Prevention/Early Intervention Services CY 2024-2026

1 RFP #23-0040 Sedgwick County...Working for you REQUEST FOR PROPOSAL RFP #23-0040 PREVENTION / EARLY INTERVENTION SERVICES CY 2024 – 2026 July 14, 2023 Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide delinquency prevention/early intervention services to youth and families in Sedgwick County. If your firm is interested in submitting a response, please do so in accordance with the instructions contained within the attached Request for Proposal. Responses are due no later than 1:45 pm CDT, September 26, 2023. To ensure that vendors have complete information prior to submitting a proposal, a pre-proposal meeting has been scheduled for Tuesday, August 1, 2023 at 2:00 pm at the Sedgwick County Juvenile Facility, 700 S. Hydraulic. The meeting will also be available via ZOOM. To receive a link please email britt.rosencutter@sedgwick.gov with the word ZOOM in the subject

line. This meeting is not mandatory. Vendors who wish to have their proposals reviewed are encouraged to have a representative from their firm attend this pre-proposal meeting. All contact concerning this solicitation shall be made through the Purchasing Department. Proposers shall not contact county employees, department heads, using agencies, evaluation committee members or elected officials with questions or any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the Purchasing Department in writing. Failure to comply with these guidelines may disqualify the Proposer’s response. Sincerely, Britt Rosencutter Purchasing Agent BR/ks SEDGWICK COUNTY, KANSAS DIVISION OF FINANCE DEPARTMENT Purchasing Department 100 N. Broadway, Suite 610 ~ Wichita, KS 67202 Phone: 316 660-7255 Fax: 316 660-1839 https://www.sedgwickcounty.org/finance/purchasing/ requests-for-bid-and-proposal/ mailto:britt.rosencutter@sedgwick.gov https://www.sedgwickcounty.org/finance/purchasing/requests-for-bid-and-proposal/ https://www.sedgwickcounty.org/finance/purchasing/requests-for-bid-and-proposal/ 2 RFP #23-0040 Sedgwick County...Working for you Table of Contents I. About this Document II. Background III. Project Objectives IV. Submittals V. Scope of Work VI. Sedgwick County’s Responsibilities VII. Proposal Terms A. Questions and Contact Information B. Evaluation Criteria C. Request for Proposal Timeline D. Contract Period and Payment Terms E. Insurance Requirements F. Indemnification G. Confidential Matters and Data Ownership H. Proposal Conditions VIII. Required Response Content IX. Response Form 3 RFP #23-0040 Sedgwick County...Working for you I. About this Document This document is a Request for Proposal. It differs from a Request for Bid or Quotation in that the county is seeking a solution, as described on the cover page and in the following Background Information section, not a bid or quotation meeting firm specifications for the lowest price. As such, the lowest price proposed will not guarantee an award recommendation. As defined in Charter Resolution No. 68, Competitive Sealed Proposals will be evaluated based upon criteria formulated around the most important features of the product(s) and/or service(s), of which quality, testing, references, service, availability or capability, may be overriding factors, and price may not be determinative in the issuance of a contract or award. The proposal evaluation criteria should be viewed as standards that measure how well a vendor’s approach meets the desired requirements and needs of the county. Criteria that will be used and considered in evaluation for award are set forth in this document. The county will thoroughly review all proposals received. The county will also utilize its best judgment when determining whether to schedule a pre-proposal conference, before proposals are accepted, or meetings with vendors, after receipt of all proposals. A Purchase Order/Contract will be awarded to a qualified vendor submitting the best proposal. Sedgwick County reserves the right to select, and subsequently recommend for award, the proposed service(s) and/or product(s) which best meets its required needs, quality levels and budget constraints. The nature of this work is for a public entity and will require the expenditure of public funds and/or use of public facilities, therefore the successful proposer will understand that portions (potentially all) of their proposal may become public record at any time after receipt of proposals. Proposal responses, purchase orders and final contracts are subject to public disclosure after award. All confidential or proprietary information should be clearly denoted in proposal responses and responders should understand this information will be considered prior to release, however no guarantee is made that information will be withheld from public view. II. Background Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population estimated at more than 514,000 persons. It is the sixteenth largest in area, with 1,008 square miles, and reportedly has the second highest per capita wealth among Kansas’ counties. Organizationally, the county is a Commission/Manager entity, employs nearly 2,500 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public works, criminal justice, recreation, entertainment, cultural, human/social, and education. Sedgwick County is allocating approximately $582,000 annually in support of prevention and early intervention programs targeted to youth at risk for juvenile delinquency. For the current grant fiscal year 2022, Sedgwick County funded a total of five (5) grant programs averaging $102,650; awards ranged from $62,439 to $145,686. The Sedgwick County grant funds are utilized as a component of a comprehensive crime prevention program that includes state grant dollars allocated through the Sedgwick County Department of Corrections. The state grant dollars allocated for crime prevention are expected to fluctuate based on state revenues; funding recommendations for Sedgwick County crime prevention grants will include a priority ranking that takes into account the state crime prevention allocation. Programs with the most direct, quantifiable impact on juvenile crime/crime prevention will receive a higher priority than programs with less direct impacts. Funded programs are subject to an annual performance evaluation conducted by a professional evaluator and are required to track and report specific data for this evaluation. Grants are awarded and administered consistent with the Risk-Need-Responsivity (RNR) model of intervention (https://www.sedgwickcounty.org/corrections/correctional-resources/). Sedgwick County sponsors a wide range of prevention efforts including programs for young children up to older teenagers, however, all programs must include a participant risk assessment to ensure funds are utilized to serve youth most at risk for future delinquency. Consideration for funding is based on ensuring a comprehensive continuum of services for at-risk youth and their families in Sedgwick County. Additionally, all grants are contingent on final budget approval by the Sedgwick County Commission. Preference for funding is given to evidence-based model programs or programs demonstrating a strong research basis showing positive effects reducing participant’s risk for future juvenile delinquency. To be considered an evidence-based model program, programs must meet the rigorous research standards as defined by Blueprints for Violence Prevention (refer to http://www.blueprintsprograms.com/programs). https://www.sedgwickcounty.org/corrections/correctional-resources/ http://www.blueprintsprograms.com/programs 4 RFP #23-0040 Sedgwick County...Working for you Programs other than Blueprint model programs may be considered evidence-based if they meet or exceed the level of research the Blueprint model program uses in their determination (see for Blueprint research requirements). Evidence- based practices (such as Motivational Interviewing, Cognitive Social Learning, etc.) are also given preference over unproven methods of intervention. Every year, Team Justice reviews service gaps and affirms priorities. In the annual review for FY23, Team Justice has identified services for youth with weapons related arrests/charges and services for at risk middle school aged youth as the highest priorities and the focus of funding considerations. With additional focus on a longer term plan for addressing mental health/substance treatment ranking the highest community priorities for future funding considerations and likely falls outside of the capabilities of the funding made available by the Kansas Department of Corrections/evidence based funding grant. The most recent Comprehensive Plan for Juvenile Justice and Delinquency Prevention was approved on April 2, 2021 identifying three (3) risk factors commonly found with other risk factors (https://www.sedgwickcounty.org/corrections/reports-plans-and-initiatives/ ).Those three (3) are antisocial personality, antisocial cognition and antisocial associates. There is identification that the combination of risk related to family, school/work, leisure/recreation, and substance abuse should be considered. The 2nd tier of risk factors (family, school/work, leisure/recreation and substance abuse) provides the means to address the three (3) priority risk factors. The risk factors are based on the Risk Needs Responsivity (RNR) model of prevention and intervention. All programs must utilize the Sedgwick County Risk for Reoffending Screening Instrument or the Youth Level of Services – Case Management Inventory (YLS-CMI), on all youth program participants ages 10 or older, to be consistent with the RNR model of intervention. Sedgwick County is committed to making an impact on the priority risk factors. County prevention funding is one component of the community-wide effort to address these risk factors. All programs and services funded through County prevention funds are expected to target the risk factors and include measurable goals and outcomes towards this purpose. Programs should be offered by experienced qualified organizations or individuals and provide services that are designed to prevent youth from entering the juvenile justice system or preclude further involvement in the system. The targeted population includes children/youth at moderate to high risk for delinquency and their families. Funding is not limited to children in any certain age category. Organizations may have an opportunity to give presentations to clarify proposed services if requested by the grant review committee. III. Project Objectives Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide delinquency prevention/early intervention services to youth and families in Sedgwick County. The following objectives have been identified for this contract: The county requires the most thorough and professional services available. The following requirements are listed to assist proposers in understanding the objectives and in submitting a thorough response. All proposals must speak to their ability to meet the following requirements. Please note a copy of an annual audit or financial statement (if no audit is available) must be included with your proposal. If it is your belief a mandatory requirement does not apply to your agency, this must be noted on the attached check-off sheet. Any proposals that do not satisfactorily meet the mandatory requirements will not be considered for funding. The successful proposer shall: A. Agree to abide by the terms and conditions of any Federal/State/County contract provisions and guidelines. B. Have the capability of entering into a written agreement with the county, setting forth the specific terms and conditions with which the proposer must comply. C. Provide the agency's most recent annual audit, including any single Audit Act Reports that are required of the agency (OMB A-133 or Title 2 Part 200 Uniform Guidance); or, financial statement prepared by a professional accountant or accounting firm if no audit is available. https://www.sedgwickcounty.org/corrections/reports-plans-and-initiatives/ 5 RFP #23-0040 Sedgwick County...Working for you D. Assure the county that grant funds will not be used to supplant existing resources, including earned income generated from program activities. Prevention grant funding can be used to expand an existing program or to create a new program but may not be used in place of current funding. Additionally, any revenue earned from services funded through a prevention grant must be collected, tracked, reported and used to further the program’s service objectives; program revenue may not be reallocated to support other agency goals/services without express written permission. E. Ensure that quarterly status reports and information is provided documenting, service delivery location(s), progress on meeting goals or risk loss of remaining funds. F. Identify direct, measurable participant outcomes and methods of measurement (see outcomes under Proposal Content Section below). G. Appropriately fill out the Proposal Response Form, following