RFQ - Radio Equipment & Service

expired opportunity(Expired)
From: Tennessee Tech University(Higher Education)

Basic Details

started - 04 Jul, 2022 (21 months ago)

Start Date

04 Jul, 2022 (21 months ago)
due - 15 Aug, 2022 (19 months ago)

Due Date

15 Aug, 2022 (19 months ago)
Bid Notification

Type

Bid Notification

Identifier

N/A
Tennessee Tech University

Customer / Agency

Tennessee Tech University
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REQUEST FOR QUOTATION (RFQ) Department: Facilities Requisition No.: 158785260 Deliver Completed Bid to: Tennessee Tech University Date: July 18, 2022 Purchasing and Contracts Office Derryberry Hall, Suite 301 RFQ Coordinator: Tina Girdley Box 5144, 1 William L. Jones Dr. Phone: 931.372.6350 Cookeville, TN 38505-0001 Email: tgirdley@tntech.edu www.tntech.edu/purchasing/ Fax: 931.372.3727 Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on August 15, 2022. Bid is subject to the RFQ – Standard Terms and Conditions. By submittal of a bid, bidder certifies its agreement to these terms and conditions, which cannot be waived. Special Bid Instructions: 1. Bid prices are to include all necessary shipping/handling charges to make delivery F.O.B. Cookeville, TN 38501 2. Indicate any cash/time discounts offered:
______________________________________________ 3. To view a bid tabulation after intent to award, please visit this link: https://www.tntech.edu/purchasing/bidawards.php Results are listed according to fiscal year then by date of bid opening. 4. Bid may be electronically signed and electronically submitted to RFQ Coordinator above. THIS IS NOT AN ORDER REQUEST FOR QUOTATION Tennessee Tech University request bids to establish a Contract to maintain, upgrade, purchase parts, equipment and radios that are compatible with our existing two-way radio system, from date of final signature through five (5) years thereafter. Prices submitted by Contractor are to remain firm for a one (1) year period. Contractor may request a price increase, annually thereafter, to the extent such increase has been experienced by Contractor and can be substantiated in writing. Tennessee Tech may accept requested price increase or choose to rebid, at its sole discretion. Existing System/Equipment: Duplex UHF (435-470 MHz) UHF1 (400-470MHZ) SLR8000 Base Radio Please provide a bid price for the following: http://www.tntech.edu/purchasing/ https://www.tntech.edu/purchasing/pdf/RFQ_Standard_Terms_and_Conditions_rev_7-16-18.pdf https://www.tntech.edu/purchasing/bidawards.php https://www.tntech.edu/purchasing/bidawards.php https://www.tntech.edu/purchasing/bidawards.php REQUEST FOR QUOTATION (RFQ) Department: Facilities Requisition No.: 158785260 Page 2 of 5 Standard Labor Rate / includes travel $_____________ per hour For upgrades as well as future maintenance or repair FCC License Fee (term of license) $_____________ per ______ Motorola XPR3500e UHF 403-512 (Impres) $_____________ per Radio Motorola XPR3500e UHF 403-512 Battery (Impres) $_____________ per Battery Unit bid prices are to include all shipping and handling costs necessary to make delivery FOB Cookeville, TN, 38505. Materials and supplies not otherwise listed on the attached Cost Sheet shall be invoiced at manufacturer’s suggested retail price less ____________ %. (Fill in your discount.) Bid Evaluation For evaluation purposes only, and not necessarily indicative of actual hours/purchases; bids will be evaluated as follows: − Labor Rate – 10% of total − FCC License Fee - paid once − Radio - 12 per year − Battery - 15 per year − Material Cost - 25% of total The successful bidder will be the bidder with the lowest sum of these rates after multiplying out by the numbers listed above, and meeting all requirements herein. Tennessee Tech reserves the right to award based on low bid per item or total low for all items, at its discretion. RFQ Communications Interested parties must direct all communication regarding this RFQ to the RFQ Coordinator, Tina Girdley, who is Tennessee Tech’s only official point of contact for this RFQ. Unauthorized contact regarding this RFQ with employees or officials of Tennessee Tech other than the RFQ Coordinator named above may result in disqualification from this procurement process. Travel Compensation REQUEST FOR QUOTATION (RFQ) Department: Facilities Requisition No.: 158785260 Page 3 of 5 The hourly labor rates shall include all costs associated with providing the services outlined herein to Tennessee Tech including, but not limited to, travel, meals, lodging, tools, overhead, and equipment, unless explicitly provided for otherwise herein. Labor rate charges shall begin at the time Contractor signs in to the job site. Travel time to and from job site is at Contractor’s expense, unless