BID-DTC BEER DISTRIBUTION SPONSORSHIP 2022

(1) ALTERATIONS CORRECTIONS. Any alterations, additions or omissions of required information, changes of the specifications or bidding schedule, are at the risk of the vendor and may result in the rejection of the bid, unless the approver authorizes such changes. (2) BIDS- All bids must be typed or written legibly in ink. Vendors, verify bids before submission. No bid may be withdrawn or changed after official bid opening. (3) DELIVERIES- Montgomery County Government assumes no liability for merchandise or other materials delivered without written order of the purchasing agent. (4) RESPONSIBLE VENDORS- Failure of a vendor to execute a purchase order awarded to him or to comply with any of the terms and conditions therein may disqualify him from receiving future orders. (5) USE OF TRADE NAME- The use of a manufacturer name, any special brand, model, or make, in describing an item, or the use of detailed descriptive specifications pertinent thereto, does not restrict vendors to that

manufacturer of specific article or such detailed descriptive specifications. This means or method, used simply to indicate the character, or quality of the article desired. Articles which bids are submitted on must be such character, quality and design as will serve the purpose for which it is to be used equally as well as that specified; must be the equal of the article described and equally suitable to the needs of the Government of Montgomery County. If bidding on other than the make, model, or brand specified or such detailed descriptive specifications, the manufacturer's name and catalogue reference, together with specifications therefore must be given or other information given and clearly stated on the bid sheet in every instance. This enables the Purchasing Agent to determine the suitability, or otherwise. The government of Montgomery County reserves the right, through the Purchasing Agent to be the sole judge in such determinations. References not listed or submitted by the vendor, the understanding between vendor and Montgomery County Government stands that the specific article named in the bid specifications sheet be furnished. (6) BIDDING FIRM- The agent of the bidding firm hereby certifies to the best of his knowledge and belief that this bid/proposal submitted to Montgomery County has not been prepared in collusion with any other seller of similar products. The prices, terms and conditions of said bid/proposal have not been communicated by the undersigned nor by any employee or agent of the bidding firm to any other seller of similar products and will not be communicated to any such seller prior to the official opening of said bid. The affiant further states that no official or employee of Montgomery County Government has promised any personal financial or other beneficial interest, either directly or indirectly in order to influence award of this bid. (7) IMPORTANT- To be acceptable, all bid/proposals must be on the correct form, and each such bid/proposal must be addressed and delivered to the Purchasing Agent, Montgomery County, Tennessee, 350 Pageant Lane, Suite101-E, Clarksville, TN 37040, prior to the Bid opening. Bid/Proposal envelopes must be sealed and clearly indicate the words, BID (name of item or service)". Such bids/proposals delivered to other persons, locations, or on another form will not be acceptable. Electronic is an acceptable submission method via All vendors, awarded contracts agree to the terms and conditions herein set forth. The Purchasing Agent reserves the right to reject any or all bids. Stephanie P. Morlock Purchasing Agent Telephone: (931) 648-5720 spmorlock@megtn.net spmorlock@meatn.net BEER DISTRIBUTOR SPO SORSHIP BID FOR 2022 Dated: 12/20/2021 Bid Opening Date: 1/17/2022 UNTIL 10 OCLOCK AM C.S. TIME ON __1/17/202? MONTGOMERY COUNTY GOVERNMENT IS SEEKING A THREE (3) YEAR PROPOSAL FOR A LOCAL BEER DISTRIBUTOR FOR A CASH SPONSORSHIP DURING THE DOWNTOWN @ SUNDOWN 2022, 2023, AND 2024 CONCERT SERIES. DOWNTOWN @ SUNDOWN TAKES PLACE THE FIRST AND THIRD FRIDAY OF EVERY MONTH MAY-OCTOBER