned unopened. The Vendors literature and/or pricing sheets will not be accepted in lieu of completing the proposal blank(s) as set forth in these specifications. HCESC reserves the right to postpone the date for the presentation and opening of bids and will give written notice of any such postponement to each prospective bidder as required by law. Bids must be signed in ink by the bidder; all quotations must be typed or written in ink. The bidder, in ink, must initial any quotation showing any erasure alteration. Prices and totals are to be inserted in the spaces provided. All forms shall be completed and attached to the bid proposal. The BIDDER IS ALERTED TO THE BID DOCUMENT CHECKLIST PAGE. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 11 A. GENERAL REQUIREMENTS A1. Americans with Disabilities Act The Contractor must comply with all provisions of the Americans with Disabilities Act (ADA), P.L. 101-336, in accordance with 42 U.S.C. S121 01 et seq. A2, Estimated Value The HCESC cooperative consists of over 700+ municipal governments, public educational institutions, schools, vocational, technical or charter schools, public colleges or universities, community colleges, and other quasi-governmental organizations that generated well over 75.4 million dollars in discounted sales in 2020. The sales and service volumes resulting from these awarded contracts have the potential to generate considerable business since all Co-op Members using this contract have their mandatory NJ procurement laws satisfied. A3. Payment Every effort will be made by the Co-op Members to pay vendors and Contractors within thirty (30) to sixty (60) days provided the Co-op Member receives the appropriate documentation including but not limited to: 1) Signed Voucher 2) Invoices Payment will be rendered upon completion of the services or delivery of full order to the satisfaction of the Co-op Member unless otherwise agreed to by written contract or mandated by law. The Co-op Member, at its discretion, may make partial payments. All payments are subject to approval by the Co-op Members formal board at a public meeting. Payment may be delayed from time to time depending on the Co-op Members meeting schedule. Public funds will be used to pay for goods delivered or services rendered only. Purchasers will not pay penalties, service charges, late fees, or interest on overdue bills. No employee is authorized to sign a letter of credit or any other document that represents a legal commitment to pay additional fees. Invoices All invoices created by the Contractor must clearly outline the goods provided or services rendered and the date(s) the goods/services were provided. All invoices must include the following information: 1. Full name and address of the company 2. Purchase order number from the Co-op Member 3. Companys invoice number that may be used as a reference 4. Goods and services rendered. 5. System identifier (34HUNCCP) 6. HCESC bid name & number (Electrical Services #HCESC-SER-21B) All invoices must be submitted within thirty (30) days of service and be directed to the attention of the Co-op Members designated representative or, if no such representative is designated, the Co-op Members Business Administrator. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 12 A4. Taxes As New Jersey governmental entities, the HCESC and its Co-op Members are exempt from the requirements under New Jersey state sales and use tax (N.J.S.A. 54:32B-1 et seq.) and do not pay any sales or use taxes. Bidders should note that they are expected to comply with the provisions of the said statute and the rules and regulations promulgated thereto to qualify them for examinations and reference to any and all labor, services, materials, and supplies furnished to the Co-op Member. Contractors may not use the HCESC or the Co-op Members tax-exempt status to purchase supplies, materials, service, or equipment. A5. Bid Proposal Form All bids are to be written in by typewriter or ink in a legible manner on the official Bid Proposal Form. Any bid price showing any erasure or alteration must be initialed by the bidder in ink, at the right margin next to the altered entry. Failure to initial any erasure or alteration may be a cause to disqualify that particular bid entry. If the disqualified entry is a required one, the entire bid may be subject to rejection, so please fill out all entries with care. The Bid Proposal Form must be duly signed by the authorized representative of the company in the appropriate space, at the end of the Bid Proposal Form. Failure to sign the Bid Proposal Form may be cause to disqualify the entire bid. If the Bid Proposal Form contains more than one sheet, the bidders are required to affix the company name and address on each intervening sheet. HCESC will not consider any bid on which there is any alteration to, or departure from, the bid specifications. Bidders are not to make any changes on the Bid Proposal Form or qualify their bid with conditions differing from those defined in the contract documents. If bidders do make changes, on the Bid Proposal Form, except as noted above for initialed clerical mistakes, it shall be a cause to disqualify that particular bid as non-responsive. N.J.S.A. 18A:18A-2(y). A5.1 Labor Bidders shall submit a price for labor based on the awarded hourly rate to be charged to the Co-op Member for all labor required to accomplish the work. The hourly rate shall apply to all workers, without regard to title or worker classification. The hourly rate is not a payroll rate. The bidders responsibility to pay prevailing wages is not affected by bidding a single hourly rate. The hourly rate includes all necessary tools, vehicles, equipment, payroll, taxes, fringe benefits, transportation, overhead, and profit. A5.2 Parts/Materials Bidders shall submit a markup percentage to the Contractors actual cost for parts and/or materials required to perform the work. Supplier invoices may be required at the discretion of the Co-op Member, as well as product/price breakdown. A5.3 Service Call Fee Bidders shall submit a flat rate for the initial visit and assessment when providing a quote. The contractor shall be required to waive the service call fee in the event that the member engages the contractor to perform the work for which the quote was provided. The contractor may, but Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 13 shall not be required to, waive the fee for any member who solicits a quote but does not engage the contractor for the work, which waiver shall be in the contractors sole discretion. A6. Contracts A6.1 Award of Contract, Rejection of Bid(s) An award will be made by the county to the lowest qualified and responsible bidder as the Primary Contractor. An award shall also be made to the second-lowest qualified and responsive bidder. In the event the Primary Contractor declines the work due to unavailable workforce and/or fails to respond to an inquiry within 24 hours, the Co-op Member has the option of contracting with the Secondary Contractor. HCESC reserves the right to decline the award to a Secondary Contractor in the event that the difference in price between the Primary and Secondary bids is unreasonable, in the HCESCs sole determination. A response to this bid acknowledges that new Co-op Members will be offered the same terms and conditions, as well as the pricing current Co-op Members receive. HCESC reserves the right to reject any or all bids pursuant to law and waive any informalities and to take such alternates that HCESC feels are in the best interests of the Co-op Members. The bid document and notice of award shall be considered incorporated as part of the formal contract. HCESC requests that bidders only respond if they are able to offer prices lower than what they ordinarily offer on separate, single school district contracts. In the event of a public emergency declared at the local, state, or federal level prior to the expiration of the contract, if the owner opts to extend the terms and conditions of the contract, the contractor agrees to extend the terms and conditions of this specification, whether existing or expiring for no longer than six (6) months, for goods and/or services for the duration of the emergency. A6.2 Equal Prices Pursuant to N.J.S.A. 18A:18A-37(d) when two or more bidders submit equal prices and the prices are the lowest responsible bids, HCESC may award the contract to the vendor whose response, at the discretion of HCESC, is most advantageous, price and other factors considered. A6.3 Return of Contracts and Related Contract Documents (when required) Upon notification of award of the contract by HCESC, the successful respondent shall sign and execute a formal contract agreement between HCESC and the respondent, when required. If a formal contract is not required by HCESC, these bid documents, the bidders proposal, and the Notice of Award issued by the HCESC shall constitute the contract between the HCESC and the successful bidder. Additionally, any approved and signed Co-op Member Purchase Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 14 Order will constitute a contractual agreement between the vendor and the Co-op Member. When a formal contract is required the successful respondent shall sign and execute said contracts and return said contracts along with the following; 1. Performance Bond in the total amount of the contract (not required) 2. Insurance Certificate with HCESC as an additional insured. 