the directions and ensuring the narrative [which includes the statement of problem and community need, proposed service location(s), use of evidence based practice(s) (EBP), the management plan and outcomes] is no longer than ten pages with at least one inch margins and font no smaller than 12 pt. The Proposal Response Form should provide complete information on the program. Unrequested information, such as brochures, newspaper articles and videotapes, will not be reviewed or considered as part of the proposal. H. Crime Prevention Funding is available for any community organization that applies and meets all of the requirements set forth in this RFP. During this RFP, Sedgwick County would like to encourage organizations that could provide services to address youth with weapons related arrests/charges, services for at risk middle school aged youth and substance related/mental health related interventions to consider applying for the Crime Prevention funding. I. Provide services that include a participant risk assessment to determine risk for delinquency and addresses prevention/early intervention relative to one or more of the following risk factors (see Background and Objectives section above for more details): Primary Risk Factors: 1) Antisocial Personality 2) Antisocial Cognition 3) Antisocial Associates Addressed through Secondary Risk Factors 1) Family 2) School/Work 3) Leisure/Recreation; and 4) Substance Abuse IV. Submittals Carefully review this Request for Proposal. It provides specific technical information necessary to aid participating firms in formulating a thorough response. Should you elect to participate with an electronic response, the RFP number must be entered in the subject line and email the entire document with supplementary materials to: Purchasing@sedgwick.gov Should you elect to participate with a physical response, the response must be sealed and marked on the lower left-hand corner with the firm name and address, bid number, and bid due date. Submit one (1) original AND one (1) electronic copy (.PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to: mailto:Purchasing@sedgwick.gov 6 RFP #23-0040 Sedgwick County...Working for you Britt Rosencutter Sedgwick County Purchasing Department 100 N. Broadway, Suite 610 Wichita, KS 67202 SUBMITTALS are due NO LATER THAN 1:45 pm CDT, TUESDAY, SEPTEMBER 26, 2023. If there is any difficulty submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award. If you choose to send a hard copy of your proposal, Sedgwick County will not accept submissions that arrive late due to the fault of the U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service. Proposal responses will be acknowledged and read into record at Bid Opening, which will occur at 2:15 pm CDT on the due date. No information other than the respondent’s name will be disclosed at Bid Opening. We will continue to have Bid Openings for the items listed currently. If you would like to listen in as these proposals are read into the record, please dial our Meet Me line @ (316) 660-7271 at 2:00 pm. V. Scope of Work All proposals must speak to the agency's ability to meet the following desired criteria. Responses must reflect in detail the degree to which they can be provided (address both in the narrative and on the check-off sheet). The ability to provide these components will factor heavily in determining award(s). Applicant agencies should: A. Provide demonstration of knowledge and experience in providing a community-based prevention/early intervention program to handle the needs of Sedgwick County youth and their families. The selected programs should demonstrate ability to identify and sustain an adequate referral base capable of referring youth in the target population. B. Provide culturally proficient services, which may include: multilingual services; multilingual staff; culturally sensitive services including racial and ethnic disparity, gender and trauma informed services; cross-cultural capacity; translation services; multi-cultural services or capacity, etc. Programs must be prepared to observe and respond to cultural barriers. C. Understand the program must utilize a risk assessment process and be consistent with the RNR model of intervention (see Background and Objectives above) and the targeted population should include children/youth at risk for delinquency and wherever possible include family involvement. Program description must include procedures for differentially responding to risk levels and planned dosage for interventions. D. Provide quality control mechanisms for data provision, fidelity of assessment practices and evidence based practices, and outcomes. Quality control and fidelity are key in providing good services. E. Demonstrate past or present collaborative efforts. VI. Sedgwick County’s Responsibilities • Provide information, as legally allowed, in possession of the county, which relates to the county’s requirements or which is relevant to this project. • Designate a person to act as the County Contract Manager with respect to the work to be performed under this contract. • County reserves the right to make inspections at various points of the project. Contractor agrees to openly participate in said inspections and provide information to the county on the progress, expected completion date and any unforeseen or unexpected complications in the project. mailto:purchasing@sedgwick.gov 7 RFP #23-0040 Sedgwick County...Working for you VII. Proposal Terms A. Questions and Contact Information Any questions regarding this document must be submitted via email to Britt Rosencutter at britt.rosencutter@sedgwick.gov by 5:00 pm CDT, August 9, 2023. Any questions of a substantive nature will be answered in written form as an addendum and posted on the purchasing website at https://www.sedgwickcounty.org/finance/purchasing/requests-for-bid-and-proposal/ under the Documents column associated with this RFP number by 5:00 pm CDT, August 15, 2023. Firms are responsible for checking the website and acknowledging any addenda on their proposal response form. B. Evaluation Criteria The selection process will be based on the responses to this RFP. County staff will judge each response as determined by the scoring criteria below. Purchasing staff are not a part of the evaluation committee. A. Meeting all Requests for Proposal conditions, requirements and miscellaneous instructions as outlined herein, and the clarity, completeness and comprehensiveness of the proposal. B. Providing current letters of support