Letterhead & Printing Services

02 November 2022 Letterhead & Printing Services The University of North Florida Board of Trustees, a public corporate body, seeks a qualified vendor to provide letterhead and printing services for the needs of each department across campus. 02 November 2022 Open 10/28/2022 12:00 PM EST Type Invitation to Negotiate Close 11/29/2022 2:00 PM EST Number ITN-23-08 Currency US Dollar Sealed Until 11/29/2022 2:00 PM EST 02 November 2022 Contacts Michael LoMonaco n01391359@unf.edu 02 November 2022 Commodity Codes Commodity Code Description 14000000 Paper and Paper Products 55100000 Printed Media, Publications, and Books 82120000 Reproduction (Printing and Photocopying Services) 02 November 202202 November 202202 November 202202 November 202202 November 202202 November 202202 November 202202 November 202202 November 2022 mailto:n01391359@unf.edu The University's Terms and Conditions

and Information for Bidders apply to this Solicitation and shall become a part of any contract issued hereunder. Purpose of the Bid/Event The University of North Florida Board of Trustees, a public corporate body, seeks a qualified respondent to provide letterhead and printing services for the needs of each department across campus. Term of the Agreement (If Applicable) The term of this Agreement will be for an initial period of five (5) year with an option to renew based on satisfactory performance and the written approval of both parties for one (1) additional five (5) year period. Minimum Requirements Respondents must, at the time of Response Closing:  Hold a current and active Florida corporate charter in accordance with Chapter 607, Florida Statutes, if the respondent is a corporation. If the vendor is an out-of-state corporation, it must hold a current and active foreign qualification authorization to do business in the State of Florida  Not be disqualified at the time of bid submittal through disqualification procedures described in Board of Governors Regulation 14.022,  Meet any special prequalification requirements set forth in the response documents; and,  Not have been convicted of a public entity crime within 36 months prior to the date for receipt of bids. Calendar of Events (see Bid Portal) Advance notice of any related meetings will be posted to the UNF Bid Portal. The respondent is solely responsible for checking the Portal periodically to verify the calendar. UNF reserves sole discretion over the conduct and/or format of these meetings. Event Date & Time Location Pre-Response Meeting Wednesday, November 9, 2022 @ 10 am https://unf.zoom.us/j/91337170261?pwd=SWVCbnUwQ3pqUi8zK1JlbG9IZG9ZZz09 Meeting ID: 913 3717 0261 Dial-in: +1 301 715 8592 US (Washington DC) +1 669 900 6833 US (San Jose) Deadline for Questions Monday, November 14, 2022 @ 12 pm UNF Bid Portal Q&A Board Response to Questions Thursday, November 17, 2022 UNF Bid Portal Q&A Board Response Closing Tuesday, November 29, 2022 @ 2 pm See Bid Openings link on Bid Portal Coronavirus Information Please visit UNF's Emergency Management Coronavirus Page. Questions and Answers Questions should be submitted on the UNF Bid Portal on the Q&A Board specific to this solicitation and prior to the Deadline for Questions provided on the Calendar of Events. Questions may be answered at the discretion of the University and posted on the UNF Bid Portal. Description https://www.unf.edu/procurement/Terms-Conditions.aspx https://www.unf.edu/procurement/Information_Bidders.aspx https://unf.zoom.us/j/91337170261?pwd=SWVCbnUwQ3pqUi8zK1JlbG9IZG9ZZz09 https://www.unf.edu/coronavirus/ No interpretation of the meaning of any part of this solicitation, nor corrections of any apparent ambiguity, inconsistency, or error herein, will be made to any applicant orally. All requests for written interpretation or corrections must be submitted in writing. It is the responsibility of the respondents, before submitting its response, to check the UNF Procurement Services website to obtain any updates. Response Submission Responses will only be accepted electronically through the UNF Bid Portal. Responses delivered in-person, by mail, by fax, or by email will be deemed non-responsive. Responses must be uploaded to the UNF Bid Portal by the date and time identified in the solicitation. We strongly recommend that you give yourself sufficient time and at least ONE (1) day prior to closing time to begin the uploading process and to finalize your submission. Late submissions will not be accepted and the UNF Bid Portal will not accept submissions past the date and time of opening. It is the sole responsibility of the respondent to ensure the submission is finalized prior to the deadline. Each item of requested information is sealed upon submission by the respondent. Responses will not be visible to anyone at UNF until after the published Closing Time. You may edit your submission as needed up to Closing Time. Respondents may elect to utilize the import/export feature to export questions into Excel and import responses to those questions into the system upon completion. When answering questions within the provided text boxes (if applicable) be aware that there is a limit to the number of characters available for your response. The dynamic character limit counter at the bottom of each text box will display the remaining characters available. Uploading large documents may take a significant amount of time, depending on the size of the file(s) and your internet connection speed. The maximum upload file size is 50 MB. Do not embed any documents within your uploaded files, as they will not be accessible or evaluated. It is the responsibility of the Respondent to carefully review the requirements of this ITN and submit all information requested. If Respondent fails to submit with its sealed response all items requested by this solicitation, the response may be deemed non-responsive. When in doubt of the requirements of this solicitation, send an email to the Procurement Services contact listed. Evaluation Criteria & Method of Award The evaluation of each response to this ITN will be based on its overall competence, compliance, format and organization taking