3. Other required documents as may be outlined in the bid specification. The executed contracts and related documents must be returned to; Doreen Pirozzi, Purchasing Manager Hunterdon County Educational Services Commission 37 Hoffmans Crossing Road Califon, NJ 07830 within seven (7) days of receipt of notification. Failure to execute the contract and return said contract and related documents within the prescribed time may be cause for a delay in payment for services rendered or products received or the annulment of the award by HCESC with the bid security becoming the property of HCESC. HCESC reserves the right to accept the bid of the next lowest responsible respondent. A6.4 Initial Term, Renewal, and Annual Termination Option 1. Initial Term - The term of the contract shall be a period of two (2) years from the date of the award by HCESC unless terminated at an earlier date by HCESC pursuant to paragraph 3 below, or in accordance with the procedures for termination that may be set forth elsewhere in the contract or bid documents. 2. Renewal Term - The contract may be renewed by HCESC for up to two (2) one-year periods or an additional two-year period pursuant to N.J.S. A. 18A;18:A-42. 3. Annual Termination Option - In addition to any other right or recourse available to HCESC to terminate the contract. HCESC shall also have the option to terminate the contract upon the first anniversary of the contract award and/or each successive anniversary thereafter (Annual Termination Option). HCESC may utilize its Annual Termination Option for any reason or no reason whatsoever and HCESC shall not be required to provide the Contractor with a reason as to why HCESC may decide to exercise the Annual Termination Option. In the event that HCESC utilizes the Annual Termination Option, HCESC shall provide the Contractor with written notice of its intent to do so at least fifteen (15) days prior to the anniversary of the contract award. The Annual Termination Option is the right belonging solely to HCESC and may not be used by the Contractor to terminate its obligations under the contract. The successful bidder will be required to hold prices awarded for the life of the contract. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 15 A6.5 Purchase Order Required; Notice to Proceed No Contractor or vendor shall commence any project, provide any service or deliver any goods until he is in receipt of an approved purchase order authorizing work to begin or goods to be delivered. Purchase orders may be placed against the contract up to and including the end of business on the last day of the contract, for delivery no more than 30 days after the contract expiration. Co-op Members purchasing through this cooperative bid will have the right to purchase from the successful bidder at the same award as submitted in the bid. A7. Subcontracting Contractors, service providers, and all vendors with whom HCESC has awarded a contract may not subcontract any part of the work done or assign any part of the contract for goods or materials for HCESC without first receiving written permission from HCESC. Contractors, service providers, and vendors using subcontractors assume all responsibility for work performed by subcontractors. HCESC may require the following non-exhaustive list of documents to be secured from all approved subcontractors. 1. Insurance Certificate as outlined in the bid specifications 2. Affirmative Action Evidence as outlined in the bid specifications 3. Written certification that the subcontractor shall adhere to prevailing wages as provided through New Jersey State Law 4. Business Registration Certificate In cases of subcontracting, only the prime contractor shall be paid by HCESC or its Member. It is the sole responsibility of the prime contractor to ensure that all subcontractors are paid. HCESC and/or its Co-op Member shall be held harmless against any or all claims generated against prime contractors for nonpayment to subcontractors. Transportation carriers hired by the vendor to deliver goods and materials are not considered to be subcontractors. A8. Bid Security The following provision shall be applicable to this bid and be made a part of the bidding documents. Performance Bond A Performance Bond for one hundred percent (100%) of the estimated amount of the contract MAY BE REQUESTED by any Co-op Member participating in the bid. The cost of this bond will be the responsibility of the Co-op Member. A corporate surety licensed to do business in the State of New Jersey and acceptable to the requesting Co-op Member must issue the executed Performance Bond. Indicate Bonding company information as well as cost per thousand. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 16 A9. Reports and Fee The total cost of HCESCs program is funded through a two percent (2%) participation fee required to be paid to HCESC by all successful Bidders/Contractors on a quarterly basis (Participation Fee). The Participation Fee is equal to two percent (2%) of the total dollar amount of all goods and services sold/provided by the Contractor(s) to Co-op Members. All quotes/prices/bids submitted for this project shall be inclusive of the two percent (2%) Participation Fee. The Participation Fee shall not be printed as a line item or separate charge on any quotation, invoices, or any other such documentation provided by the Contractor to Co-op Members. The price stated in your bid for this project shall be the price charged to the Co-op Member. The Participation Fee shall be due within 30 days of each respective quarters end with the exception of the last quarter of the contract. The Participation Fee for the final quarter of the contract shall be due within ten (10) days following the contract expiration. The Participation Fee shall be made payable to the Hunterdon County Educational Services Commission and sent to the attention of the Purchasing Manager. All Contractors shall also be required to issue Quarterly Reports documenting all ORDERS RECEIVED from Co-op Members. Quarterly Reports are due within fifteen (15) days of each respective quarters end (March, June, September & December) with the exception of the last quarter of the contract. The Quarterly Report for the final quarter of the contract shall be due within ten (10) days following the contract expiration. Quarterly Reports shall be emailed to dpirozzi@hunterdonesc.org. Each Quarterly Report must contain the following: Co-op Member Brief Description of Service Labor Total Parts Total Every Contractor must provide the HCESC with a report for every quarter regardless of the number of sales made for the quarter and even if no sales were made. In addition to the Quarterly Reports, all Contractors shall provide HCESC with an annual summary documenting all purchases made by Co-op Members for a period beginning with the date of the award of the contract and ending on the next June 30th, with additional annual summaries being provided for all consecutive annual periods for the term of the contract. Any Contractor who fails to timely submit required Participation Fee, Quarterly Report or annual summary or who fails to fully and accurately disclose services provided/goods sold to Co-op Members shall be considered in default of the contract and such failure shall be grounds for HCESCs termination of the Agreement. The Contractor shall remain liable for any and all fees owed up to and including the time the Agreement has been terminated by HCESC. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 17 mailto:dpirozzi@hunterdonesc.org A10. Insurance The Contractor shall secure, pay the premiums for and keep in force until the contract expires, insurance of the types and amounts listed below; General Liability $2,000,000 General Aggregate $1,000,000 Products $1,000,000 Personal Injury $1,000,000 Each Occurrence $5,000 Medical Expense Within seven (7) days of notice of intent to award, a Certificate of Insurance shall be submitted naming Hunterdon County Educational Services Commission as additional insured. In addition, the Contractor must present to the Co-op Member a Certificate of Insurance naming the Co-op Member as an additional insured in the amounts listed above, when requested by the Co-op Member. Other Insurances Workers Compensation Evidence of adequate Workers Compensation Insurance as required by the laws of the State of New Jersey and the United States must be available for perusal. The minimum limits are the following unless a greater amount is required by law: Bodily Injury by Accident $1,000,000 Each Accident Bodily Injury by Disease $1,000,000 Policy Limit Bodily Injury by Disease $1,000,000 Each Employee Contract Liability Same as General Liability Automobile Liability $1,000.000 per Occurrence A11. Acquisition, Merger, Sale and/or Transfer of Business, Etc. It is understood by all parties that if during the life of the contract, the contractor disposes of his/her business concern by acquisition, merger, sale, and/or transfer or by any means to convey his or her interest(s) to another party; all obligations are transferred to that new party, which new party shall be required to submit all mandatory documentation as required by State law. In this event, or in the event the contractor files for bankruptcy, HCESC shall have the right to terminate the contract, at its sole discretion. A12. Termination A12.1. Default. If HCESC determines, in its sole discretion, that the Contractor has failed to comply with the terms of these bid documents, the contract, and/or conditions of the bid and/or proposal upon which the contract is based, particularly but not limited to the Participation Fee and Reporting Requirements set forth above, or that the Contractor has failed to perform any required service, duties and/or responsibilities toward HCESC and/or a Co-op Member in a timely, proper, professional and/or efficient manner, then HCESC shall have the authority to immediately terminate the contract upon written notice to the Contractor setting forth the reason for termination and effective date of termination. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 18 Notwithstanding the above, HCESC will attempt to give the Contractor all reasonable opportunities to cure any defect in the Contractors performance or compliance with the contract. Any decision by HCESC to not terminate the contract in response to an act or omission by the Contractor constituting a default shall not be considered a waiver of HCESCs rights nor shall any such decision be binding against the HCESC with respect to future acts of default by the Contractor. In the event that HCESC terminates the contract based upon the Contractors default, HCESC expressly reserves the right to disqualify the Contractor as a bidder on future projects for a period of up to five (5) years based upon HCESCs prior negative experience with the Contractor. In such an event, HCESC also reserves the right to notify each of its Co-op Members of Contractors default and disqualification and HCESC may encourage Co-op Members and all other public boards of education in the State of New Jersey to similarly disqualify Contractor as authorized by N.J.S.A. 18A:18A-4. Accordingly, the Contractor should take care to fully and accurately comply with all contractual requirements. Termination by HCESC of the contract does not absolve the Contractor from potential liability for damages caused to the HCESC and/or the Co-op Member by the Contractors breach of the agreement. HCESC and/or the Co-op Member may withhold payment due to the Contractor and apply the same towards any damages incurred, subject to all relevant laws and regulations. Damages may include the additional cost of procuring said services or goods from other sources. The Contractor shall indemnify and hold HCESC and Co-op Members harmless from any liability to subcontractors or suppliers concerning work performed or goods provided arising out of the termination of this contract. A12.2. Unconditional Termination for Convenience. The contract may be terminated by HCESC for convenience without any liability or penalty to HCESC or any Co-op Member except that the Contractor shall be paid for services rendered prior as previously agreed to by the ordering party and the Contractor. In no event shall HCESC or any Co-op Member be liable for any loss of profits, loss of business advantage, compensatory or consequential damages, or any other claim by the Contractor other than the direct and agreed-upon cost of the goods and/or services. A12.3. Termination by HCESC for Reasons Other Than Default or Convenience. HCESC may also terminate this contract for any reason authorized by law or as otherwise provided in these contract documents. A13. Business Registration Certificate Pursuant to N.J.S.A. 52:32-44 as amended by P.L. 2004 Chapter 57, all bidders shall submit prior to the award of any contract a copy of the New Jersey Business Registration Certificate as issued by the Department of Treasury of the State of New Jersey. Failure to provide the New Jersey Business Registration Certification prior to the award of contract will be cause for the rejection of the entire bid. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 19 Goods and Services Contracts N.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowingly provide goods or perform services for a contractor fulfilling this contract: 1) The contractor shall provide written notice to its subcontractors to submit proof of business registration to the contractor: 2) prior to receipt of final payment from a contracting agency, the contractor must submit to the contracting agency an accurate list of all subcontractors or attest that none was used: 3) during the term of this contract, the contractor and its affiliates shall collect, remit, and notify all subcontractors and their affiliates that they must collect and remit to the Director of the New Jersey Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into this State. A contractor, subcontractor, or supplier who fails to provide proof of business registration or provides false business registration information shall be liable to a penalty of $25 for each day of violation, not to exceed $50,000 for each business registration not properly provided or maintained under a contract with a contracting agency. Information on the law and its requirements are available by calling 609-292-9292. A14. Affirmative Action Each Contractor shall submit to the public agency, after notification of award but prior to execution of a good and services contract, one of the following three documents: 1. Appropriate evidence that the Contractor is operating under an existing federally approved or sanctioned affirmative action program; or 2. A certificate of employee information report approval issued in accordance with N.J.A.C. 17:24-4; or 3. An employee information report (Form AA302) provided by the Division and distributed to the public agency through the Divisions website at www.state.nj.us/treasury/contract_compliance along with a copy of proof of payment to be completed by the contractor, in accordance with N.J.A.C. 17:27-4. Please note: A completed and signed Affirmative Action Questionnaire is required with the submission of the bid. However, HCESC will accept in lieu of the Questionnaire, the Affirmative Action Evidence stapled to the Affirmative Action Questionnaire form. If awarded a contract your company/firm will be required to comply with the requirements of N.J.S.A. 10:5-31 et. Seq. and N.J.S.A. 17:27 et seq. A15. Statement of Ownership Disclosure Bidders are hereby notified that every corporation and partnership, according to the provision of Chapter 33, Laws of 1977 of the State of New Jersey, must submit a statement accompanying the bid, setting forth the names and addresses of all stockholders in the corporation or partnership who own 10% or more of its stock, of any class or of all partners in the partnership, who owns 10% or more of that corporations stock, or the individual partners 10% or greater interest in that partnership, as the case may be, shall also be listed. The disclosure shall be continued until names and addresses, or every non-corporate stockholder, an individual partner, exceeding the 10% ownership criteria, has been listed. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 20 http://www.state.nj.us/treasury/contract_compliance A16. Non-Collusion Affidavit A notarized Non-Collusion Affidavit shall be submitted with the bid. A17. Indemnification The Contractor shall indemnify and hold harmless the HCESC, its board members, its Co-op Members, agents, servants, officers, and employees from any and all claims, liability, damages, fines, fees, and/or expenses, including, but not limited to reasonable attorneys fees and costs of suit, arising out of, resulting from, in connection with and/or related to the Services set forth herein, if said claims, liability, damages and/or expenses are caused by any error, omission, negligent, reckless, or intentional act of the Contractor, its subcontractors, agents, servants, officers and/or employees, or anyone else for whose acts they may be liable, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. In claims against any person or entity indemnified under this Section by an employee or agent of the Contractor, a subcontractor, anyone directly or indirectly employed by them, or anyone for whose acts they may be liable, the indemnification obligation under this Section shall not be limited by a limitation on the amount or type of damages, compensation or benefits. The Contractor shall also indemnify and hold harmless the HCESC, its board members, its Co-op Members, agents, servants, officers, and employees from and against any costs and expenses (including reasonable attorneys and consultants fees and costs) incurred in enforcing any of the Contractors defense indemnify and hold harmless obligation under this Contract. A18. Interpretations and Addenda No interpretation of the meaning of the specification will be made to any bidder orally. Every request for such interpretations should be made in writing to HCESC and must be received at least ten (10) days prior to the date fixed for the opening of bids to be given consideration. Any and all interpretations and any supplemental instructions will be distributed in the form of a written addendum to the specifications. Addenda will be provided in accordance with N.J.S.A. 18A:18A-21(c), as may be amended, by certified mail, certified fax, or email with receipt no later than seven (7) days Saturdays, Sundays, and holidays excepted, prior to the date for acceptance of bids. All addenda so issued shall become part of the contract documents. A19. License/Permit Performance of certain trades requires a license (Electrical, Plumbing, Locksmith, Pest Control, HVACR, etc.) and/or permit (Fire Protection Equipment, Boiler Repair, etc.) under local or state laws, codes or regulations. The Contractor shall hold such valid licenses and permits for the life of the contract. Copies of such shall be included with the bid submission. A20. New Jersey Prevailing Wage Act Pursuant to N.J.S.A. 34:11-56.25 et seq., contractors on projects for public work that exceed the prevailing wage contract threshold amount ($2,000) shall adhere to all requirements of the New Jersey Prevailing Wage Act. The contractor shall be required to submit a certified payroll record to the owner within ten (10) days of the payment of wages. The contractor is also Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 21 responsible for obtaining and submitting all subcontractors certified payroll records within the aforementioned time period. The contractor shall submit said certified payrolls in the form set forth in N.J.A.C. 12:60-6.1(c). It is the contractors responsibility to obtain any additional copies of the certified payroll form to be submitted by contacting the New Jersey Department of Labor and Workforce Development, Division of Workplace Standards. Additional information is available at http://lwd.dol.state.nj.us/labor/wagehour/lawregs/prevailing_wage_law.html. Accordingly, the Contractor must abide by the prevailing wage rate in the locality of the Co-op Member for each craft or trade or classification of all workmen needed to perform the contract during its performance period. The Contractor and any subcontractor shall pay to workmen wages that are not less than the prevailing wages. In the event that it is found that any workman employed by the Contractor or any sub-contractors pursuant to this contract is paid less than the required wage, then the Co-op Member may terminate the work as to which there has been a failure to pay required wages, and the Co-op Member may then prosecute the work to completion or otherwise. The Contractor and the Surety shall be liable to the termination of the contract and completion of the work in accordance with this provision. Before final payment, the Contractor shall furnish the Co-op Member with an affidavit stating that all workmen have been paid the prevailing rate of wages in accordance with Federal requirements. The Contractor shall keep an accurate record showing the name, craft, or trade and actual hourly rate of wages paid to each worker employed by him/her in connection with the work. Each Contractor and Subcontractor shall submit Manning Reports showing all information noted above on a weekly basis to the Co-op Member. Upon request, the Contractor and each Subcontractor shall file written statements certifying the amounts then due and owing to any and all workers for wages due on account of the work. The statements shall be verified by the oaths of the Contractor or Subcontractor, as the case may be. The Contractor and any subcontractor shall post the various prevailing wages for each craft, trade, or classification of workmen, including the effective date of any changes thereof, in a prominent and easily accessible place at the site of the work at such place or places as are used for the payment of wages to workmen. The Contractor and any subcontractor shall keep an accurate record showing the name, craft or trade and actual hourly rate of wages paid to each workman employed by the contractor or subcontractor, as the case may be, in connection with the performance of this contract for two years from the date of payment. A21. Public Works Contractor Registration N.J.S.A. 34:11-56.48 et seq. requires that a general or prime contractor and any listed subcontractors named in the contractors bid proposal must be registered at the time the bid proposal is submitted. After bid proposals are received and prior to award of the contract, the successful contractors shall submit a copy of a contractors certification along with those of all listed subcontractors. All non-listed subcontractors and lower-tier sub-subcontractors shall be registered prior to starting work on the project. It is the general contractors responsibility that all non-listed subcontractors at any tier have their certificate prior to starting work on the job. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 22 http://lwd.dol.state.nj.us/labor/wagehour/lawregs/prevailing_wage_law.html Under the law, a contractor is a person, partnership, association, joint-stock company, trust, corporation or other legal business entity or successor thereof who enters into a contract which is subject to the provisions of the New Jersey Prevailing Wage Act (N.J.S.A. 34:11-56.25 et seq.) It applies to contractors based in New Jersey or in another state. The law defines public works projects as contracts for public work as defined in the Prevailing Wage statute (N.J.S.A. 34:11-56.25(5)). The term means: Construction, reconstruction, demolition, alteration, or repair work, or maintenance work including painting and decorating, done under contract and paid for in whole or in part out of the funds of a public body, except work performed under a rehabilitation program. Public work shall also mean construction, reconstruction, demolition, alteration, or repair work, done on any property or premises, whether or not the work is paid for from public funds. Maintenance work means the repair of existing facilities when the size, type, or extent of such facilities is not thereby changed or increased. While maintenance includes painting and decorating and is covered under the law, it does not include work such as routine landscape maintenance or janitorial services. To register, a contractor must provide the State Department of Labor with a full and accurately completed application form. The form is available online at http://lwd.dol.state.nj.us/labor/wagehour/regperm/pw_cont_reg.html. N.J.S.A. 34:11-56.55 specifically prohibits accepting applications for registration as a substitute for a certificate or registration. A22. Prequalification/Notice of Classification - C047 Since the potential exists for this awarded contract to exceed $20,000.00 ALL Contractors and Subcontractors must comply. A. Pursuant to N.J.S.A. 18A: 18A-26-27 et seq. Bidders on any contract for public works in which the entire cost of the contract exceeds $20,000, must be pre-qualified by the Department of Treasury, Division of Property Management and Construction, as to class, category, and amount of public work on which they may submit bids. No person shall be qualified to bid on any public work contract with the Commission if he has not submitted a statement to the Department of Treasury, Division of Property Management and Construction which fully develops the financial ability, adequacy of plant and equipment, organization, and prior experience of the prospective Bidder, and such other pertinent and material facts, within a period of one year preceding the date of opening of the bids for such contract. B. Every pre-qualified Bidder must submit with his proposal, a notarized affidavit setting forth the type of work and the amount of work for which he has been qualified, that there has been no material adverse change in his qualification information, the total amount of completed work on contracts at the time and date of the classification. Any bid not including a copy of this affidavit shall be rejected as being non-responsive to bid requirements. (N.J.S.A. 18A:18A-32). Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 23 http://lwd.dol.state.nj.us/labor/wagehour/regperm/pw_cont_reg.html C. Bidders shall furnish evidence that he and his subcontractors have sufficient means and experience in the type of work to complete the project in accordance with the bid specifications. A subcontractor listing and bidders personnel and experience sheet shall be submitted to the HCESC as part of the bidding documents. Where the Bidder intends to subcontract any portion of the project, the cost of which will exceed $20,000, the subcontractor shall be pre-qualified to perform the work and the Bidder shall submit the required documentation pertaining to the subcontractor in accordance with Paragraphs A & B above. The HCESC may make such additional investigation as it deems necessary to determine the ability, competence, and financial responsibility of the Bidder to perform its work. The Bidder shall furnish the HCESC with the information and data for this purpose upon request. The HCESC reserves the right to reject any bid if the information fails to establish to the HCESCs satisfaction that the bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated here. D. Notice of Classification for Contracts Exceeding $20,000 (N.J.S.A. 18A:18A-27 et seq) Each Bidder shall submit with his bid a copy of a valid and active Prequalification/Classification letter issued by the Department of Transportation or the Department of Treasury, Division of Property Management and Construction as appropriate to the nature of the bid. Any bid submitted to a school/Commission under the terms of New Jersey Statutes, not including a copy of a valid and active Prequalification/Classification letter shall be rejected as being non-responsive to bid requirements. The Request for Classification Booklet (DPMC 27) can be viewed at http://www.state.nj.us/treasury/dpmc/Assets/Files/dpmc-27_05.pdf E. Uncompleted Contracts - Contracts Exceeding $20,000 (N.J.A.C. 17:19-2-12) HCESC also requires that each Bidder submits with his bid a certified Total Amount of Uncompleted Contracts form as prescribed by law. F. Prequalification Affidavit Contracts Exceeding $20,000 Pursuant to N.J.S.A. 18A:18A-32, every bidder shall submit with his bid a prequalification affidavit. A23. W-9 Vendors are required to submit a W9 after a contract is awarded. This form is available at the following link: http://irs.gov/pub/irs-pdf/fw9.pdf. A24. Political Contributions Disclosure - Requirements Pursuant to N.J.A.C. 6A:23A-6.3, as may be amended, please note the following: Award of Contract The HCESC will vote upon or award any contract in the amount of $17,500 or greater to any business entity which has made a contribution reportable by the recipient under P.L. 1973, c83 (codified at N.J.S.A. 19:44A-1 et seq.) to a member of the HCESC during the preceding one year period. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 24 http://www.state.nj.us/treasury/dpmc/Assets/Files/dpmc-27_05.pdf http://irs.gov/pub/irs-pdf/fw9.pdf Contributions During Term of Contract - Prohibited "Contributions reportable by the recipient under P.L. 1973, c83 (codified at N.J.S.A. 19:44A-1 et. seq.) to any member of the HCESC from any business entity doing business with the school district is prohibited during the term of the contract." Chapter 271 Political Contribution Disclosure Form - Required -- N.J.A.C. 6A:23A-6.3 (a4) All respondents shall submit with their bid package a completed and signed Chapter 271 Political Contribution Disclosure Form. Respondents disclosure shall indicate any and all reportable contributions made to any State, county, or local political entity of the State regardless as to which county said entity is located. A25. Political Contribution Disclosure Statement Pay to Play A business entity as defined by law is advised of its responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Law Enforcement Commission pursuant to N.J.S.A. 19:44A-20.13 (P.L. 2005 Chapter 271 Section 3) if the business entity receives contracts in excess of $50,000 from public entities in a calendar year. It is the business entitys responsibility to determine if filing is necessary. Additional information on the requirement is available from the New Jersey Election Law Enforcement Commission at 888-313-3532 or at www.elec.nj.us. A26. Challenge of Specifications (N.J.S.A. 18A:18A-15) Any prospective bidder who wishes to challenge a bid specification shall file such challenges in writing with the contracting agent no less than three (3) business days prior to the opening of the bids. Challenges filed after that time shall be considered void and having no impact on HCESC or the award of the Contract. A27. Compliance with all Laws (where applicable) The Contract is governed by the New Jersey Public School Contracts Law, N.J.S.A. 18A:18A-1 et seq. Contractor shall comply with all Federal and State Laws, county and local ordinances, and all rules and regulations of health, public or other authorities controlling or limiting the methods, materials to be used, or actions of those employed in work of this kind. Any labor or material in addition to that described in the specifications and which is necessary to comply with these laws, rules, ordinances, or regulations shall be provided by the Contractor. Contractor shall keep himself informed of all existing and future State and Federal Laws, and county and local ordinances in any manner affecting those engaged or employed in the work, and shall protect and indemnify the HCESC, its officers, Co-op Members, employees, and agents against any claim or liability arising from or based on the violation of any such law, ordinance, regulation order or defects. Construction Contracts - The Contractor is to comply with the New Jersey State Uniform Construction Code and the City of each Co-op Members City Construction Code. The Contractor is to obtain any required local municipal building permits and is to abide by local inspection requirements. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 25 http://www.elec.nj.us A28. Documents, Missing/Illegible The bidder shall familiarize himself with all forms provided by HCESC that are to be returned with the bid. If there are any forms either missing or illegible, it is the responsibility of the bidder to contact HCESC at 908-439-4280 x 1513 for duplicate copies of the forms. This must be done before the bid date and time. HCESC accepts no responsibility to any bidder who does not receive a complete bid package in time for the bidder to submit his bid. A29. Document Signatures Original; Blue Ink Preferred All documents returned to HCESC shall be signed with an original signature in ink (blue). Failure to sign and return all required documents with the bid package may be a cause for disqualification and for the bid to be rejected. HCESC will not accept facsimile or rubber stamp signatures. A30. Right to Know Law All potentially hazardous materials or substances must be properly labeled in full accordance with the New Jersey Right to Know Law N.J.S.A. 34:5A-1 et seq. All contractors or vendors who need additional information about the New Jersey Right to Know Law are to contact: New Jersey Department of Health, Right to Know Program, CN 368, Trenton, NJ 08625-0368. A31. Disclosure of Investment Activities in Iran P.L.2012, c.25 prohibits State and local public contract with persons or entities engaging in certain investment activities in the energy or finance sectors of Iran. A32. Open Records HCESC considers all information, documentation, and other materials requested to be submitted in response to this solicitation to be of a non-confidential and/or non-proprietary nature and, thus, subject to public disclosure in accordance with therefore all statutes, court decisions and the opinion of the State of NJ regarding the disclosure of proposal information. A33. Acceptance of Bid and Contract Award This document is to be partially completed (top portion only) and included in the submission. In the event an award is made, a copy will be signed and returned with the award letter. A34. Identification While engaged in the provision of services, all staff must wear photo identification displaying the company name and employee name on their person when performing work. In addition, all personnel shall report to the main office when arriving and departing the Co-op Members facility. A35 Debarment, Suspension, or Disqualification Pursuant to state law any natural person, company, firm, association, corporation, or other entity prohibited, or debarred, from contracting with the federal government agencies, shall also be prohibited from contracting for public work in the state of New Jersey. This prohibition also extends to any affiliate organization(s) held by or subject to the control of an entity of that prohibited person or entity. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 26 A36. Bidder Comment Sheet This form is for Bidders use in offering voluntary alternates, or other comments intended to afford the HCESC information or opportunities to improve the quality of the future or similar projects, without invalidating the bid proposal. It may NOT be used to take exception to specific conditions defined in the bid documents which the Bidder does not like. The bid provided must be based upon the plans and specifications, and all contract conditions, as stated. If these documents or conditions contain some untenable item, or extremely expensive provision, for example, to which the bidder wishes to raise an objection, this must be done in writing to HCESC through the question process outlined in the Instructions to Bidders. Such inquiries will have a response issued by addendum only, and the resulting decision circulated to all bidders of record. A37. Source of Specifications/Bid Packages Bid packages for routine goods and services are available from purchasing.hcesc.com at no cost to the Bidder. All addenda are posted on this site. Potential Bidders are cautioned that they are bidding at their own risk if they receive the specifications from a third party. HCESC is not responsible for third-party supplied specifications. A38. Force Majeure Neither party shall be liable in damages for any failure, hindrance, or delay in the performance of any obligation under the Agreement if such delay, hindrance, or failure to perform is caused by conditions beyond the control of either party, including, but not limited to, Acts of God, flood, fire, war, explosion, government regulations whether or not valid (including the denial or cancellation of any export or other necessary license), a court order, state funding, or other unavoidable causes beyond the reasonable control of the party whose performance is affected which cannot be overcome by due diligence. Vendors, and/or Contractors who have a contract with the HCESC to provide goods or services cannot unilaterally claim an increase in the cost of the contract because of Force Majeure. A39. Withdrawal of Bids The Business Administrator may consider a written request from a respondent to withdraw a bid if the written request is received by the Purchasing Agent before the advertised time of the bid opening. Any respondent who has been granted permission by the Purchasing Agent to have his/her bid withdrawn cannot re-submit a bid for the same advertised bid project. That respondent may, in the sole discretion of HCESC, also be disqualified from future bidding on the same project if the project is re-bid. After the Bid Opening HCESC may consider a written request from a respondent to withdraw a bid if the written request is received by the Purchasing Agent within five (5) business days after the bid opening. A request to withdraw a bid after the specified number of days will not be honored. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 27 http://purchasing.hcesc.com The respondent who wishes to withdraw a bid must provide certification supported by written factual evidence that an error or omission was made by the respondent and that the error or omission was a substantial computational error and/or an unintentional omission. The request to withdraw a bid after the bid opening may be reviewed by the Purchasing Agent and other interested administrators; and/or the Board Attorney and a recommendation will be made to the HCESC. If HCESC, in its sole discretion, grants permission to have the bid withdrawn the contractor/vendor shall be disqualified from bidding on the same project if the project is re-bid. If the respondents request to withdraw the bid is denied and a contract is awarded to the respondent but fails to execute the contract, the bid guarantee (if any) will be forfeited and become the property of HCESC. A40. Notarized Documents Forms that require notarization in the bid do not have to be notarized if the bidder includes a statement with the bid stating that they are unable to have it notarized due to the current pandemic situation. A41. Document Retention The Contractor/Vendor shall maintain all documentation for a period of five (5) years from the date of the final payment. Such records shall be made available to the New Jersey Office of the State Controller upon request. A42. Marketing Contractors are encouraged to market & promote the contract in cooperation with HCESC. The Contractor agrees to provide HCESC with a copy of all advertisements or promotional material for approval. The contractor will provide HCESC with the date of release and name of publication, journal, etc., if applicable. The Contractor will include the HCESC logo, web address, and contact information in all print, electronic mail, and other advertising and promotion intended for release to Co-op Members. The HCESC logo and information shall be of a clearly readable size and in appropriate proportion to the other elements in the print material. B- REQUIREMENTS and CONDITIONS B1. Scope of Services (Open-Ended Contracts, Purchase as Needed) Under this contract, the Contractor shall provide labor and materials for maintenance, repair, and project work, when directed by the Co-op Member for any building or grounds maintained by the Co-op Member at the contract prices for time and materials. Time and material service under this Contract will be requested and individually specified and contracted for by and with the Co-op Member. It is understood by all parties that there is no express or implied guarantee made by either the HCESC or the Co-op Members as to a minimum number or amount of any service contracted. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 28 It is expressly noted that the general purpose of these time and material contracts are for the purpose of identifying a vendor of record. Accordingly, it is not the intention of these time and materials bids to substitute for specific construction bids necessary for the demolition, additions, and new construction usually undertaken as a major capital project for new facilities. It is the responsibility of the individual Co-op Member to distinguish between the intended and non-intended purposes of these bids as described above. B2. Similar Work under Other Contracts Where work is project-based and well defined by specifications and/or drawings, the Co-op Member may perform such work apart from this contract using others after soliciting proposals and awarding contracts as permitted under State law. The Co-op Members may also perform similar work apart from this contract where such work is exempt from competitive bidding under State law. B3. Contractors Estimates Contractors must provide quotes at no cost to the Co-op Members except for emergency work. The Contractor will be required to submit a budget cost estimate before any work is started. The Contractor shall submit such estimates to arrive at the Co-op Members office no later than 3:00 P.M. on the fifth business day after the Co-op Members notification. On emergency work, the contractor must submit his budget cost estimate within forty-eight (48) hours after starting the job. The Contractor may be required to furnish a not to exceed price for a specific project to enable the Co-op Member to encumber funds for that work. B4. Compensation for Work Outside of Normal Hours Work of an emergency nature may be performed outside the regular workday or workweek only upon specific request of the Co-op Member. Emergency labor on Saturdays or outside the regular workday of 8 a.m. to 4 p.m. will be paid for at the rate of 1.5 times the contract time charges. Emergency labor on holidays and Sundays will be paid for at the rate of 2.0 times the contract time charges. B5. Equipment Rentals The Contractor is to provide the necessary tools and equipment to perform specific crafts types of work on an as required basis. Such labor, tools, and equipment shall be considered to be part of Contractors overhead costs and are not