verifying exemplary performance for similar services or for the agency in general (attached as Appendix C). C. Providing comprehensive and understandable budget information for funds required for successful operation of the proposed project(s) to include a budget narrative section defining contents in each expenditure classification (for example: Contractual includes funding for 10% of total utilities and lease and 10% of contract for accounting services). The budget should include all program funding sources, including any revenue from insurance or other fee-for-service source generated from program activities. The budget template is provided and should be completed and attached as Appendix A. D. Providing services described herein with the greatest effect on future delinquency prevention given the cost. The selection process will include consideration of a continuum of services, impact to youth with elevated delinquency risk, utilization of a risk assessment process and adherence to the RNR model of intervention. Component Points a. Overall Project Plan/Agency Capability 20 b. Evidence Based Practice(s) 20 c. Risk-Need-Responsivity 20 d. Assessment 15 e. Relevant Measurable Outcome(s) 15 f. Data Collection Methods 10 Total Points 100 Assume the following cost proposals (examples only) A. $50,000.00 B. $38,000.00 C. $49,000.00 Company B with a total price of $38,000.00 is the low offer. Take the low offer and divide each of the other offers into the low offer to calculate a percentage. This percentage is then multiplied by the number of points available for the cost. In this case, 10 points are allocated to cost. A. $38,000.00 divided by $50,000.00 =.76 .76*10 7.6 points B. $38,000.00 divided by $38,000.00 =1.00 1.00*10 10 points C. $38,000.00 divided by $49,000.00= .77 .77*10 7.7 points Any final negotiations for services, terms and conditions will be based, in part, on the firm’s method of providing the service and the fee schedule achieved through discussions and agreement with the county’s review committee. The county mailto:britt.rosencutter@sedgwick.gov https://www.sedgwickcounty.org/finance/purchasing/requests-for-bid-and-proposal/ 8 RFP #23-0040 Sedgwick County...Working for you is under no obligation to accept the lowest priced proposal and reserves the right to further negotiate services and costs that are proposed. The county also reserves the sole right to recommend for award the proposal and plan that it deems to be in its best interest. The county reserves the right to reject all proposals. All proposals, including supporting documentation shall become the property of Sedgwick County. All costs incurred in the preparation of this proposal shall be the responsibility of the firm making the proposals. Sedgwick County reserves the right to select, and subsequently recommend for award, the proposed service which best meets its required needs, quality levels and budget constraints. C. Request for Proposal Timeline The following dates are provided for information purposes and are subject to change without notice. Contact the Purchasing Department at (316) 660-7255 to confirm any and all dates. Distribution of Request for Proposal to interested parties July 14, 2023 Pre-Proposal meeting Tuesday, August 1st at 2:00 pm CDT at 700 S. Hydraulic and via ZOOM. August 1, 2023 Questions and clarifications submitted via email by 5:00 pm CDT August 9, 2023 Addendum Issued by 5:00 pm CDT August 15, 2023 Proposal due before 1:45 pm CDT September 26, 2023 Evaluation Period September 27 – October 20 Board of Bids and Contracts Recommendation October 26, 2023 Board of County Commission Award November 1, 2023 D. Contract Period and Payment Terms A contractual period will begin following Board of County Commissioners (BoCC) approval of the successful firm(s) and continue for a period of one (1) year with two (2) one (1) year options to renew. Either party may cancel its obligations herein upon thirty-day (30) prior written notice to the other party. It is understood that funding may cease or be reduced at any time, and in the event that adequate funds are not available to meet the obligations hereunder, either party reserves the right to terminate this agreement upon thirty (30) days prior written notice to the other. Payment will be remitted following receipt of monthly detailed invoice. Compensation: If in the County’s judgement it becomes apparent that contractor will not serve the number of youth it committed to serve, the County reserves the right to renegotiate and amend aspects of this agreement to ensure that its grant funds are being spent for their required purpose. Payment and Invoice Provisions https://www.sedgwickcounty.org/media/55477/payment-and-invoice-provisions.pdf E. Insurance Requirements Liability insurance coverage indicated below must be considered as primary and not as excess insurance. If required, contractor’s professional liability/errors and omissions insurance shall (i) have a policy retroactive date prior to the date any professional services are provided for this project, and (ii) be maintained for a minimum of three (3) years past completion of the project. Contractor shall furnish a certificate evidencing such coverage, with county listed as an additional insured including both ongoing and completed operations, except for professional liability, workers’ compensation and employer’s liability. Certificate shall be provided prior to award of contract. Certificate shall remain in force during the duration of the project/services and will not be canceled, reduced, modified, limited, or restricted until thirty (30) days after county receives written notice of such change. All insurance must be with an insurance company with a minimum BEST rating of A-VIII and licensed to do business in the State of Kansas (must be acknowledged on the bid/proposal response form). NOTE: If any insurance is subject to a deductible or self-insured retention, written disclosure must be included in your proposal response and also be noted on the certificate of insurance. https://www.sedgwickcounty.org/media/39239/payment_and_invoice_provisions.pdf 9 RFP #23-0040 Sedgwick County...Working for you It is the responsibility of contractor to require that any and all approved subcontractors meet the minimum insurance requirements. Workers’ Compensation: Applicable coverage per State Statutes Employer’s Liability Insurance: $500,000.00 Commercial General Liability Insurance (on form CG 00 01 04 13 or its equivalent): Each Occurrence $1,000,000.00 