COUNTY OF MOORE REQUEST FOR PROPOSAL 2021-21 JUVENILE CRIME PREVENTION COUNCIL - PROGRAM SERVICES PURSUANT to Section 143-129 of the General Statutes of North C...

1 COUNTY OF MOORE NORTH CAROLINA REQUEST FOR PROPOSALS ISSUE DATE: January 20, 2021 RFP#: 2021-21 TITLE: JUVENILE CRIME PREVENTION COUNCIL – PROGRAM SERVICES ISSUING DEPARTMENT: County of Moore Financial Services Attn: Terra Vuncannon 206 S. Ray Street Carthage, NC 28327 Sealed Proposals will be received until Monday, February 22, 2021 at 4:00 pm from qualified vendors for Juvenile Crime Prevention Council – Program Services for the County of Moore. An Optional Informational Meeting will be held via WebEx at 10:00 am Tuesday, February 9, 2021. Bidders may join the WebEx meeting via the below information: Meeting number: 180 115 7561 Password: Hm6euJkRg93 (46638557 from smart phones) Join by phone: 1-415-655-0002 US Toll Access code: 180 115 7561 All inquiries for information concerning Instructions for Proposals, Bid Submission Requirements or Procurement Procedures shall be directed to (in writing): Terra Vuncannon, Purchasing Manager PO Box 905 Carthage, NC 28327 (910) 947-7118

(Telephone) tvuncannon@moorecountync.gov Sealed Proposals shall be mailed and/or hand delivered to the Issuing Department shown above, and the envelope shall bear the name and number of this Request for Proposal. It is the sole responsibility of the Bidder to ensure that its bid reaches the Issuing Department by the designated date and hour indicated above. In compliance with the Request for Proposals and to all the terms and conditions imposed herein, the undersigned offers and agrees to furnish the services described in accordance with the attached signed bid. Firm Name: _________________________________________ Date: ____________________ Address: ____________________________________________ Phone: ___________________ ____________________________________________ By: ______________________ (typed) By: ______________________ (signed) https://ncdps.webex.com/ncdps/j.php?MTID=m88ac92b954448510c60840bc7128fc8e mailto:tvuncannon@moorecountync.gov https://ncdps.webex.com/ncdps/j.php?MTID=m88ac92b954448510c60840bc7128fc8e 2 TABLE OF CONTENTS INSTRUCTIONS TO PROPOSERS Page 3 BACKGROUND/SCOPE OF WORK Page 5 PROPOSAL FORM Page 7 NON-COLLUSION AFFIDAVIT Page 8 E-VERIFY AFFIDAVIT Page 9 W-9 FORM Page 10 3 INSTRUCTIONS FOR PROPOSALS 1. Sealed Proposals shall be submitted to the Issuing Department on the enclosed Proposal Form. Proposals should include six (6) original copies. In order for a proposal to be considered, it shall be based on the terms, conditions and specifications contained herein and shall be a complete response to this RFP. The County reserves the right to make an award in whole, or in part, and to reject any and/or all proposals, and to waive any informality in proposals unless otherwise specified by the Bidder. The Bidder shall sign the bid correctly and bids may be rejected if they show omissions, alterations of form, additions not called for, conditional bids or any irregularities of any kind. 2. All labor costs, direct and indirect, shall have been determined and included in the proposal. The cost and availability of all equipment, materials, and supplies associated with performing the services described herein shall have been determined and included in the proposal. All price quotes shall include delivery to the delivery point, installation, and set-up charges, as necessary. Goods shall be set in place ready for owner’s use. All goods shall be new and of average quality. No remanufactured, refurbished or used goods will be accepted. Appropriate product information (e.g. brochures, catalog cuts, etc.) shall be included with the proposal. 3. After the RFP issue date, all communications between the Issuing Department and prospective Bidders shall be in writing. No oral questions shall be accepted. Any inquiries, requests for interpretation, technical questions, clarifications, or additional information shall be directed to Terra Vuncannon via e-mail to tvuncannon@moorecountync.gov or to the address listed on page one if this solicitation. All questions concerning this RFP shall reference the RFP number, section, and page number. Questions and responses affecting the scope of the goods will be provided to all prospective Bidders by issuance of an Addendum. An Optional Informational Meeting will be held via WebEx at 10:00 am Tuesday, February 9, 2021. Bidders may join the WebEx meeting via the below link: Meeting number: 180 115 7561 Password: Hm6euJkRg93 (46638557 from smart phones) Join by phone: 1-415-655-0002 US Toll Access code: 180 115 7561 4. All written questions shall be e-mailed to tvuncannon@moorecountync.gov no later than 10:00 a.m. Thursday, February 11, 2021. NO EXCEPTIONS. 5. The County will not be responsible for any oral instructions. Should a Bidder find discrepancies in, or omissions from the documents, or should be in doubt as to their meaning, s/he should at once notify the Issuing Department, and a written addendum shall be issued. Acknowledgement of any Addendum received during the time of the bidding shall be noted on the Bid Form in the spaces provided. In closing of a contract, any Addendum issued shall become a part thereof. 