Slurry Seal Project - North Area of Sand Section (Inspection Services)

Project Title Slurry Seal Project - North Area of Sand Section (Inspection Services) Invitation # RFP E1273-22S Bid Posting Date 11/23/2022 4:18 PM (PST) Project Stage Bidding Bid Due Date 12/12/2022 11:00 AM (PST) Response Format Electronic Project Type RFP (Request for Proposal) Response Types Cost File Response File Subcontractor Sample Projects (required) Appendix B Non-Collusion Affidavit (required) Appendix C Consultant's Acknowledgement of Insurance Compliance (required) Appendix D Certificate of Proposal (required) Type of Award Lump Sum Categories 237310 - Highway, Street, and Bridge Construction 324121 - Asphalt Paving Mixture and Block Manufacturing 001122 - Inspection Services 001127 - Street Paving 001131 - Signing and Striping License Requirements Restriction eBidding Restricted To Must meet one of the following restrictions: CADIR - Registered DIR Public Works Contractor Department Public Works/Engineering Address 3621 Bell Avenue Manhattan Beach, California 90266

County Los Angeles Bid Valid 120 Days Liquidated Damages Estimated Bid Value Start/Delivery Date March 2023 Anticipated Notice to Proceed with Construction Project Duration 40 Working Days. Additional Working Days may be granted for Additive Bid Schedules. Bid Bond Bid Bond 0.00% Payment Bond 0.00% Performance Bond 0.00% Pre-Bid Meeting Information Pre-Bid Meeting Yes - Not Mandatory Pre-Bid Meeting Date 12/01/2022 9:00 AM (PST) Pre-Bid Meeting Location Grand View Elementary School located at 455 24th St, Manhattan Beach, CA 90266 Online Q&A Online Q&A Yes Q&A Deadline 12/06/2022 11:00 AM (PST) Contact Information Contact Info Melanie Park / Bianca Cardenas (310) 802-5353 publicworksbids@manhattanbeach.gov Bids to BCardenas@manhattanbeach.gov Owner's Agent Description Scope of Services The Consultant shall provide full-time construction inspection services on the Slurry Seal Project. In general, the Consultant shall have the necessary experience and know-how of construction equipment, materials, methods, and workmanship for the specific work to be performed on the Project. The Consultant shall be able to understand and interpret Plans and Specifications and shall be familiar with the Greenbook (Standard Specifications for Public Works Construction), Manual on Uniform Traffic Control Devices (MUTCD), Caltrans Standard Specifications, City Standards, and OSHA Construction Safety Orders. The Consultant Inspector shall be able to interact professionally with contractors, engineers, property owners, business owners, and the public at large; coordinate with other City personnel; promote quality customer service; and respond promptly and courteously to requests. The Consultant Inspector shall be able to follow verbal and written instructions, communicate clearly and concisely, both orally and in writing. Typical Consultant Inspection services shall include, but not be limited to: 1. Possession of a vehicle for travel related to the Project. Show proof of valid California driver’s license, and insurance. For immediate contact by the City, the Consultant Inspector must possess a mobile phone and digital camera, and shall provide digital images of the Project to the City of Manhattan Beach in “jpg” format. 2. Working normal working hours are from 7:30 a.m. to 4:30 p.m. with a 1-hour lunch break. 3. Reviewing the Specifications thoroughly prior to the pre-construction meeting and throughout the Project. 4. Establishing effective communications with the Contractor, other agencies, utilities, business, and property owners. 5. Attending the weekly construction meetings. 6. Performing Project oversight for the monitoring of traffic control, the Project scope of work, damage to infrastructure, and replacement of infrastructure to City Standards. During the course of inspection and monitoring of the work, if the Consultant observes an unsafe situation, they shall notify the Contractor of the violation and provide written notification of such infraction to the Contractor. If the Contractor refuses to comply, the Consultant shall notify the City and Cal/OSHA, as appropriate. 7. Ensuring compliance with the Specifications, and other requirements, such as, but not limited to, the Contract, Traffic Control, Cal/OSHA Standards, Contract Change Orders, Permits, Standard Plans, checking line, grade, size, elevation, and location of improvements. 8. Keeping daily diaries (log), filling out Incident (accident) Reports, and taking pictures of the Project. Document all Contractor delays, reasons for delay, length of time for delay, and phases of work. A daily Inspection Report identifying work done by the Contractor shall be submitted to the City’s Project Manager on the next business day for review and filing. 9. Measuring and tabulating contract quantities. Reviewing the Contractor’s invoices, verifying completed work, and approving all quantities. 10. Monitoring extra work and providing supporting documentation on the personnel and equipment that is involved with any extra work performed by the Contractor. Determining whether the work of the Contractor is being performed in accordance with the requirements of the contract documents, and endeavoring to guard the City against defects and deficiencies in such work. 11. Identifying and reporting on potential Contractor claims, and recommending resolution. 12. Preparing a list of items for correction (punch list) and preparing redlined as-built plans. 13. Preparing status report for Project close-out and all applicable documents as “closeout” file. 14. Performing other related duties as required. The Consultant does not have the authority to allow deviations from the Contract Specifications. Other Details The City is looking for professional inspection services and requires support from an experienced and qualified engineering firm for the Slurry Seal Project – North Area of Sand Section. Inspection services will focus primarily on the Work of the awarded Contractor comprising of striping removal, full-depth asphalt removal and replacement, patchwork, crack seal, slurry seal, sealcoat, pressure wash, playground painting, signing, and striping multiple areas throughout the Sand Section of Manhattan Beach as more specifically described in the contract documents found in Appendix F: Plans and Specifications. The Contractor and Consultant Inspector are responsible to record all existing Project striping, parking, and pavement marking types, markers, painted playground marking dimensions, colors, and locations of the Work shown in Appendix E: Location Map to remove and replace in kind, unless noted otherwise in the Construction Plans. Repetitive striping locations with minimal striping are not portrayed in the Construction Plans. Contractor and Consultant Inspector records, photos, Google Maps, and Construction Plans shall be used as a guide for the re-application of striping and other markings. The City shall review and approve all cat-tracking for the striping, parking, and pavement markings prior to installation by the Contractor. The Project includes, without limitation, furnishing all necessary labor, materials, equipment and other incidental and appurtenant Work necessary to satisfactorily complete the Project, as more specifically described in the Contract Documents Notes The bidder is solely responsible for on time submission of their electronic bid. The City will only consider bids that have been transmitted successfully and have been issued an ebid confirmation number with a time stamp from the Bid Management System indicating that the bid was submitted successfully. Transmission of bids by any other means will not be accepted. Bidder shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the bidder to successfully submit an electronic bid shall be at the bidder's sole risk and no relief will be given for late and/or improperly submitted bids. Bidders experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992-1771. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. The PlanetBids service is provided so City staff can efficiently provide information online in an organized and timely manner for the benefit of our vendors to access the information. With the services provided through PlanetBids, the vendors are now able to obtain the applicable information 24/7 on-line at their convenience and can submit proposals, quotes, and bids in an easy, efficient streamlined way in order to successfully do business with the City. The benefits to the vendors include not having to send their staff to the City to submit a proposal or bid, respond to bid opportunities securely over the internet, automatic addendum notification and acknowledgments, and secure eBidding – including line itemization, calculation with net terms, etc. The City incurs a cost to utilize PlanetBids to provide this online service for the convenience of all our potential and existing vendors and therefore imposes a small service fee to recoup its cost which is $20 for professional services work. Special Notices Local Programs & Policies Place eBid