General Aggregate, per project $2,000,000.00 Personal Injury $1,000,000.00 Products and Completed Operations Aggregate $2,000,000.00 Automobile Liability: Combined single limit $500,000.00 Umbrella Liability: Following form for both the general liability and automobile ____ Required / __X__ Not Required Each Claim Aggregate $1,000,000.00 $1,000,000.00 Professional Liability/ Errors & Omissions Insurance: __X__ Required / ____ Not Required Each Claim Aggregate $1,000,000.00 $1,000,000.00 Pollution Liability Insurance: ____ Required / __X__ Not Required Each Claim Aggregate $1,000,000.00 $1,000,000.00 Special Risks or Circumstances: Entity reserves the right to modify, by written contract, these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. F. Indemnification To the fullest extent of the law, the provider, its subcontractor, agents, servants, officers or employees shall indemnify and hold harmless Sedgwick County, including, but not limited to, its elected and appointed officials, officers, employees and agents, from any and all claims brought by any person or entity whatsoever, arising from any act, error, or omission of the provider during the provider’s performance of the agreement or any other agreements of the provider entered into by reason thereof. The provider shall indemnify and defend Sedgwick County, including, but not limited to, its elected and appointed officials, officers, employees and agents, with respect to any claim arising, or alleged to have arisen from negligence, and/or willful, wanton or reckless acts or omissions of the provider, its subcontractor, agents, servants, officers, or employees and any and all losses or liabilities resulting from any such claims, including, but not limited to, damage awards, costs and reasonable attorney’s fees. This indemnification shall not be affected by any other portions of the agreement relating to insurance requirements. The provider agrees that it will procure and keep in force at all times at its own expense insurance in accordance with these specifications. G. Confidential Matters and Data Ownership The successful proposer agrees all data, records and information, which the proposer, its agents and employees, which is the subject of this proposal, obtain access, remains at all times exclusively the property of Sedgwick County. The successful proposer agrees all such data, records, plans and information constitutes at all times proprietary information of Sedgwick County. The successful proposer agrees that it will not disclose, provide, or make available any of such proprietary information in any form to any person or entity. 10 RFP #23-0040 Sedgwick County...Working for you In addition, the successful proposer agrees it will not use any names or addresses contained in such data, records, plans and information for the purpose of selling or offering for sale any property or service to any person or entity who resides at any address in such data. In addition, the successful proposer agrees it will not sell, give or otherwise make available to any person or entity any names or addresses contained in or derived from such data, records and information for the purpose of allowing such person to sell or offer for sale any property or service to any person or entity named in such data. Successful proposer agrees it will take all reasonable steps and the same protective precautions to protect Sedgwick County's proprietary information from disclosure to third parties as with successful proposer's own proprietary and confidential information. Proposer agrees that all data, regardless of form that is generated as a result of this Request for Proposal is the property of Sedgwick County. H. Proposal Conditions https://www.sedgwickcounty.org/media/31338/proposal-terms-conditions.pdf General Contract Provisions https://www.sedgwickcounty.org/media/31337/general-contractual-provisions.pdf Mandatory Contract Provisions https://www.sedgwickcounty.org/media/31336/mandatory-contractual-provisions.pdf Independent Contractor https://www.sedgwickcounty.org/media/54780/independent-contractor-addendum.pdf Sample Contract https://www.sedgwickcounty.org/media/39236/sample-contract.pdf Federal Certifications Addendum Sedgwick County https://www.sedgwickcounty.org/media/59719/federal-certifications-addendum-updated-for-changes-to-ug-11-12-2020- no-signature-line.pdf Suspension and Debarment https://www.sedgwickcounty.org/finance/purchasing/suspension-and-debarment/ VIII. Required Response Content The information provided in the proposal will be carefully reviewed and used in making a determination; providing specific information on how your organization meets the criteria will assist the reviewers in making a better informed decision. Proposal pages should be numbered, single sided and secured with a single clip or rubber band; proposals should not include staples or binding (this includes audits). Narrative pages must have a margin of at least one inch and font of no smaller than 12 pt. Please be concise and reference sources as required. THE PROPOSAL SUBMISSION MUST BE ORGANIZED IN THE FOLLOWING FORMAT AND INFORMATION SEQUENCE: A. PROPOSAL RESPONSE FORM should be the first page of the proposal so the firm name and contact are clearly visible. 1) Cost Information (Un-allowed costs include construction and fund raising). a) State the total amount requested to provide the described services in meeting ALL Mandatory Requirements, Specific Program Components and Conditions listed in this Request for Proposal. B. NARRATIVE The following information must be presented and shall be no longer than ten pages with margins no less than one inch and font no smaller than 12 pt. (not including appendices). Only ten pages of narrative will be reviewed. Please be concise and reference sources as required. https://www.sedgwickcounty.org/media/31338/proposal-terms-conditions.pdf https://www.sedgwickcounty.org/media/31337/general-contractual-provisions.pdf https://www.sedgwickcounty.org/media/31336/mandatory-contractual-provisions.pdf https://www.sedgwickcounty.org/media/54780/independent-contractor-addendum.pdf https://www.sedgwickcounty.org/media/39236/sample-contract.pdf https://www.sedgwickcounty.org/media/59719/federal-certifications-addendum-updated-for-changes-to-ug-11-12-2020-no-signature-line.pdf https://www.sedgwickcounty.org/media/59719/federal-certifications-addendum-updated-for-changes-to-ug-11-12-2020-no-signature-line.pdf https://www.sedgwickcounty.org/finance/purchasing/suspension-and-debarment/ 11 