UNF B15 Data Center HVAC Replacement

02 April 2024 UNF B15 Data Center HVAC Replacement UNF is seeking a certified Mechanical or General contractor for removal and replacement of end of lifecycle HVAC equipment in Building 15 on the UNF campus. 02 April 2024 Open 2/29/2024 8:00 AM EST Type Invitation to Bid Close 4/9/2024 2:00 PM EDT Number ITB-24-24 Currency US Dollar Sealed Until 4/9/2024 2:00 PM EDT 02 April 2024 Contacts Joseph Sank joseph.sank@unf.edu Phone +1 904-260-3911 02 April 2024 Commodity Codes Commodity Code Description 30000000 Building, Construction, and Manufacturing 26100000 Power Sources (Electric and Non-Electric Motors) 30180000 Plumbing Fixtures 32000000 Electronic Circuts, Semiconductors, and Components 39000000 Electrical Systems, Lighting, and Components 40000000 Distribution and Conditioning Systems (HVAC) 40100000 Heating, Ventilation, and Air Circulation 40150000 Industrial Pumps and Compressors (HVAC) 43210000 Computers, Equipment, and

Accessories 72000000 Facility Construction and Maintenance Services 72101500 Building MRO Services 72120000 Non-Residential Building Construction Services 72150000 Specialized Trade Construction & Maintenance 81110000 Computer Services 81112300 Computer Hardware Maintenance and Support 02 April 202402 April 202402 April 202402 April 202402 April 202402 April 202402 April 202402 April 202402 April 2024 mailto:joseph.sank@unf.edu The University's Terms and Conditions and Information for Bidders apply to this Solicitation and shall become a part of any contract issued hereunder. Purpose of Invitation to Bid (ITB) The University of North Florida Board of Trustees (UNF or University) is issuing a competitive solicitation for the services of a qualified General Contractor or Mechanical Contractor. The purpose of this ITB is to enable UNF to enter into an agreement with a Contractor or Contractors to complete the removal and replacement of end of lifecycle data center HVAC system in Building 15 on the UNF campus at 1 UNF Drive, Jacksonville, FL 32224. Term of the Agreement Substantial completion shall be achieved within 60 calendar days of the notice to proceed. Final completion shall be achieved within 15 calendar days of substantial completion. Contract Type Firm Fixed Price Funding: The Cost of the Work will be supplied, in whole or in part, from federal funds, specifically, from Coronavirus State Fiscal Recovery (CSFR) funds. If the Cost of the Work is so funded, the General Terms for Federally Funded Projects are incorporated into this Agreement as fully as if set forth in writing in this Agreement Minimum Requirements Bidders must, at the time of Bid Opening: • Hold the required applicable state Contractors license in good standing where the project falls within the provisions of Chapter 489, Florida Statutes • If the firm/bidder is a Florida corporation or Florida limited liability company, it must be in current and active status with the Florida Division of Corporations. If the firm/bidder is a non-Florida corporation or non-Florida limited liability company, it must be qualified to do business in Florida with the Florida Division of Corporations and in current and active status. Website: Division of Corporations - Florida Department of State (myflorida.com); • Not be disqualified or barred from doing business with the University in accordance with UNF Procurement Regulation 13.0010R • Meet any special prequalification requirements set forth in the bid documents; and, • Not have been convicted of a public entity crime within 36 months prior to the date for receipt of bids. Liquidated Damages The Contractor and the University acknowledge and agree that time is of the essence in the completion of the Work. It is of utmost importance for the Contractor to complete the Work within the time set forth in the Contract. The Contractor understands and agrees that its failure to complete the Work within the required time will significantly impact the University and that the impacts, costs, and other damages resulting from that failure, and as damages arising from such failure cannot be calculated with any degree of certainty if the Work is not substantially completed by the date of Substantial Completion established, or within such further time, if any, as shall be allowed for time extensions in accordance with the provisions of the Contract Documents, the Contractor shall pay to the Owner as liquidated damages for such delay, and not as a penalty, $500.00 for each and every calendar day elapsing between the date fixed for Substantial Completion and the date of Substantial Completion shall have been fully accomplished. Bonds & Insurance The University requires a Builders Risk policy for this project. Additional insurance requirements as provided in the University's Terms and Conditions and resulting contract, if any, will apply. Description https://www.unf.edu/procurement/terms-conditions.html https://www.unf.edu/procurement/information-bidders.html https://uofnorthflorida.sharepoint.com/sites/ProcurementDocuments/Shared%20Documents/Forms/AllItems.aspx?id=%2Fsites%2FProcurementDocuments%2FShared%20Documents%2FGeneral%2FUNF%20General%20Terms%20for%20Federally%20Funded%20Projects%2Epdf&parent=%2Fsites%2FProcurementDocuments%2FShared%20Documents%2FGeneral