Medical Clinic Reference Laboratory Services

15 November 2023 Medical Clinic Reference Laboratory Services St. Cloud State University Medical Clinic is soliciting proposals from qualified reference laboratories to provide laboratory testing as an outsourced service for lab tests not provided on campus. 15 November 2023 Open 10/24/2023 12:00 AM CDT Type Request for Proposal Close 12/29/2023 3:00 PM CST Number SRC-SCSU-2024-000162-RFP Currency US Dollar Sealed Until 12/29/2023 3:00 PM CST 15 November 2023 Contacts William Buck wbuck@stcloudstate.edu Phone +1 320-308-3136 15 November 2023 Commodity Codes Commodity Code Description 85000000 Healthcare Services 15 November 202315 November 202315 November 202315 November 202315 November 202315 November 202315 November 202315 November 202315 November 2023 mailto:wbuck@stcloudstate.edu Project Overview St. Cloud State University Medical Clinic is soliciting proposals

from qualified reference laboratories to provide laboratory testing as an outsourced service for lab tests not provided in the campus lab. Technical/Functional Requirements Awarded vendor will: Provide reference laboratory services for laboratory tests not provided in the St. Cloud State University Medical Clinic’s laboratory; Provide HL7 interface with SCSU Medical Clinic’s current electronic health records (EHR) system (currently Point and Click Solutions, Inc.) for ordering and immediate reporting results of tests; Provide testing supplies needed for the laboratory services; Provide courier service, with a late afternoon pickup weekdays, when SCSU Medical Clinic is conducting business; Provide courier service for priority pickup as needed; Provide customer service and continuing education opportunities to SCSU Medical Clinic personnel; Provide two centrifuges with quarterly time and RPM verifications to be performed; Bill the patient’s insurance plan when SCSU Medical Clinic submits the patient’s insurance information. If SCSU Medical Clinic submits no insurance plan information, vendor will bill patient or University, at University’s discretion. SCSU has included the volume of test that were conducted from October 2021- September 2023 as reference and is titled “Medical Clinic Reference Lab Test Volume Oct 21-Sep 23” within the Buyer Attachments. Response Requirements Pricing: Provide the cost of the tests listed within “Medical Clinic Reference Laboratory Services Price List” document that is within the Buyer Attachments section. Include a complete price list for tests that are not included in the “Medical Clinic Reference Laboratory Services Price List”. Courier Service: Identify courier service provider and time frame for pickups. Describe the method of pickup of tests. Include all routine pickups and non-routine (i.e. late afternoon, extra as needed, emergency) pickups as well as any additional charges that may apply. Test Supplies: In detail, list all test supplies to be provided, the method for requesting and supplying those supplies, and timeframe for supplying. Description On-line Ordering and Reporting of Tests: Must be compatible with SCSU Medical Clinic’s current electronic health records system, Point and Click Solutions, OR provide a HL7 bidirectional interface. Provide expected turnaround time for reporting results of tests. Explain contingency plan in place in the event of an interface failure. Explain the reporting of critical values. Include sample reports. Billing for services: Explain how vendor bills for services (i.e. patient insurance billing; patient direct billing; vendor bills SCSU Medical Clinic). Customer Service Support: Include support for testing, reporting, courier, billing, consulting, troubleshooting, publications. Explain procedures, flexibility and availability. Explain how clinical providers can get clinical lab personnel support questions answered. Continuing Education Opportunities: Explain vendor’s ability to provide continuing education opportunities for SCSU Medical Clinic personnel. Experience: The duration and extent of experience in providing similar services at an educational institution. Explain in detail. Include three references. Accreditations/Certifications: Provide a list of accreditations and certifications that would pertain to this RFP. Staff Qualifications: Provide a summary of individuals and their qualifications of who would be providing services. Responder’s Lab Facilities: Provide a detail of equipment, location and services to be provided. Sub-Contractors: Provide the name of test, and the name and address of the facility that would conduct the test, if not the responder’s laboratory facility. SCSU requests direct access to contact and communicate with subcontractors. Test Methodology: Indicate the vendor’s test methodology of the tests listed within the Buyer