RFP #23-0040 Sedgwick County...Working for you 1) Statement of problem and community need: Question 1: Why is your program needed? Describe in detail the specific problem/community your program will address, including individual characteristics. Where can the information about need be found? Be very specific as to details of the problem that connect with your program details. Provide information on why existing community resources do not adequately serve the needs, which this proposed project would serve. Please describe if this program/service duplicates any other in the community. Provide information about the targeted population and number to be served. Include any information relevant to participant recruitment, transportation to services, etc. Question 2: What do you plan to do? Provide a description of the program and program services. Describe aspects of the program that will impact the identified risk factors related to delinquency. Exactly which of the eight risk factors for delinquency included in the RNR model will your program address? Is the proposed program evidence based? What evidence-based practices are a part of the program? Indicate how/if the proposed program will: a) Demonstrate knowledge and experience in providing a community-based prevention/early intervention program, including a brief statement about the proposer’s background, experience, and understanding of services required; b)Include experience with the RNR model of intervention, including targeting moderate to high risk youth; c) Describe construction and maintenance of a referral process; d) Demonstrate the ability to provide culturally proficient services; e) Demonstrate how the program will utilize the identified risk assessment tool (description located on page 2 of RFP); f) Demonstrate past or present collaborative efforts, and; g) Demonstrate how the program will include components that build youth competencies. A two-page procedure process (included in the 10) should be developed to outline key features of the program with a focus on evidence-based practices. Detail where the youth will be found, how they will be assessed, efforts to engage youth, program phases/steps, points of review, early and intermediate goals, and outcomes. 2) Management Plan: Question 3: What steps does your organization plan to take to make sure the program offered is of good quality? Answering this question will require detailing staff assignments and experience, internal evaluation, relationships with sources of evidence-based programs, etc. If you have previously offered evidence-based programs, you may want to offer a letter of reference from that organization. If your organization is expanding an existing service/program, detail how well the current program is going, and how Sedgwick County Crime Prevention funds will impact the program. Please include a time-line and staffing patterns. If the provider anticipates a gearing-up effort, indicate when the program will be operating at full capacity. Job descriptions of relevant staff should be attached as Appendix B. Question 4: What are all the sources of revenue for the program? Discuss any additional revenue sources that fund the program/services being requested for prevention grant funding, including any fee-for-service earned income. Explain how the revenue will be tracked, reported, and restricted within the proposed program. Question 5: What reviews does the provider intend to conduct internally related to achieving the amount of services provided in accordance with the funding? Will the provider periodically assess their ability to meet target numbers? Funding reductions may occur if programs indicate they will be unable to reach their target goal of numbers served. Please explain how funding was determined based on the target number to be served. Explain how the program will reduce their funding request if the six-month review indicates the target goal will not be reached. 12 RFP #23-0040 Sedgwick County...Working for you 3) Outcomes: Question 6: What observable changes will occur in clients because of their experience with this program? This is simply a question of how you will know the program influences those served. Outcome measures should include observable change at key points in the program. How will you know the client has connected with the program? What changes will indicate the client is undergoing change related to a risk/need identified in the assessment process? How will the client demonstrate lasting impact of the program? The description of measurable goals should include when the change is expected, how it will be measured, and what constitutes a reasonable level of such change within those served by the program. Define measurable outcomes of the proposed program/service and describe how the outcomes will be measured (pre- and post-test, survey, etc.). Quantitative data is preferred over qualitative data. Please note, developing measurable outcomes should begin with identifying a goal (what you expect the program will accomplish) and then formulating how to measure your success at achieving this goal. Outcomes are changes in attitude, behavior, skills or knowledge; program inputs (number served, hours of service provided, or brochures printed, etc.,) are not outcomes. All programs need to impact juvenile crime in Sedgwick County. To that end, reducing recidivism is a hallmark of program success with juvenile delinquents and impacting communities with high crime rates is a positive community outcome. However, attention to serving Sedgwick County as a whole, not just the City of Wichita, will be a focus. High crime communities’ information is available in GIS format at: https://www.sedgwickcounty.org/corrections/reports-plans- and-initiatives. Examples of an Outcome: 75% of youth referred to the program will engage in at least five (5) program sessions. MEASUREMENT TOOL: referral records and attendance records of the program will provide the basis for this outcome. 80 % of youth will have no new arrests during their participation in the program as calculated by information compiled by Sedgwick County Department of Corrections. MEASUREMENT TOOL: Arrest information will be requested from Sedgwick County Department of Corrections which will include JIAC record checks. 75% of youth who successfully complete the program will show no new arrests after 6-months of completing the program, as measured by Sedgwick County Department of Corrections. MEASUREMENT TOOL: Arrest information will be requested from Sedgwick County Department of Corrections which will include JIAC record checks. 