https://dos.myflorida.com/sunbiz/ The University requires a certified, cashier’s or treasurer’s check, bank draft, bank official check or bid bond in the amount of 5 percent of the bid amount as a condition for participating in this competitive solicitation. Failure to submit the bid bond with your response may be cause for the bid package to be declared non-responsive and disqualified. The successful Vendor shall provide and pay for performance and payment bonds for projects/agreements in excess of $100,000. Such bonds shall cover the full and faithful performance of the agreement and the payment of all obligations whatsoever arising thereunder in such form as required by the University. The successful Vendor shall deliver the required bonds to the University promptly following execution of the Agreement. The Successful Vendor shall require the attorney in fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of his power of attorney indicating the monetary limit of such power. Surety shall be a company licensed to do business in the State of Florida and shall be acceptable to the University. The bond amount may be increased to include any change order added to the agreement to 100 percent of the total of each change order. Calendar of Events Advance notice of any bid-related meetings may be posted to the UNF Bid Portal. Supplier is solely responsible for checking the Portal periodically to verify the calendar. UNF reserves sole discretion over the conduct and/or format of these meetings. All times posted are Eastern Standard Time. Event Date & Time Location Pre-Bid Meeting Tuesday, March 5, 2024 at 10:00 AM Join Zoom Meeting: https://unf.zoom.us/j/95590595302 Meeting ID: 955 9059 5302 Site Visit Friday, March 8, 2024 at 9:00 AM UNF Building 15 Site Visit #2 Tuesday, March 19, 2024 at 11:00 AM UNF Building 15 Deadline for Questions Wednesday, March 20, 2024 at 12:00 PM UNF Bid Portal, Q&A Board Response to Questions Monday, March 25, 2024 UNF Bid Portal, Q&A Board Bid Opening Tuesday, April 9, 2024 at 2:00 PM See Bid Opening Link provided on Bid Portal Site Visit Site Visit will begin at UNF Building 15, John E. Matthews Jr. Computer Science Building on the UNF campus. Visitors are solely responsible for any fees, fines, or other actions taken as a result of improper parking on the UNF Campus. Questions and Answers Questions should be submitted on the UNF Bid Portal on the Q&A Board specific to this solicitation and prior to the Deadline for Questions provided on the Calendar of Events. Questions may be answered at the discretion of the University and posted on the UNF Bid Portal. No interpretation of the meaning of any part of this solicitation, nor corrections of any apparent ambiguity, inconsistency, or error herein, will be made to any applicant orally. All requests for written interpretation or corrections must be submitted in writing. It is the responsibility of the Bidder, before submitting its bid, to check the UNF Procurement Services website to obtain any updates. Bid Submission Bids will only be accepted electronically through the UNF Bid Portal. Bids delivered in-person, by mail, by fax, or by email will be deemed non-responsive. Bids must be uploaded to the UNF Bid Portal by the date and time identified in the solicitation. We strongly recommend that you give yourself sufficient time and at least ONE (1) day prior to closing time to begin the uploading process and to finalize your submission. Late submissions will not be accepted and the UNF Bid Portal will not accept submissions past the date and time of opening. It is the sole responsibility of the respondent to ensure the submission is finalized prior to the deadline. Each item of requested information is sealed upon submission by the Bidder. Responses will not be visible to anyone at UNF until after the published Closing Time. You may edit your submission as needed up to Closing Time. Bidders may elect to utilize the import/export feature to export questions into Excel and import responses to those questions into the system upon completion. When answering questions within the provided text boxes (if applicable) be aware that there is a limit to the number of characters available for your response. The dynamic character limit counter at the bottom of each text box will display the remaining characters available. Uploading large documents may take a significant amount of time, depending on the size of the file(s) and your internet connection speed. The maximum upload file size is 50 MB. Do not embed any documents within your uploaded files, as they will not be accessible or evaluated. It is the responsibility of the Bidder to carefully review the requirements of this ITB and submit all information requested. If Bidder fails to submit with its sealed bid all items requested by this solicitation, the bid may be deemed non-responsive. When in doubt of the requirements of this solicitation, send an email to the Procurement Services contact listed. Subcontractors If the execution of work to be performed by the Bidder requires the hiring of subcontractors, the Subconsultants/Subcontractors Form, provided under the Questions Tab, must be completed and submitted with the Bid. If all work is self-performed by the Bidder, the form must be completed with the table marked as Not