Administration of Membership & Development Programs

State of Maine Procurement Justification Form PJF Page 1 of 3 Rev. 1/29/2020 This form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division of Procurement Services. INSTRUCTIONS: Please provide the requested information in the white spaces below. All responses (except signatures) must be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division of Procurement Services website (Forms page) for additional instructions. PART I: OVERVIEW Department Office/Division/Program: Maine State Museum Department Contract Administrator or Grant Coordinator: Sheila McDonald (If applicable) Department Reference #: Amount: (Contract/Amendment/Grant) $ 9,135 Advantage CT / RQS #: CT20210608*3631 CONTRACT Proposed Start Date: 6/21/21 Proposed End Date: 12/31/21 AMENDMENT Original Start Date: Effective Date: Previous End Date: New End Date: GRANT Project Start Date: Grant Start Date: Project End

Date: Grant End Date: Vendor/Provider/Grantee Name, City, State: Friends of the Maine State Museum Brief Description of Goods/Services/Grant: Administration of membership and development programs to support the Maine State Museum PART II: JUSTIFICATION FOR VENDOR SELECTION Mark an “X” before the justification(s) that applies to this request. (Check all that apply.) A. Competitive Process G. Grant B. Amendment x H. State Statute/Agency Directed x C. Single Source/Unique Vendor I. Federal Agency Directed D. Proprietary/Copyright/Patents J. Willing and Qualified E. Emergency K. Client Choice F. University Cooperative Project L. Other Authorization PART III: SUPPLEMENTAL INFORMATION Please respond to ALL of the following: 1. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part I. DocuSign Envelope ID: 66CCBFC7-0494-419C-B950-947D5FD2E71B State of Maine Procurement Justification Form PJF Page 2 of 3 Rev. 1/29/2020 PART III: SUPPLEMENTAL INFORMATION The Maine State Museum, by law (27 MRS, Section 85-A.2) is empowered to conduct a membership program, along with related outreach, to benefit the museum. The administration of this membership program is complex, requiring maintenance of membership databases, management of income and expenses, and development of programs offered as benefits of membership. The museum does not have the capacity to conduct a membership program within existing staff resources and relies instead on a contract with the Friends of the Maine State Museum for this work. 2. Provide a brief justification for the selected vendor to supplement the response in Part II. The Friends of the Maine State Museum, for the past 30 years, has served as the designated citizen support organization for the Maine State Museum. The designation of a citizen support organization for the Maine State Museum is provided in Maine law (27 MRS, Section 83.6). In this role, the Friends, a nonprofit organization, has organized a museum membership program, produced programs to encourage member and public involvement, and contributed to the museum’s fund-raising efforts. There is no other organization, qualified or designated according to law, to carry out these programs. 3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. These costs have been negotiated with the Friends of the Maine State Museum and are in line with past contracts for similar initiatives. 4. Describe the plan for future competition for the goods or services. The museum will continue working with the Friends of the Maine State Museum to ensure that programs are carried out efficiently and according to cost effective standards. PART IV: APPROVALS Signature of requesting Department’s Commissioner (or designee): By signing below, I signify that I approve of this procurement request. Printed Name: Sheila McDonald Deputy Museum Director Date: June 9, 2021 Signature of DAFS Procurement Official: Printed Name: Date: DocuSign Envelope ID: 66CCBFC7-0494-419C-B950-947D5FD2E71B 6/10/2021 William J.E. Allen NOI 0620210444 06/11/2021 - 06/17/2021 State of Maine Procurement Justification Form PJF Page 3 of 3 Rev. 1/29/2020 DocuSign Envelope ID: 66CCBFC7-0494-419C-B950-947D5FD2E71B