FOR A TOTAL OF TWELVE (12) DATES. MAY 6 AUGUST 5 MAY 20 AUGUST 19 JUNE 3 SEPTEMBER 2 JUNE 17 SEPTEMBER 16 JULY 1 OCTOBER 7 JULY 15 OCTOBER 21 THE HOURS FOR THE CONCERTS ARE 7:00 P.M. THRU 10:00 P.M. (BEER SALES MUST END AT 10:00 P.M.) ADVERTISEMENT OPPORTUNITIES FOR VENDOR ARE AS FOLLOWS: 1) PRESENTING SPONSORSHIP STATUS 2) PREFERRED VENDOR RIGHTS AS BEER DISTRIBUTOR FOR ENTIRE CONCERT SERIES (YEARS 2022, 2023, 2024) 3) MAIN STAGE NAMING 4) PREMIUM LOGO PLACEMENT ON SERIES BANNERS AND ON-SITE PROMOTIONS 5) BUSINESS TITLE SPONSOR ANNOUCEMENT FROM STAGE 6) PRINT AND DIGITAL ADVERTISING a. LOGO ON DOWNTOWN COMMONS FACEBOOK PAGE (10,800 FOLLOWERS) b. LOGO ON MONTGOMERY COUNTY FACEBOOK PAGE (22,000 FOLLOWERS) c. LOGO ON DOWNTOWN COMMONS WEBSITE 7) MEDIA AND MARKETING PACKAGE VALUED OVER $50,000 OF COVERAGE, NAMING RIGHTS (PRESENTED BY) INCLUDED. UPCOMING DATES FOR 2022 DOWNTOWN @ SUNDOWN CONCERT SERIES: VENDOR SHALL PROVIDE THE FOLLOWING INFORMATION IN THEIR RETURN PROPOSAL: 1) 2) 3) 4) 5) 6) CASH SUPPORT AMOUNT LIST OF PRODUCTS, BOTH ALCOHOLIC AND NON-ALCOHOL DETAILED LIST TO INCLUDE IMAGES OF IN-KIND PRODUCTS AND/OR PROMOTIONAL MATERIALS THAT WILL BE OFFERED FOR THE SERIES SUPPORT STAFF AND CUSTOMER SERVICE DETAIL FOR PRE-EVENT, DURING EVENT, AND POST- EVENT LIST OF ANY ADDITIONAL ADVERTISING OR GIVEAWAY ITEMS IF ANY PLEASE STATE NUMBER OF BANNERS THAT VENDOR AGREES TO SUPPLY, MUST BE BETWEEN 5- 20 BANNERS. THE EVAULATION OF THIS PROPOSAL WILL BE ON THE FOLLOWING CRITERIA 1 2 3 4) 5) CASH SPONSORSHIP AMOUNT: 28% QUALITY OF IN-KIND AND PROMOTIONAL PRODUCTS: 20% PRODUCTS: 20% ADDED VALUE ITEMS: 22% SUPPORT STAFF: 10% *Please, contact Purchasing Agent- Stephanie Morlock and DTC Event Planning Manager- Elizabeth Quinton with any questions/inquiries pertaining to this bid. * spmorlock@megtn.net ebquinton@mcgtn.net Contract Number It is the policy of Montgomery County Government not to discriminate on basis of race, color, national origin, age, sex, or disability in its hiring and employment practices; or in admission to, access to, or operation of its programs, services, and activities. With regard to all aspects of this contract, the Contractor certifies and warrants complying with this policy. Please Print: Contractor's Name Street Address City State Zip Code Contractor's Phone Number I, hereby agree to abide by the Title VI Regulation. For Title VI compliance, we ask for voluntary disclosure of the following information: Ownership Type (please check all that apply) African American Owned Business _ Women Minority Owned Business Female Owned Business Native American Owned Business _ Hispanic Owned Business Asian Owned Business Disabled Owned Business All Others 350 PAGEANT LANE SUITE101E +*CLARKSVILLE TENNESSEE 37040 PHONE 931.648.5720 - FA 931.553.5151 MONTGOMERY COUNTY E ss E E = TITLE VICONTRACT ASSURANCE IRAN DIVESTMENT ACT Certification of Non-inclusion NOTICE: Pursuant to the Iran Divestment Act, Tenn. Code Ann. 12-12-106 requires the State of Tennessee Chief Procurement Officer to publish, using creditable information freely available to the public, a list of persons it determines engage in investment activities in Iran, as described in 12-12-105.Inclusion on this list makes a person ineligible to contract with the State of Tennessee; if a person ceases its engagement in investment activities in Iran, it may be removed from the list. A list of entities ineligible to contract in the State of Tennessee Department of General Services or any political subdivision of the State may be found here: https://www.tn.gov/asset/entities/generalservices/ of persons to Tenn. Code By submission of this bid/proposal, each bidder and each person signing on behalf of any bidder certifies,and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to T.C.A. 12-12-106, Vendor Name (Printed) Address By (Authorized Signature) Date Executed Printed Name and Title of Person Signing PAGEANT LANE SUITE 101 E CLARKSVILLE TENNESSEE 37040 PHONE 931.648.5720 FAX931.58583.5151 ee M@NTGOMERY COUNTY TENNE cpo/attachments/List pursuant Ann. 12-12-106, Iran Divestment Act-July.pdf