into consideration the evaluation criteria listed below. Cost may or may not be a consideration in the initial stages of the evaluation or negotiation. The Award shall be made to the responsible respondent or respondents whose response is determined to be the most advantageous to the University and may not require numeric scoring. One copy of your response should be submitted under the Questions tab. Responses should be submitted in a similar format below that includes all applicable information for each evaluation category behind a divider page identified by the corresponding evaluation criteria number and abbreviated description:  Product Quality/Product Offerings/Customer Service/Delivery (Tab 1) (25 points) - Describe your company’s Quality Assurance/Quality Control processes for tangible products and customer service. Include your company’s reporting mechanisms to the University. Describe your company's shipping, lead times, warranties, returns, and order placement.  Website/Portal (Tab 2) (25 points) - Describe your company's website/portal capabilities. Provide details on your online ordering system regarding its availability and use.  Price (Tab 3) (20 points) - Provide a copy of your company's, or your company's manufacturers' price catalogs/pricelists. If more than one large file is available, list in proposal and attach under Supplier Attachments. Additionally, complete and sign the Price Proposal Form, provided under the Questions tab. Provide a reason for choosing Cost Plus % Mark-Up and/or Discount % off of List Price on Price Form.  Experience/Performance (Tab 4) (20 points) - Describe your company's experience with printing services. Include any references from past/current customers.  Sustainability (Tab 5) (10 points) - Describe the process of producing “best value” for the University and its users through creative marketing, small business and diversity programs, “green” initiatives, and/or other programs. Scope, Specifications, and Technical Requirements See Scope of Work under Buyer Attachments tab. Price Escalation or De-Escalation If a contract is awarded, all prices are to remain firm for a period of one (1) year from the effective date of the contract. The University will consider price escalation or de-escalation prior to the annual anniversary date of the contract. Escalation and de-escalation will be reviewed by the University on an item-by-item basis. Respondents who are awarded a Contract and become Contractors may request increases or decreases in price as follows: Within at least ninety (90) days prior to the anniversary of the contract execution date, the respondent may submit a written request for escalation or de-escalation only on rates for which it can no longer honor the awarded price. The request must include a brief description of the item, and a new price that will remain firm until the next anniversary date of the contract term. Justification for the increase shall be based on an average of the previous twelve (12) months of the overall Consumer Price Index (CPI). The University reserves the right to: 1. Grant or decline any request for escalation or de-escalation with or without cause. 2. Request documentation justifying any requested increase. Any decision of the University to grant or decline a request for price adjustment will be at the University’s sole discretion and its decision shall be final. Price Form See Questions tab for Price Proposal Sheet. Respondents must complete, sign, and upload a copy of the Price Form. The Price Form must be completed in full and must not be modified from its original form. Failure to provide a completed and signed Price Form may result in being deemed non-responsive. Respondents agree to provide all of the goods and perform all of the services within the specified time and in accordance with the specifications and all of the terms and conditions of the Contract and Solicitation documents, including all addenda, if any. Required to View Event Prerequisites Required to Enter Bid 02 November 2022 1. Certify the response. 2. Confirm debarment status. 3. Read UNF's Conflict of Interest statement. 02 November 202202 November 202202 November 202202 November 202202 November 202202 November 202202 November 2022 Buyer Attachments 1. Scope of Work.docx 02 November 202202 November 202202 November 202202 November 202202 November 202202 November 2022 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1101308-1331488318Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1730476683&Signature=ZFCUE4QCa0JfDDOCq2nvlJsZnsc%3D Questions Required Questions Group 1: Executive Summary Instructions: 1.1 A 500 to 1,000-word executive summary of the supplier’s proposal, including how the supplier plans to address the University’s requirements. Group 2: Project History Instructions: 2.1 Using the attached template, provide the following information for a minimum of three (3) successfully completed projects of similar size and scope: (a) Project Name, (b) Owner Name, (c) Owner Rep Name/Phone No., (d) Completion Date, (e) Project Cost, and (f) Brief Description of work completed and how it is similar to the scope provided herein. If applicable, please list examples of services rendered in the State of Florida, particularly with institutions of higher learning. Group 3: Organization & Management Instructions: 3.1 Attach a list of contact email addresses, names, and titles of the individuals responsiblefor the company’s response and negotiation during this solicitation process. 3.2 Attach an organizational chart beginning with your account management team through the CEO of your company. Group 4: Price Proposal Form Instructions: 4.1 Complete, sign, and upload a copy of Price Proposal Form Revision 1. Group 5: Copy of Response Instructions: 5.1 Please submit a copy of your response. 02 November 202202 November 202202 November 202202 November 202202 November 2022 Product Line Items Product Line Items There are no Items added to this event. 02 November 202202 November 202202 November 202202 November 2022 Service Line Items Service Line Items There are no Items added to this event. 02 November 202202 November 202202 November 2022