6. Proposals will be examined promptly after opening and award will be made at the earliest possible date. The prices quoted must be held firm, and no bids may be withdrawn until 90 days after bid opening date. The County reserves the right to conduct any test/inspection it may https://ncdps.webex.com/ncdps/j.php?MTID=m88ac92b954448510c60840bc7128fc8e mailto:tvuncannon@moorecountync.gov mailto:tvuncannon@moorecountync.gov https://ncdps.webex.com/ncdps/j.php?MTID=m88ac92b954448510c60840bc7128fc8e 4 deem advisable to ensure services/materials/supplies/equipment, as appropriate, conform to specifications. 7. All purchases for goods or services are subject to the availability of funds for this purpose. 8. The General Statures of the State of North Carolina, insofar as they apply to purchasing and competitive bidding, are made a part hereof. 9. The County of Moore is committed to creating and maintaining and environment free from harassment and other forms of misconduct that fundamentally compromise the working environment of the County. All contractors performing work/services at a County facility shall take all necessary steps to assure that none of its employees engage in harassment or intimidation relating to personal beliefs or characteristics of anyone on the County’s premises, including but not limited to, race, religion, age, color, sex, national origin, or disability. Such harassment is unacceptable and will not be condoned in any form at the County of Moore. If such conduct occurs, the contractor will take all necessary steps to stop it and prevent its future occurrence. This policy shall be strictly enforced. 10. For all the work being performed under this Contract, the County of Moore has the right to inspect, examine, and make copies of any and all books, accounts, records, and other writing relating to the performance of the work. Audits shall take place at times and locations mutually agreed upon by both parties, although the vendor/contractor must make the materials to be audited available within one (1) week of the request for them. 11. The County of Moore reserves the right to reject any and all proposals. It further reserves the right to waive informalities insofar as it is authorized so to do where it deems it advisable in protection of the best interests of the County. 12. The JCPC Allocation Committee will make a recommendation to the JCPC Council for approval. The recommendation will then go before the County of Moore Board of Commissioners for their approval. 13. Any and all exceptions to the Specifications must be stated in writing, giving complete details of what is to be furnished in lieu of requested Specifications. 14. The County of Moore reserves the right to cancel and terminate any resulting contract, in whole or in part, without penalty, upon thirty (30) days notices to the Vendor(s). Any contract cancellation shall not relieve the Vendor(s) of the obligation to deliver any outstanding services issued prior to the effective date of the cancellation. 15. The County of Moore will not be responsible for any expenses incurred by a vendor in the development of a response to this Request for Proposal or any other activities associated with this procurement including but not limited to onsite (or otherwise) interviews and/or presentations, and/or supplemental information provided. 16. Award standard will be based upon meeting the requirements of the granting agency. 5 Background and Scope of Work Moore County Juvenile Crime Prevention Council Request for Proposals $241,813 30% January 20, 2021 Anticipated County Allocation Required Local Match Rate Date Advertised The Juvenile Crime Prevention Council (JCPC) has studied the risk factors and needs of Juvenile Court involved youth in this county and hereby publishes this Request for Proposals. The JCPC anticipates funds from the NC Dept. of Public Safety in the amount stated above to fund the program types specified below. Such programs will serve delinquent and at-risk youth for the state fiscal year 2021-2022 beginning on, or after, July 1, 2021. The Juvenile Crime Prevention Council may recommend certain programs for one or two-year funding awards dependent upon program performance, compliance with JCPC policy, and the availability of state JCPC allocation funds. The JCPC will consider proposals for the following needed programs: 1. Interpersonal Skill Building (preferred EBP model in Cognitive Behavioral Therapy) 2. Mentoring 3. Juvenile Structured Day 4. Interpersonal Skill Building (preferred EBP model in Functional Family Therapy) 5. Parent/Family Skill Building (preferred EBP model in Aggression Replacement Therapy) 6. Restitution/Community Service 7. Interpersonal Skill Building (Life Skills) 8. Interpersonal Skills Building (Independent Living Skills) 