HOME-ARP Tenant-Based Rental Assistance Program

"PURCHASING DIVISION\n\nKent Joni Laming, Manager\n\nK_lCounty saaTm\nu\n\nSee ee purchasing@kentcountymi.gov\n\nSOLICITATION\nSolicitation Type Request for Proposal (RFP)\nSolicitation Number 5588\nDescription HOME-ARP Tenant-Based Rental Assistance Program\nDate of Issuance 2/20/2024\nInquiries Deadline Date & Time (local) | 3/15/2024, 2 PM\nDue Date & Time (local) 4/4/2024, 2 PM\nBuyer Name Pitchellis\n\nINTRODUCTION\n\nThe Kent County Purchasing Division is soliciting proposals from non-profit organizations to act as a\nSubrecipient to provide aHOME-ARP TENANT-BASED RENTAL ASSISTANCE program for qualifying\npopulations who are residents of the Kent HOME Consortium jurisdiction. All activities must be\nconsistent with guidance provided in HUD NOTICE CPD-21-10 requirements for the Use of Funds in the\nHOME-American Rescue Plan Program and the Kent HOME Consortium\u2019s HOME ARP Operating\nProcedures Manual. Proposed

programs must be provided in accordance with the Tenant-Based Rental\nAssistance preferences listed in Section XXIIl.(1) of the HOME-ARP Operating Procedures Manual.\n\nIn 2021 the Kent HOME Consortium, consisting of Kent County and the City of Wyoming, received a\nHOME-ARP grant award from the U.S. Department of Housing and Urban Development (HUD) to reduce\nhomelessness and increase housing stability. In 2022, the Kent HOME Consortium conducted a needs\nassessment and gap analysis to develop its HOME ARP Allocation Plan. Consultation with community\nstakeholders and evaluation of data during the creation of the HOME ARP Allocation Plan identified a\nreduced number of affordable rental units available within Kent County, with the largest housing\naffordability gap primarily impacting extremely low- and low-income households. The provision of\nHOME ARP Tenant-Based Rental Assistance for residents experiencing or at-risk of becoming homeless\nwas identified as a key objective of the HOME ARP Allocation Plan. This RFP is seeking activities that will\nhelp the Kent HOME Consortium address the objectives identified in the HOME ARP Allocation Plan.\n\nSPECIFICATIONS\nEligible Subrecipients: Eligible respondents must be a private non-profit organization with a 501(c)(3)\ndesignation by the Internal Revenue Service with prior experience operating housing services.\n\nEligible Service Area: Eligible programs shall serve residents of Kent County, with the exception of,\nresidents of the City of Grand Rapids. This is consistent with the HOME jurisdiction of the Kent County\nand City of Wyoming HOME consortium, which includes the whole of the County of Kent outside of the\nGrand Rapids city limits.\n" "Eligible Clientele: Qualifying populations are identified in the Kent County HOME-ARP Operating\nProcedures Manual in Section Il. Eligible Qualifying Populations. Proposed programs must be available to\nall eligible qualifying populations and shall not prioritize one over the other.\n\nEligible Activities: Eligible program activities shall be limited to HOME ARP Tenant-Based Rental\nAssistance as described in Kent County HOME-ARP Operating Procedures Manual in Section XXIII.\nELIGIBLE ACTIVITIES.\n\nProgram Timeline: Proposed program activity timeline shall be conducted over a period of no less than\n12 months with a program completion date no later than June 30, 2026.\n\nEligible Program Cost: Awarded funds will become available on a monthly reimbursement bases for\ndirect Program/Activity Delivery Cost as described in HUD Notice CPD-21-10 Section VI. C. 3. These\neligible costs include rental assistance, security deposit payments, and utility deposit assistance to\nqualifying households. Direct costs of inspecting the housing and determining the income eligibility of\nthe family are also included as eligible project costs.\n\nReporting: Data on all persons served and all activities assisted are required to be reported on the local\nHomeless Management Information System (HMIS) by the Subrecipient using Local CoC standards for\ndata collection and with monthly reimbursement request using a Kent County provided form.\n\nAvailable Funding: Individual awards of up to 5400,000 are available per subrecipient(s). The\nConsortium has reserved approximately $2,000,000 in HOME-ARP funds for eligible HOME ARP\nSupportive Services programing through September 2030. Up to two subrecipients may be awarded\nduring this RFP, with the remaining funding reserved for a future RFP. Successful programs may be\nrenewed for no more than 12 months, although there is no guarantee of funding renewal or expanded\nfunding to a selected Subrecipient.\n\nApplication Process: Respondent to submit completed HOME ARP Subrecipient Application Form\n(Attachment A) and applicable attachments to Kent County Purchasing Department before Due Date.\n\nProposals will be evaluated based on the applicants experience providing similar programing and\nworking with qualifying populations, the proposals approach to serve individuals residing in the\nqualifying service area, the proposed project outcomes, other source funds used toward this program,\nand the cost effectiveness of the proposal.