Attachments within the document titled “Medical Clinic Reference Laboratory Services Testing Methodology”. Miscellaneous: Any other options the vendor would be interested in responding in addition to this RFP to increase the value of the vendor’s response. Do you provide analytics, including usage analytics? Please describe in detail what is provided. Does your company's data security controls meet the defined compliance of Minnesota Government Data Practices Act to safeguard student data? Selection Committee The selection process includes Dr. Brent Nielsen, SCSU Medical Clinic Medical/Laboratory Director; Stacie Black, RN, Nursing Manager; Kim Ohmann, Associate Director for Administration; and Wendy Groth, Laboratory Support. This group will evaluate the proposals and make the final decision. Contract Term St Cloud State University to enter into a contract with the successful vendor(s) to be effective for 5 years. If the University and the vendor are unable to negotiate and sign a contract by June 30, 2024, then the University reserves the right to seek an alternative vendor(s). General Selection Criteria Criteria Percent HL7 interface with SCSU Medical Clinic EHR 25% Cost 30% Test methodology 15% Turnaround time for results 15% Vendor experience, accreditations/certifications and staff qualifications 5% Courier services 5% Support Consulting 5% Required to View Event Prerequisites Required to Enter Bid 15 November 2023 1. Please review the background of Minnesota State 2. Please review the Notice and Authority 3. This RFx includes and incorporates Minnesota State Terms and Conditions. Responders should be aware of the terms and conditions in preparing responses to this event. Much of the language reflected in any resulting contract with Minnesota State is required by statute. If you take exception to any of the language in the terms and conditions, you must indicate those exceptions in your response to the RFx; certain exceptions may result in your proposal being disqualified from further review and evaluation. Only those exceptions indicated in your response to the RFx will be available for discussion or negotiation. 4. Please review the Definitions to the RFx 5. Please review the Organizational Conflict of Interest policy 6. Please review and accept the Authorized Response Certification Statement. 7. Please review and agree to the Duration of Offer agreement 8. Please review the Terms of Payment 9. Required Documentation: Affidavit of Non-Collusion. Please download the attached document, complete, sign, notarize, and upload completed form with response. 10. Minnesota Department of Human Rights Requirements: Contracts for goods or services in excess of $100,000 and $500,000 with a business that has 40 or more full-time employees in this state or a state where the business has its primary place of business on a single day during the prior 12 months, unless the business has a Workforce Certificate ($100,000) and Equal Pay Certificate ($500,000) from the commissioner of human rights or has certified in writing that it is exempt. Please upload a valid Workforce Certificate and Equal Pay Certificate, or review and download declaration page, complete, sign, and upload completed from with response. 11. Please review the Supplier Diversity Commitment. If applicable, please download, complete and sign, upload completed form and attach certification with response. Responders claiming Supplier Diversity preference must complete this form. Others can skip. 12. If applicable, please download, complete and sign, upload completed form and attach certification with response. Responders claiming TG/ED/VO preference must complete this form. Others can skip. 13. Submit a current Accord Certificate of Liability Insurance. 14. Please provide a copy of your Higher Education Community Vendor Assessment Toolkit (HECVAT). 15. Please provide a copy of your Voluntary Product Accessibility Template (VPAT). 15 November 202315 November 202315 November 202315 November 202315 November 202315 November 202315 November 2023 Buyer Attachments 1. SRC-SCSU-2024-000162-RFP Sample Contract.docx 2. Medical+Clinic+Reference+Lab+Test+Volume+Oct+21-Sep+23.docx 3. Medical Clinic Reference Laboratory Services Testing Methodology.docx 4. 