9. Family Therapy 10. Vocational Skills Development 11. Tutoring Academic Enhancement 12. Teen Court 13. Psychological Assessments The JCPC will consider proposals for the following needed programs: 1. Youth who have moderate and serious school behavior problems, 2) Youth lack pro-social peers or sometimes associate with delinquent peers/criminal activity, 3) youth who have been adjudicated for prior crimes, 4) Youth have history of runaway behavior and have some substance abuse use or abuse, 5) Youth that are in a gang or associates with a gang. Programs should address the following concerns as reported in the Needs Assessments for adjudicated youth: Peer Domain: Moore County youth involved with the juvenile justice system are more likely to be rejected by pro-social peers and sometimes associate with others involved in delinquent/criminal activity. Individual Domain: Moore County youth involved in the juvenile justice system have some substance use or abuse issues. Youth have mental health needs being met or that need further assessment. Youth are age 12 years or older at the time of the 1st delinquent offense alleged in a complaint. Family Domain: Family/Parental Supervision Skills are marginal and/or parental enhancement skills needed for juvenile court referred youth. Access to services that provide best practices and can engage families are needed. School Domain: Moore County Youth involved in the Juvenile Justice system have increased risk of moderate to serious school behavior issues reflected in prolonged absences from school and suspensions. Applicants are being sought that are able to address items below: 1. Program services compatible with research that are shown to be effective with juvenile offenders. 2. Program services are outcome-based. 3. The program has an evaluation component. 4. Program services detect gang participation and divert individual from gang participation. Local public agencies, 501(c)(3) non-profit corporations and local housing authorities are invited to submit applications to provide services addressing the above elements. Terra Vuncannon, Purchasing Manager at (910) 947-7118 JCPC Chairperson or Designee Telephone # In order to apply for FY 2021-2022 JCPC funding, you must complete and submit your application online. by accessing NC ALLIES. Please read and follow all instructions at the following link: https://cp.ncdjjdp.org/CP/ After submitting the application electronically, print and submit hard copies as indicated below. Private non- profits are also required to submit No Over Due Tax forms, DPS Conflict of Interest Statements, Agency Conflict of Interest Policy, and proof of 501(c)(3) status. 6 Other Helpful Links for JCPC Applicants ➢ JCPC Policy and Forms – https://www.ncdps.gov/juvenile-justice/community- programs/juvenile-crime-prevention-councils/jcpc-policies-forms ➢ Standardized Program Evaluation Protocol (SPEP) - https://www.ncdps.gov/juvenile- justice/community-programs/juvenile-crime-prevention-councils/program-evaluation-spep ➢ Program Agreement and NCID Information - https://www.ncdps.gov/juvenile- justice/community-programs/juvenile-crime-prevention-councils/program-agreement- information NOTE: Any inquiries, requests for interpretation, technical questions, clarifications, or additional information shall be directed to Terra Vuncannon via e-mail to tvuncannon@moorecountync.gov. Questions and responses affecting the scope will be provided to all prospective responders by issuance of an addendum. All written questions shall be received no later than 10:00 am Thursday, February 11, 2021. NO EXCEPTIONS. Deadline for Application is: February 22, 2021 by 4:00 P.M. Informational Meeting; An Optional Informational Meeting will be held via WebEx at 10:00 am Tuesday, February 9, 2021. (Add WebEx LINK) Mail or deliver Sealed applications to: FedEx, UPS, or hand deliver to: Terra Vuncannon 206 South Ray Street, Carthage, NC 28327. Mailing address: Terra Vuncannon PO Box 905, Carthage, NC 28327 Number of original copies to submit: 6 Telephone: 910-947-7118 RESPONSE MUST BE IN A SEALED PACKAGE. ➢ All questions regarding the RFP must be in writing to Terra Vuncannon at tvuncannon@moorecountync.gov. ➢ Only issues with the NC Allies online application process may be directed to Mr. Ronald Tillman at Ronald.tillman@ncdps.gov or (704) 603-6833. https://www.ncdps.gov/juvenile-justice/community-programs/juvenile-crime-prevention-councils/jcpc-policies-forms https://www.ncdps.gov/juvenile-justice/community-programs/juvenile-crime-prevention-councils/jcpc-policies-forms https://www.ncdps.gov/juvenile-justice/community-programs/juvenile-crime-prevention-councils/program-evaluation-spep https://www.ncdps.gov/juvenile-justice/community-programs/juvenile-crime-prevention-councils/program-evaluation-spep https://www.ncdps.gov/juvenile-justice/community-programs/juvenile-crime-prevention-councils/program-agreement-information https://www.ncdps.gov/juvenile-justice/community-programs/juvenile-crime-prevention-councils/program-agreement-information