otherwise provided for herein. EXCEPTION: When work is done at the Craft Center (off Hwy 56 at Hurricane Bridge near Smithville, TN) or the Oakley Farm near Livingston, TN, Tennessee Tech agrees to allow the Contractor to charge one (1) hour extra labor per day per person, in accordance with each person’s labor classification, in order to cover expenses incurred as a result of travel time to the Craft Center and/or Oakley Farm. Contractor Check In Contractor must check-in at Facilities each day before going to jobsite and must check-out before leaving jobsite. For the purposes of this requirement, “jobsite” shall refer to the site of work being performed at the main campus location and/or any satellite campus locations (examples: Hyder-Burks Ag Pavilion or the Craft Center). A Facilities representative may escort Contractor to required jobsites and identify work that must be completed, at Tennessee Tech’s sole discretion. Sales and Use Tax Before the Contract, resulting from this RFQ, is signed, the apparent successful bidder must be registered or exempted from registration with the Department of Revenue for the collection of Tennessee sales and use tax. The State shall not approve a contract unless the Bidder provides proof of such registration or exemption. The foregoing is a mandatory requirement of an award of a contract pursuant to this solicitation. Invoicing Invoices must be separated by job and must include the following information, at minimum: 1. Dates of service with breakdown of daily labor hours performed by each worker for which charges are being invoiced. 2. List of parts with price per part 3. Detailed description of all labor services provided. 4. Contract Number. Tennessee Tech will work with Contractor to ensure that the exact format and information solicited above is provided correctly by the Contractor. Note: invoices for items not listed above must show manufacturer's list price of parts/supplies as well as the invoiced price. Payments will not be made from quotes or estimates. Termination for Convenience REQUEST FOR QUOTATION (RFQ) Department: Facilities Requisition No.: 158785260 Page 4 of 5 COMPLETE INFORMATION AND SIGN BID BELOW _______________________________________ ____________________________________ Bidding Entity’s Name Name of Contact Person (Printed) ______________________________________ ____________________________________ Address Phone/Fax _______________________________________ ____________________________________ City, State, Zip Email _______________________________________ _____________________________________ Tennessee Tech may terminate this Contract without cause for any reason by providing the Contractor at least thirty (30) days written notice before the effective termination date. The Contractor shall be entitled to receive compensation for satisfactory, authorized services completed as of the termination date, but in no event shall Tennessee Tech be liable to the Contractor for compensation for any service which has not been rendered. Illegal Immigrants Successful Bidder attests that the Bidder will not knowingly utilize the services of illegal immigrants in the performance of the Contract, and will not knowingly utilize the services of any subcontractor who will utilize the services of illegal immigrants in the performance of the Contract. Debarment The Bidder certifies, by signature below and submission of this bid, that neither Bidder nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any State or Federal department or agency. Insurance Successful Bidder agrees to carry adequate public liability and other appropriate forms of insurance and to pay all applicable taxes incident to the contract. Tennessee Tech reserves the right to establish appropriate insurance requirements as it sees fit. The RFQ Standard Terms and Conditions shall be considered an integral part of this Request for Quotation and any Purchase Order resulting from this process. Tennessee Tech reserves the right to initiate negotiations with the next ranked Bidder should the University cease doing business with the Bidder selected via this RFQ process. https://www.tntech.edu/purchasing/pdf/RFQ_Standard_Terms_and_Conditions_rev_7-16-18_1.pdf REQUEST FOR QUOTATION (RFQ) Department: Facilities Requisition No.: 158785260 Page 5 of 5 Authorized Signature of Bidder Date Name & Title of Signatory (printed): _________________________________________________ Tennessee Tech University is an EEO/AA/Title IX/Section 504/ADA employer.

1 William L.  Jones Drive Derryberry Hall 301 Cookeville, TN 38505-0001Location

Address: 1 William L. Jones Drive Derryberry Hall 301 Cookeville, TN 38505-0001

Country : United StatesState : Tennessee

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