2) Management Plan: Describe the management plan for implementation of the proposed program/service. If an evidence-based program is proposed, the management plan must indicate how fidelity to the model will be maintained; which may include a requirement to contract with the program developer. Proposals for implementation of new evidence-based programs should indicate contact with the program developer and specify what actions are necessary to implement the program. State whether the proposed program is an expansion of an existing program or a new program; clearly identify how the county funds would improve the program if it is an expansion grant. Please include a time-line and staffing patterns. Job descriptions of relevant staff should be attached as Appendix B. Discuss any additional revenue sources that fund the program/services being requested for prevention grant funding, including any fee-for-service earned income. Explain how the revenue will be tracked, reported and restricted within the proposed program. Providers will be asked to access their ability to reach their target goal in the last six months of the contract (January to June). Each program will need to provide a goal for numbers served each fiscal year. After the submission of the second quarter outcome report (January 15th) the county will require an evaluation of services based on funding. Program providers will be asked to analyze the amount of services provided in accordance with the funding. 13 RFP #23-0040 Sedgwick County...Working for you Any corrective actions will be the focus of the third quarter site visits. Funding reductions may occur if programs indicate they will be unable to reach their target goal of numbers served. Please explain how funding was determined based on the target number to be served. Explain how the program would reduce their funding request if the six- month review indicates the target goal will not be reached. 3) Outcomes: Describe program/service goals as related to the stated problem and need. Define measurable outcomes of the proposed program/service and describe how the outcomes will be measured (pre-and post-test, survey, etc.). Quantitative data is preferred over qualitative data. Please note, developing measurable outcomes should begin with identifying a goal (what you expect the program will accomplish) and then formulating how to measure your success at achieving this goal. Outcomes are changes in attitude, behavior, skills or knowledge; program inputs (number served, hours of service provided, or brochures printed, etc.,) are not outcomes. 1. All programs need to impact juvenile crime in Sedgwick County. To that end, reducing recidivism is a hallmark of program success with juvenile delinquents and impacting communities with high crime rates is a positive community outcome. However, attention to serving Sedgwick County as a whole, not just the City of Wichita, will be a focus. High crime communities’ information is available in GIS format at: https://www.sedgwickcounty.org/corrections/reports-plans-and-initiatives . Outcomes should include the following: a. 80 % of youth will have no new arrests during their participation in the program as calculated by information compiled by Sedgwick County Department of Corrections. MEASUREMENT TOOL: Arrest information will be requested from Sedgwick County Department of Corrections which will include JIAC record checks. b. 75% of youth who successfully complete the program will show no new arrests after 6-months of completing the program, as measured by Sedgwick County Department of Corrections. MEASUREMENT TOOL: Arrest information will be requested from Sedgwick County Department of Corrections which will include JIAC record checks. c. 65% of youth who successfully complete the program will show no new arrests after 12-months of completing the program, as measured by Sedgwick County Department of Corrections. MEASUREMENT TOOL: Arrest information will be requested from Sedgwick County Department of Corrections which will include JIAC record checks. A good outcome measurement system should not rely completely on self-report, but should, ideally, contain information from several sources including official records (i.e. school, Juvenile Intake and Assessment Center, etc.). Programs targeting youth 10 years of age or older may include an outcome such as contact with the Juvenile Intake and Assessment Center (JIAC). An outcome template has been provided and should be completed and attached as Appendix F. C. MISCELLANEOUS AGENCY INFORMATION: Provide the following information about the proposer: Date established: ___________ Discuss your current financial situation and provide a current financial statement and audit report (Appendix D). Provide information about any current relevant litigation in which you are a defendant. https://www.sedgwickcounty.org/corrections/reports-plans-and-initiatives 14 RFP #23-0040 Sedgwick County...Working for you D. APPENDICES Appendix A: Budget Template (provided) with Budget Narrative (Note: if the program has other funding sources, these sources should be included in the budget. The budget should clearly identify the totality of the program funding and what piece the requested Sedgwick County funds would provide. If the program was funded through Sedgwick County prevention funds last year, the budget should distinctly identify what any additional funding requested would provide, i.e. increase number served, expand to new site, cost of living increase, etc.). Appendix B: Job descriptions and resumes of key staff Appendix C: Letters of support (should not be older than three months) Appendix D: Audit Appendix E: Copy of state certificate of tax clearance (may be obtained online) http://www.ksrevenue.org/taxclearance.html), and copies of any licenses, permits, and certificates necessary to provide services in the State of Kansas, if applicable. Appendix F: Outcomes Template (provided) Appendix G: Check off sheet (provided) http://www.ksrevenue.org/taxclearance.html 15 RFP #23-0040 Sedgwick County...Working for you IX. Response Form REQUEST FOR PROPOSAL RFP #23-0040 PREVENTION / EARLY INTERVENTION SERVICES CY 2024 – 2026 The undersigned, on behalf of the proposer, certifies that: (1) this offer is made without previous understanding, agreement or connection with any person, firm, or corporation submitting a proposal on the same project; (2) is in all respects fair and without collusion