reimbursable under this contract except that equipment rentals of an unusual nature, size, and/or capacity, not normally expected to be owned or provided by the Contractor in the judgment of the Co-op Member, may be made and the cost of such rental(s) will be reimbursed by the Co-op Member provided the rental(s) were approved, in advance. Copies of the invoices are to be provided. Reimbursement shall be at the cost of the rental, in increments of half days, for the time actually spent on the project, and no premium will be paid. B6. Delivery of Service The bidder hereby acknowledges that they will work with the Co-op Members to ensure satisfactory completion of any and all projects and deliverables. At least one employee of Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 29 the Contractor at a work location shall speak English well enough to effectively communicate with representatives of the Co-op Member. Employees of the Contractor shall perform all work. No work shall be subcontracted to other contractors without the prior approval of HCESC and at no increase in contract prices for the time. Response to reported emergencies is four (4) hours from the initial telephoned trouble report on Monday through Friday (holidays excepted) and within six (6) hours on Saturdays, Sundays, and holidays. Contact information must be supplied to report emergency situations. For work not identified as an emergency by the Co-op Member, the Contractor shall report on site with not less than one qualified workman, no later than the fifth business day after receipt of request or notice to proceed. B7. Completion of Owners Time Sheet and Materials Records All Contractors workmen shall report to the Co-op Members head custodian or appointed representative in each building prior to commencing any work and prior to each departure from the location of the work and shall complete such timesheet records as Co-op Member desires in order to accurately determine the hours chargeable under this contract. In addition, the Contractor shall submit a copy of the Contractors job record to the head custodian or appointed representative at each job location upon completion of the job, and such job record shall show all parts/materials and equipment used and the name and hours worked for each workman chargeable under this contract. The Contractors job record shall be subject to such further verification as required by the Co-op Member, and the Contractor shall furnish payroll records and vendor invoices as necessary to verify quantities of time, parts/materials, and parts/material costs when so requested by the Co-op Member. In addition, the Contractors workman shall complete written forms and reports and make phone reports to the Co-op Member when so requested by the Co-op Member. B8. Workmanship and Compliance with Co-Op Members Specifications All equipment, materials, and work must conform to the specifications that are included with the original contract documents and any additional specifications and/or drawings prepared by the Co-op Member that are issued to define work items under this contract. Corrections to the work that are required due to poor workmanship or the Contractors failure to follow specifications and drawings, shall be corrected at the Contractors expense. B9. Guarantees and Warranties All installations including all materials, equipment, and installation labor shall be warranted by the Contractor to be free of defects for a period of at least one year after completion of the installations. The Contractor shall also provide a warranty for such equipment for the entire period of the manufacturers warranty. All warranties and guarantees provided by vendors for equipment and materials shall be delivered to the Co-op Member prior to payment for the Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 30 work. Repair, replacement, or other correction of defects under the Contractors warranty shall be at the Contractors sole cost. B10. Permits, Inspections, and Certificates The Contractor shall obtain all permits, inspections, and certificates required by local and state building code officials. Payment for permits shall be at the expense of the Co-op Member. Certificates shall be delivered to the Co-op Member prior to the request for final payment. Where permits are required, no on-site work may begin until the proper permits are obtained. If permits are required but not obtained prior to the commencement of any project. The Contractor shall be responsible for any and all fines as well as any remedial work required to bring the project up to code. C-TECHNICAL SPECIFICATIONS GENERAL REQUIREMENTS C1. Codes All work shall be done in strict accordance with the New Jersey State Uniform Construction Code, the BOCA National Building Code, the National Electrical Code, the BOCA National Mechanical Code, the BOCA National Standard Plumbing Code, the National Fuel Gas Code (NFPA 54-1984), NFPA 10- portable fire extinguishers (and all updates), NFPA 72- National Fire Alarm Code (and all updates) the State of New Jersey Uniform Fire Code and all other relevant appropriate, industry, local and state codes. All electrical items furnished or installed shall be UL listed for the intended service. C2. Verification of Site Conditions The Contractor shall check and verify all new to existing connections as to location, size, and elevation before any work commences. The Contractor shall check and verify all dimensions before ordering equipment or materials to ensure proper fit and placement of new materials. The Contractor is responsible for verifying that all equipment to be installed will fit through existing building openings. C3. Work to Match Existing Unless otherwise directed or unless prohibited by codes, work for all trades shall be done with equipment, parts, materials, and construction methods that match the existing equipment, parts, materials, and construction methods. When repairing or expanding fire alarm, security, temperature control, clock, and other electrical systems, the Contractor shall use components and parts of the same model or part number and by the same manufacturer as the original installation except that later models by the same manufacturer may be substituted where advantageous based on price or performance and where such later models are compatible and otherwise intended by the manufacturer as a replacement. Where replacements from the manufacturer are not available, the contractor must obtain the Co-op Members approval of substitution. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 31 C4. Substitutions Whenever a manufacturer specifies parts, equipment, or materials, equals may be substituted only if approved by the Co-op Member. C5. Schedules All work shall be scheduled with the approval of the Co-op Member and shall not interfere unduly with building operations. C6. Deliveries and Storage The Contractor shall perform acceptance and handling of work materials. Storage of materials or tools for the work within the building shall be limited to areas authorized by the Co-op Member. Outside storage will be permitted only when approved in writing by the Co-op Member and the Contractor shall be responsible for the security of all items stored on the Co-op Members property. C7. Cleanliness of Work Areas The Contractor shall, at all times, maintain all areas in and about the work in a neat and safe condition. The Contractor shall remove trash and all other waste resulting from the work from the site. Use of Co-op Members trash receptacles is forbidden for disposal of any removals, rubbish, or waste resulting from the work under this Contract. C8. Cutting Prior to cutting which affects the strength of load-bearing walls or other structural components, the Contractor shall submit a written request to the Co-op Member or Engineer for permission to proceed with such cutting. C9. Patching Any surfaces disturbed or exposed by the Contractor during installations and removals shall be finished except for painting to match surrounding surfaces using similar materials. C10. Startup The Contractor shall start up all services in the presence of the Co-op Member and shall provide all lubrication and adjustments required so that the services operate in accordance with these specifications and in accordance with the manufacturers standards. C11. Operating and Maintenance Manuals The Contractor shall furnish one set of manufacturers operating and maintenance instructions to the Co-op Member for all equipment furnished. C12. Asbestos No asbestos-containing materials may be used in this Contract. Prior to performing any work, the Contractor shall contact the Co-op Members Asbestos Coordinator to determine whether any materials that will be affected by this work contain asbestos. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 32 The Contractor shall not remove, disturb, or repair any existing asbestos-containing materials. Where the Contractor finds or suspects asbestos-containing materials that will be disturbed by this work, he shall contact the Co-op Members Asbestos Coordinator who will arrange for the removal of the asbestos by others. Under no circumstances shall asbestos be disturbed. Where asbestos-containing materials are to remain are in proximity of work to be performed by the Contractor and the possibility of disturbance and exposure of workmen exists, or if State or Federal regulations so require, the Contractor shall provide appropriate protective clothing to all workmen so exposed. D-TECHNICAL SPECIFICATIONS DEMOLITION AND REMOVALS D1 Scope of Work D1.1. Equipment Items Remove existing equipment items that are replaced or placed permanently out of service as a result of the work except as otherwise directed by the Co-op Member. D1.2. Piping Remove existing exposed piping (including associated hangers and supports) that is replaced or placed permanently out of service as a result of the work except as otherwise directed by the Co-op Member. D1.3. Electrical Items Remove existing exposed electrical branch circuits (including raceways and wiring) that are replaced or placed permanently out of service as a result of the work except as otherwise directed by the Co-op Member. Disconnects, panels, starters, and breakers shall not be removed unless so directed. D2 Removal Procedures D2.1. Piping Removals Where removal of piping leaves open connections on new or remaining piping, provide screwed caps or plugs or welded caps to close such connections. Add additional hangers and other supports as required so that all remaining piping is supported in accordance with the specifications. D2.2. Electrical Removals Where unused wiring occupies raceways that serve other circuits still in service, the unused wiring shall be pulled from the raceways in such a manner that the remaining wiring is undisturbed. Where such removals are not practical, unused wiring may remain. Provide NEC-approved closures for all openings in raceways, panels, and other electrical enclosures. Where raceway to be removed runs through concrete floors or walls cut conduit flush with the surface, and seal with cement. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 33 D2.3. Restoring Surface Finishes Where concrete pads are removed or attachments to walls and ceilings are removed, the floors and walls shall be patched and finished as necessary to provide a smooth surface finish, except for paint, to match the surrounding areas. D3. Disposal of Materials Removed All equipment, parts, or materials removed that have resale value or that have value to the Co-op Member, as spare equipment, parts, or materials shall be delivered to such location as directed by the Co-op Member. The Contractor shall be responsible for the safe disposal of all scrap equipment, parts, and materials in accordance with any applicable state or federal regulation. The Contractor shall not remove from the site any materials or equipment containing any hazardous materials, including those regulated by NJDEPA, until the Contractor has submitted a disposal plan to the Co-op Member for his review and approval. Use of Co-op Members trash receptacles is forbidden for disposal of any removals, rubbish, or waste resulting from the work under this contract except for minor amounts of paper, cardboard, and wood packaging materials. D4. Asbestos Precautions Removal of asbestos in any amount is not part of the work and is strictly forbidden. Where asbestos removals by others are required, the Contractor shall clearly mark the extent of the removals required. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 34 This form must be included with bid submission Exhibit A EEO/Affirmative Action Compliance Notice N.J.S.A. 10:5-31 and N.J.A.C. 17:27 Goods, Professional Service, and General Service Contracts All successful bidders are required to submit evidence of appropriate affirmative action compliance to the Hunterdon County Educational Services Commission and Division of Public Contracts Equal Employment Opportunity Compliance. During a review, Division representatives will review the HCESC files to determine whether the affirmative action evidence has been submitted by the vendor/contractor. Specifically, each vendor/contractor shall submit to the HCESC, within seven (7) days after receipt of notification of intent to award, prior to execution of the contract, one of the following documents: Goods and General Service Vendors 1. Letter of Federal Approval indicating that the vendor is under an existing federally approved or sanctioned affirmative action program. A copy of the approval letter is to be provided by the vendor to the Commission and the Division. This approval letter is valid for one year from the date of issuance. Do you have a federally approved or sanctioned EEO/AA program? Yes_____ No_____ If yes, please submit a Photostatic copy of such approval. 2. A certificate of Employee Information Report (hereafter Certificate), issued in accordance with N.J.A.C. 17:27 et seq. The vendor must provide a copy of the Certificate to the HCESC as evidence of its compliance with the regulations. The Certificate represents the review and approval of the vendors Employee Information Report, Form AA-302 by the Division. The period of validity of the Certificate is indicated on its face. Certificates must be renewed prior to their expiration date in order to remain valid. Do you have a State Certificate of Employee Information Report Approval? Yes_____ No_____ If yes, please submit a Photostatic copy of such approval. 3. The successful vendor shall complete an Initial Employee Report, Form AA-302 and submit it to the Division with a check or money order for $150 made payable to Treasurer, State of NJ and forward a copy of the Form to the HCESC along with proof of payment to the State. Upon submission and review by the Division, this report shall constitute evidence of compliance with the regulation. Prior to the execution of the contract, the EEO/AA evidence must be submitted. The successful vendor(s) must submit the AA302 Report to the Division of Public Contracts Equal Employment Opportunity Compliance, with a copy to the Public Agency. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27 and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.S.A. 17:27. Company______________________________ Signature______________________________ Print Name_____________________________ Title__________________________________ Date________________________ Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 35 MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE N.J.S.A. 10:5-31 et seq., (P.L.1975, C.127) N.J.A.C. 17:27 et seq. Goods, General Services, and Professional Services Contracts During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable, will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer advising the labor union of the contractors commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with the regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq. as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 36 AFFIRMATIVE ACTION LANGUAGE continued In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading, and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: 1-Letter of Federal Affirmative Action Plan Approval 2-Certificate of employee Information Report; or 3-Employee Information Report Form AA302 (electronically provided by the Division and distributed to the public agency through the Divisions website at www.state.nj.us/treasury/contract_complicance. The contractor and its subcontractors shall furnish such reports or other documents to the Division of Purchase & Property, CCAU, EEO Monitoring Program as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Purchase & Property, CCAU, EEO Monitoring Program for conducting a compliance investigation pursuant to N.J.A.C. 17:27-1.1 et seq. Acknowledged: Vendor Name: _______________________________________ By: _______________________________________ Date: _______________________________________ For further information: http://www.state.nj.us/treasury/contract_compliance/pdf/pa.pdf Version 4/16 Electrical Services #HCESC-SER-21B System Identifier 34HUNCCP Page 37 http://www.state.nj.us/treasury/contract_complicance http://www.state.nj.us/treasury/contract_compliance/pdf/pa.pdf Mandatory Equal Employment Opportunity Language N.J.S.A. 10:5-31 et seq. (P.L. 1975, C, 127) N.J.A.C. 17:27-1.1 et seq. Construction Contracts During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment and that employees are treated during em