Applicable, and submitted with the Bid. • All subcontractors must comply with the Public Entity Crimes section of this document and all other applicable laws and regulations. • The University reserves the right to accept or deny any subcontractor for the work described in this solicitation. Method of Award A contract and/or purchase order, if any, may be awarded to the lowest responsible and responsive bidder whose bid meets the requirements and/or criteria set forth in the ITB. The University may award the Base Bid, Bid Alternative, or any combination thereof, in whole or in part; whichever is in the best interest of the University. Scope, Specifications, and Technical Requirements The scope of work includes all labor, materials, and supervision required to complete the removal and replacement of HVAC system in Building 15. The awarded contractor will demo the existing units and replace with new units per the construction documents. Refer to the construction drawings and specifications manuals for the full scope of work. Work should be performed during the following hours unless otherwise approved by the UNF Project Manager: 8:00 PM to 7:00 AM, Monday to Friday Project Files included: UNF DATA CENTER HVAC REPLACEMENT_Electrical UNF DATA CENTER HVAC REPLACEMENT_Mechanical UNF Bldg 15 Existing 1st Floor Ductwork M4 AC-Stand-Engineered-Drawings-2020 Bid Price Form Bidders must complete, sign, and upload a copy of the Bid Form provided. The Bid Form must be completed in full and must not be modified from its original form. The Bid Pricing on the Bid Form must match the Bid Pricing submitted electronically, under the Items Tab. Failure to provide a completed and signed Bid Form may result in being deemed non- responsive. Bidders must provide one Lump Sum Total Bid Price under the Items Tab. By doing so the Bidder agrees to provide all of the goods and perform all of the services within the specified time and in accordance with the specifications and all of the terms and conditions of the Contract and Solicitation documents, including all addenda, if any. Required to View Event Prerequisites Required to Enter Bid 02 April 2024 1. Certify the Bid. 2. Confirm debarment status. 3. Read and agree to UNF's Conflict of Interest statement. 4. Upload a copy of Florida Sunbiz Division of Corporation Registration. 5. Upload copy of required applicable state contractor license in good standing where project falls within the provisions of Chapter 489, Florida Statutes. 6. Upload a copy of Bid Bond. 02 April 202402 April 202402 April 202402 April 202402 April 202402 April 202402 April 2024 Buyer Attachments 1. UNF DATA CENTER HVAC REPLACEMENT_Electrical.pdf 2. UNF DATA CENTER HVAC REPLACEMENT_Mechanical.pdf 3. UNF Bldg 15 Existing 1st Floor Ductwork M4.pdf 4. AC-Stand-Engineered-Drawings-2020.pdf 02 April 202402 April 202402 April 202402 April 202402 April 202402 April 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjA5NjA4LTE1NzE1NTgzNjZVTkYgREFUQSBDRU5URVIgSFZBQyBSRVBMQUNFTUVOVF9FbGVjdHJpY2FsLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjA5NjA4LTE1NzE1NTg5NTVVTkYgREFUQSBDRU5URVIgSFZBQyBSRVBMQUNFTUVOVF9NZWNoYW5pY2FsLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjA5NjA4LTE1ODMyMTc2MDVVTkYgQmxkZyAxNSBFeGlzdGluZyAxc3QgRmxvb3IgRHVjdHdvcmsgIE00LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjA5NjA4LTE1ODMyMTcwMzVBQy1TdGFuZC1FbmdpbmVlcmVkLURyYXdpbmdzLTIwMjAucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: Project History Instructions: 1.1 Using the attached template, provide the following information for a minimum of three (3) successfully completed projects of similar size and scope: (a) Project Name, (b) Owner Name, (c) Owner Rep Name/Phone No., (d) Project Start Date, (e) Completion Date, (f) Project Cost, and (g) Brief Description of work completed and how it is similar to the scope provided herein. If applicable, please list examples of services rendered in the State of Florida, particularly with institutions of higher learning. Group 2: Organization & Management Instructions: 2.1 List the email address, phone number, name and title of person(s) authorized to negotiate in good faith on behalf of your company for purpose of this bid. 2.2 Attach an organizational chart beginning with the project management team through the CEO of company. Group 3: Forms Instructions: Upload a completed copy of each required form. 3.1 Upload a completed copy of the Subconsultant/Subcontractor Form. If no subconsultants/ subcontractors are utilized on this project, mark as N/A, Sign and upload a copy of the form. 3.2 Upload a completed copy of the Bid Form. 02 April 202402 April 202402 April 202402 April 202402 April 2024 Product Line Items Product Line Items There are no Items added to this event. 02 April 202402 April 202402 April 202402 April 2024 Service Line Items Service Line Items 1. Total Bid Price # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 Bldg.15 Data Center HVAC Replacement Base Bid 1 Labor, materials and supervision to remove and replace existing end of life mechanical system and components as specified. S2 Room 1107 1 Alternative 1- WORK ASSOCIATED WITH ROOM 1107 INCLUDING BUT NOT LIMITED TO NEW FAN COIL UNIT FCU-1 AND ASSOCIATED DUCTWORKAND PIPING AS PER DRAWINGS. 02 April 202402 April 202402 April 2024