https://www.ncdps.gov/juvenile-justice/community-programs/juvenile-crime-prevention-councils/program-agreement-information mailto:tvuncannon@moorecountync.gov mailto:Ronald.tillman@ncdps.gov 7 PROPOSAL FORM Sealed Proposals will be received until 4:00 pm on Monday, February 22, 2021 in Financial Services, County of Moore, 206 S. Ray Street, Carthage, NC 28327. Opening will not be public. Use this form only for submitting proposals. In submitting your proposal, keep in mind that any alterations, changes in proposal format, etc. will make it difficult to evaluate proposals. All items should be in the units, quantities, units of measurement, etc. specified. Do not submit alternates unless requested. The County of Moore shall reserve the right to reject any or all proposals. On behalf of _______________________________________ (Proposer), I am submitting a proposal for JCPC Program Services for the County of Moore. Proposal MUST include the following to be eligible for award: REQUIRED DOCUMENTS Check if Included in response NC ALLIES online application https://www.ncdps.gov/juvenile-justice/community-programs/juvenile-crime- prevention-councils/program-agreement- information?a=000003%2C002476%2C002483%2C002482%2C002514 No Over Due Tax Form https://www.ncdps.gov/document/jcpc-no-overdue-tax-form Conflict of Interest Policy JCPC Conflict of Interest form https://www.ncdps.gov/document/djj-13-001-not-profit-dps-conflict-interest- policy-statement Proof of 501(c)(3) status (if applicable) Notarized Non-Collusion Affidavit Notarized E-Verify Affidavit W-9 The County may award a contract for one or more vendors. I certify that to the best of my knowledge all requirements have been complied with. Date ____________________ Authorized Signature __________________________________ Authorized Signatory E-Mail: ______________________________________________________ Receipt of the following addendum is acknowledged: Addendum No. _________________ Date: ______________________ Addendum No. _________________ Date: ______________________ https://www.ncdps.gov/juvenile-justice/community-programs/juvenile-crime-prevention-councils/program-agreement-information?a=000003%2C002476%2C002483%2C002482%2C002514 https://www.ncdps.gov/juvenile-justice/community-programs/juvenile-crime-prevention-councils/program-agreement-information?a=000003%2C002476%2C002483%2C002482%2C002514 https://www.ncdps.gov/juvenile-justice/community-programs/juvenile-crime-prevention-councils/program-agreement-information?a=000003%2C002476%2C002483%2C002482%2C002514 https://www.ncdps.gov/document/jcpc-no-overdue-tax-form https://www.ncdps.gov/document/djj-13-001-not-profit-dps-conflict-interest-policy-statement https://www.ncdps.gov/document/djj-13-001-not-profit-dps-conflict-interest-policy-statement 8 COUNTY OF MOORE NON-COLLUSION AFFIDAVIT State of North Carolina County of Moore I _______________________________________, being first duly sworn, deposes and says that: He/She is the __________________________ of ____________________________, the Bidder that has submitted the attached bid; He/She is fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances respecting such bid; Neither the said Bidder nor any of its officers, partners, owners’ agents, representatives, employees or parties of interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham bid in connection with the contract for which the attached bid has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder or to fix overhead, profit or cost element of the bid price of any other Bidder or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the County of Moore or any person interested in the proposed contract; and, The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. ___________________________________ Title State of North Carolina County of _________________ Subscribed and sworn before me, This ______ day of __________, 2021 _______________________________ Notary Public My commission expires: _______________________ 9 Moore County E-Verify Affidavit STATE OF NORTH CAROLINA AFFIDAVIT COUNTY OF MOORE I, ____________________________ (the individual attesting below), being duly authorized by and on behalf of ________________________________ (the entity bidding on project hereinafter "Employer") after first being duly sworn hereby swears or affirms as follows: 1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS §64-25(5). 2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of the employee through E-Verify in accordance with NCGS§64- 26(a). 3. Employer is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State. (mark Yes or No) a. YES _____, or b. NO _____ 4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer. Executed, this ____ day of _______________, 2021. Signature of Affiant Print or Type Name: _________________________ State of North Carolina County of _____________ Signed and sworn to (or affirmed) before me, this the _____ day of ________________, 2021. My Commission Expires: Notary Public (A ffix O fficial/N o tarial S eal) 10