\n\nProposals will be evaluated by staff from the Kent Home Consortium including, but not limited to, the\nfollowing organizations:\n\n* City of Wyoming \u2014 2 Members\n\ne Kent County -3 Members\n" "Anticipated Timeline:\n\nMarch 22, 2024 Proposals are due by 2:00 p.m.\nApril 2024 Review Process Occurs by Kent County and City of Wyoming staff\nMay 2024 Award Notification Letter\n\nMay 2024 Execution of Subrecipient Agreement\nJune 2024 Earliest start of program activity\nJune 2026 Latest occurrence of program activity\n\nResources:\nKent County HOME ARP PLAN https://www.accesskent.com/kcca\n\nKent County HOME-ARP Operating Procedures Manual Attachment B\n\nHUD CPD-21-10 Notice: Requirements for the Use of www.hudexchange.info/resource/6\nFunds in the HOME-American Rescue Plan Program 479/notice-cpd-2110-\n\nrequirements-for-the-use-of-funds-\nin-the-home-arp-program/\n\nSCOPE\n\nDimensions, if furnished, are for general reference only and should be verified by Respondent.\n\nKent County will award and contract for the goods and services in this Solicitation in an efficient and\ntimely manner. In no event will notification of award be more than 45 days from the date of submission.\n\nThe Kent County Standard Submission Terms posted on the Bid Opportunities page of the Kent County\nPurchasing Division website are incorporated by reference and shall be deemed to have the same force\nand effect as if fully set forth herein.\n\nINQUIRIES\n\nAny and all communication regarding this Solicitation shall be on the Kent County Purchasing Division\nInquiry Blog via the Bid Opportunities page or during pre-proposal meetings. Kent County reserves the\nright to determine the response format or not respond, at its sole discretion.\n\nFUNDING SOURCE\n\nFunding is provided in part through a Federal Community Grant Funding from the US Department of\nHousing and Urban Development (HUD). The Respondent shall warrant and certify that, in the\nperformance of the resultant agreement, it has complied with or will comply with all applicable statutes,\nrules, regulations and orders of the United States, including laws and regulations pertaining to labor,\nwages, hours and other conditions of employment. All materials, equipment, and supplies provided to\nthe members must comply fully with all safety requirements, rules of the Industrial Commission on\nSafety, and all applicable OSHA Standards.\n\nThe Respondent shall certify that it is registered with SAM.gov and has a valid Unique Entity Identifier\n(UEI). Contract requirements include, but are not limited to, the following:\n\nPage 3 0f4\n" "https://www.accesskent.com/Departments/Purchasing/pdfs/Federal-Funded-Contract-\nRequirements.pdf\n\nINVITATION FOR BID/RFQ SUBMISSION\n\nComplete submissions must be received in the Kent County Purchasing Division on or before the due\ndate/time specified by the designated clock (local time). Late, faxed, or emailed responses will NOT be\nconsidered.\n\nSubmissions may be submitted electronically on the Bid Opportunities page of the Kent County\nPurchasing Division's website. Respondent must include a complete submission as 1 non-password\nprotected PDF document.\n\nRespondent shall submit the Submission Form (\u201cBid Form\u201d \u201cResponse Form\u201d) posted on the Bids\nOpportunities page of the Kent County Purchasing Division\u2019s website. Click the Submit Online icon to\nsubmit electronically or to printthe Submission Form. Respondent must submit the Bid Bond with\nSubmission Form.\n\nThe time required to upload a submission may vary. Respondent assumes all risks associated with\nelectronic submission, including all technological difficulties, and deems the County and its service\nprovider harmless and without fault. Successful electronic submissions are confirmed via Respondent's\nemail. Respondent shall view the link in the confirmation email to determine accuracy prior to due\ndate/time.\n\nSubmissions that deviate from the Solicitation specifications will only be considered if the deviations are\nclearly detailed and noted within the submission. In case of a dispute regarding the true intent and\nmeaning of the specifications, the County\u2019s interpretation will prevail. When a Solicitation states no\nalternates, no deviations are permitted.\n\nKent County is not liable for cost incurred prior to award. A submission shall constitute an irrevocable\noffer for a period of 45 days from the due date/time. In the event the notification of award is not made\nwithin 45 days from the due date/time, the Respondent may withdraw or provide a written extension of\ntheir submission.\n\nSubmissions may only be withdrawn by written request ifthe request is received before the due\ndate/time. Withdrawals after opening shall be subject to Kent County Fiscal Policy - Centralized\nPurchasing 5(i)(2).\n\nNO BID\nPlease provide feedback if you are electing not to participate in this Solicitation.\n\nPage 4 0f4\n"