CONSTRUCTION EQUIPMENT RENTAL PROPOSALS

IMPORTANT: If you are not interested in submitting a quotation on this particular bid request, but wish to remain on our active bid list, please sign and return the attached form with a NO BID indication. Failure to respond in this manner will result in deletion from our bid list. Vendors wishing to respond to a bid request with alternates to specifications must notify the Finance Office no less than five (5) days prior to the bid request opening date. If the proposed changes are acceptable, the City will advise other potential respondents, thereby maintaining equality in the bid process. Failure to advise the City could result either in rejection of the alternate proposal or in an untimely extension of the sealed bid process. Vendors may be asked, as part of the bid evaluation process, to supply company financial information. This data will be held in the strictest confidence and be utilized only to help assess the stability of a responding firm. The records will be returned to you

after identifying the successful respondent to the bid request. Scott A. Smith Finance Director sasmith@somersworthnh.gov (603) 692-9504 One Government Way Somersworth, New Hampshire 03878 (603) 692-4262 www.somersworthnh.gov mailto:sasmith@somersworthnh.gov Request Type Bid Page 2 of 9 Title CONSTRUCTION EQUIPMENT RENTAL Due Date April 11, 2024 @ 2:00pm Request for Bid – Construction Equipment Rental 2023 Page 2 of 9 INTRODUCTION The City of Somersworth, New Hampshire is seeking qualified vendors to provide construction equipment rentals, as needed. General information and specifications are as follows. GENERAL REQUIREMENTS 1. Contractor shall calculate rates to include an equipment operator. 2. All construction equipment being offered must come with industry standard built-in safety devices where it is available; i.e. audible alarm when backing up, etc. 3. Prices quoted must hold for approximately one year starting April 15, 2024 through April 15, 2025. 4. The contractor needs to be available for emergencies and provide City staff with 24/7 emergency contact numbers. 5. In addition to equipment rental rates, separate proposals to provide excavation services to supplement City personnel for emergency water and sewer line breaks is requested as well. Questions on this request should be directed to Scott A. Smith, Deputy City Manager / Director of Finance and Administration at (603) 692-9504 or sasmith@somersworthnh.gov. SPECIFICATIONS 1. Provide the cost on the attached bid sheet. 2. Each bidder must submit a detailed listing of equipment owned by the bidder that will be used to meet the scope of services as described. 3. Each bidder must submit at least three (3) commercial customer accounts to serve as references, including the name, address, telephone number, e-mail address, and contact person. 4. Each bidder must provide a description of their business, including size of the business, the number of employees, and the services provided. 5. The successful vendor will be required to submit a certificate of insurance, naming the City of Somersworth as additional insured, showing the following limits: a. Workmen's Compensation Insurance b. Commercial General Liability Limits of Liability Bodily Injury: $2,000,000 per occurrence, $2,000,000 aggregate Property Damage: $500,000 per occurrence $500,000 aggregate c. Combined Single Limit, Bodily Injury and Property Damage: $1,500,000 per occurrence - $1,500,000 aggregate 6. By submitting a proposal, each bidder is indicating they understand and have the ability to supply all labor, materials, supplies, tools, and equipment necessary to perform the services as detailed. In addition, any contract award is made on an as needed basis with the understanding that the City of Somersworth reserves the right to provide equipment and labor from its own workforce. Furthermore, each bidder is indicating they agree that it is their responsibility to understand and will comply with all O.S.H.A. regulations. Request Type Bid Page 3 of 9 Title CONSTRUCTION EQUIPMENT RENTAL Due Date April 11, 2024 @ 2:00pm Request for Bid – Construction Equipment Rental 2023 Page 3 of 9 7. Selected contractors to be placed on an eligibility list for possible use, contractors may not use subcontractors without the written approval of the City of Somersworth, City Manager. 8. Sealed bids are due by April 11, 2024 at 2:00PM at which time they will be publicly opened and read aloud. All bids must be delivered before that time plainly marked “Construction Equipment Rental and Emergency Excavation Services” to the following address: Somersworth City Hall Attn: Scott A. Smith, Director of Finance One Government Way Somersworth, NH 03878 Request Type Bid Page 4 of 9 Title CONST