2023 Commissioner's Reimbursement Plan 15 November 202315 November 202315 November 202315 November 202315 November 202315 November 2023 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTgxNjE1LTE1MDY4MTA3MjNTUkMtU0NTVS0yMDI0LTAwMDE2Mi1SRlAgU2FtcGxlIENvbnRyYWN0LmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTgxNjE1LTE1MTI1MjM5NjlNZWRpY2FsK0NsaW5pYytSZWZlcmVuY2UrTGFiK1Rlc3QrVm9sdW1lK09jdCsyMS1TZXArMjMuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTgxNjE1LTE1MDgxOTUwNzlNZWRpY2FsIENsaW5pYyBSZWZlcmVuY2UgTGFib3JhdG9yeSBTZXJ2aWNlcyBUZXN0aW5nIE1ldGhvZG9sb2d5LmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://www.minnstate.edu/system/templates/docs/2023-Commissioners-Plan.pdf Questions Required Questions Group 1.1: Adherence to Minnesota State Terms and Conditions Instructions: 1.1.1 Minnesota State presumes a responder agrees to the terms and conditions as listed in the prerequisites of this solicitation unless a responder takes specific exceptions. The responders must explicitly list all exceptions to the terms and conditions. If no exceptions exist, type in "None" in the space provided. If exceptions exist, please include the Clause, Page Number, Suggested Change to the Clause and Explanation. 1.1.2 Conflicts of Interest. Responders must provide a list of all entities with which it has relationships that create, or appear to create, a conflict of interest with the work that is contemplated in this RFx. The responder must explicitly list all the name of the entity, the relationship and the conflict. If no conflict exist, type in "None" in the space provided. Group 1.2: Company Profile Instructions: 1.2.1 How many years has your organization been in the business related to this solicitation? 1.2.2 Please provide the history of your organization or company 1.2.3 Provide a list of 2-4 references from Universities or Colleges for which you have satisfactorily performed services of a similar program in Central Europe. Include names of faculty directors and study away office references who have worked with your organization on a faculty-led custom study away program in Central Europe. Include referee’s name, address, title, telephone number, and email address. 1.2.4 Describe the company, culture and values. 1.2.5 Describe the diversity of the proposed team Group 1.3: Supplier Diversity Instructions: Suppliers must complete and upload Supplier Diversity Form and certifications as defined by Minnesota State in the Prerequisites Section. 1.3.1 Does your company, partner or sub-contractor qualify as a diverse supplier as defined by Minnesota State in the Prerequisites section? 1.3.2 Does your company qualify for preference points as defined by Minnesota State in the Prerequisites section Group 2.1: Instructions: 2.1.1 Pricing: Provide the cost of the tests listed within “Medical Clinic Reference Laboratory Services Price List” document that is within the Buyer Attachments section. 2.1.2 Accreditations and Certifications: Provide a list of accreditations and certifications that would pertain to this RFP. 2.1.3 Test Methodology: Indicate the vendor’s test methodology of the tests listed within the Buyer Attachments within the document titled “Medical Clinic Reference Laboratory Services Testing Methodology”. Group 3.1: Instructions: 3.1.1 Can your company provide HL7 interface with SCSU Medical Clinic’s current electronic health records (EHR) system (currently Point and Click Solutions, Inc.) for ordering and immediate reporting results of tests? 3.1.2 Can your company provide testing supplies needed for the laboratory services? 3.1.3 Can your company provide courier service, with a late afternoon pickup weekdays, when SCSU Medical Clinic is conducting business? Could you provide priority courier service if needed? 3.1.4 Can your company provide customer service and continuing education opportunities to SCSU Medical Clinic personnel? 3.1.5 Can your company provide two centrifuges with quarterly time and RPM verifications to be performed? 3.1.6 Can your company bill the patient’s insurance plan when SCSU Medical Clinic submits the patient’s insurance information. If SCSU Medical Clinic submits no insurance plan information, vendor will bill patient or University, at University’s discretion? 3.1.7 Please provide a recent copy of your HECVAT Full 3.1.8 Provide a recent copy of your VPAT 15 November 202315 November 202315 November 202315 November 202315 November 2023 3.1.9 Does your company provide analytics, including usage analytics? Please describe in detail what is provided. 3.1.10 Do your data security controls meet the defined compliance of Minnesota Government Data Practices Act to safeguard student data? Group 4.1: Instructions: 4.1.1 Please provide a full proposal that addresses the technical requirements, response requirements, additional services that your company can provide, any certificates, experience, accreditations, and support that your company can provide. Please upload the full response into the vendor attachments. 15 November 202315 November 202315 November 202315 November 202315 November 2023 Product Line Items Product Line Items There are no Items added to this event. 15 November 202315 November 202315 November 202315 November 2023 Service Line Items Service Line Items There are no Items added to this event. 15 November 202315 November 202315 November 2023