or fraud; (3) the person whose signature appears below is legally empowered to bind the firm in whose name the proposer is entered; (4) they have read the complete Request for Proposal and understands all provisions; (5) if accepted by the county, this proposal is guaranteed as written and amended and will be implemented as stated; and (6) mistakes in writing of the submitted proposal will be their responsibility. NAME _______________________________________________________________________________________________ DBA/SAME ___________________________________________________________________________________________ CONTACT____________________________________________________________________________________________ ADDRESS____________________________________ CITY/STATE_____________________________ ZIP___________ PHONE______________________________________ FAX_________________________ HOURS_________________ STATE OF INCORPORATION or ORGANIZATION ______________________________________________________ COMPANY WEBSITE ADDRESS____________________________ EMAIL________________________________ NUMBER OF LOCATIONS_______________ NUMBER OF PERSONS EMPLOYED__________________________ TYPE OF ORGANIZATION: Public Corporation ________ Private Corporation________ Sole Proprietorship ________ Partnership________ Other (Describe): ____________________________________________________________________ BUSINESS MODEL: Small Business ________ Manufacturer ________ Distributor _________ Retail ___________ Dealer ________ Other (Describe): _______________________________________________________________________ Not a Minority-Owned Business: _______ Minority-Owned Business: ____________________________ (Specify Below) ____African American (05) _____ Asian Pacific (10) _____ Subcontinent Asian (15) ______ Hispanic (20) ____Native American (25) _____ Other (30) - Please specify_________________________________________________ Not a Woman-Owned Business: ______ Woman-Owned Business: _________ (Specify Below) _____Not Minority -Woman Owned (50) _____ African American-Woman Owned (55) _____Asian Pacific-Woman Owned (60) _____ Subcontinent Asian-Woman Owned (65) _____Hispanic Woman Owned (70) _____Native American-Woman Owned (75) ______Other – Woman Owned (80) – Please specify____________________________________________________________ ARE YOU REGISTERED TO DO BUSINESS IN THE STATE OF KS: ______Yes ______ No UEI (UNIQUE ENTITY IDENTIFIER) NO.________________________________________________________________ INSURANCE REGISTERED IN THE STATE OF KS WITH MINIMUM BEST RATING OF A-VIII: ______Yes ______No ACKNOWLEDGE RECEIPT OF ADDENDA: All addendum(s) are posted to our RFB/RFP web page and it is the vendor’s responsibility to check and confirm all addendum(s) related to this document by going to www.sedgwickcounty.org/finance/purchasing.asp . NO.______, DATED ______________; NO.______, DATED_____________; NO.______, DATED_____________ In submitting a proposal, vendor acknowledges all requirements, terms, conditions, and sections of this document. Proposal submission format should be by order in which sections are listed throughout the document. All minimum and general requirements should be specifically addressed and detailed in proposer’s response. Exceptions to any part of this document should be clearly delineated and detailed. Signature______________________________________________ Title____________________________________________ Print Name____________________________________________ Dated ___________________________________________ http://www.sedgwickcounty.org/finance/purchasing.asp 16 RFP #23-0040 Sedgwick County...Working for you APPENDIX A BUDGET SHEET ANNUAL COUNTY CONTRACT BUDGET ANNUAL OTHER CONTRACT BUDGET TOTAL PROGRAM BUDGET CY23-25 REVENUE SOURCES Total Revenue EXPENSES Personnel Costs Facility Costs Program Supplies Training / Travel Total Expenses Preparer's Name Signature of Authorized Official CERTIFICATION: I certify that to the best of my knowledge and belief, this report is true in all respects and that all disbursements have been made for the purpose and conditions of the grant agreement. Name of Organization: Name of Program: Sedgwick County Crime Prevention Annual Budget 7/1/22__ - 12-31-23 17 RFP #23-0040 Sedgwick County...Working for you APPENDIX F OUTCOMES TEMPLATE Sedgwick County Crime Prevention QUARTERLY OUTCOMES REPORT _________ Quarter ________ Year Organization: Program Name: Contact Information Name: Address: Phone Target Population: (Include age, race/ethnicity, gender, risk level, dosage plan and expected treatment/program length) Target number to be served annually: Number served this quarter: Total number served year to date: 18 RFP #23-0040 Sedgwick County...Working for you GOAL 1: OUTCOME 1: MEASUREMENT TOOL: 1st Quarter Number: Percentage: 2nd Quarter Number: Percentage: 3rd Quarter Number: Percentage: 4th Quarter Number: Percentage: Year to Date Number: Percentage: ACTUAL RESULTS RESULTS DISCUSSION: GOAL 2: OUTCOME 2: MEASUREMENT TOOL: 1st Quarter Number: Percentage: 2nd Quarter Number: Percentage: 3rd Quarter Number: Percentage: 4th Quarter Number: Percentage: Year to Date Number: Percentage: ACTUAL RESULTS RESULTS DISCUSSION: GOAL 3: OUTCOME 3: MEASUREMENT TOOL: 1st Quarter Number: Percentage: 2nd Quarter Number: Percentage: 3rd Quarter Number: Percentage: 4th Quarter Number: Percentage: Year to Date Number: Percentage: ACTUAL RESULTS RESULTS DISCUSSION: 19 RFP #23-0040 Sedgwick County...Working for you OUTCOME REPORT SUMMARY: Please summarize your outcomes and results for the quarter. FIDELITY ACTIVITIES: If you are operating an evidence-based program or using an evidence-based practice, please describe those activities, trainings, etc. you, your team, or your agency have participated in this quarter to ensure fidelity to the program model EXAMPLE: QUARTER SUMMARY: Please include any pertinent information regarding any program activities and/or developments that Sedgwick County should know, including program accomplishments, challenges, changes, etc. GOAL 4: OUTCOME 4: MEASUREMENT TOOL: 1st Quarter Number: Percentage: 2nd Quarter Number: Percentage: 3rd Quarter Number: Percentage: 4th Quarter Number: Percentage: Year to Date Number: Percentage: ACTUAL RESULTS RESULTS DISCUSSION: GOAL 4: Increased knowledge of harm caused by alcohol and substance abuse OUTCOME 4: 90% of youth will demonstrate an increase in knowledge regarding the harm caused by alcohol and drug abuse, as measured by pre- and post-tests. MEASUREMENT TOOL: Pre- and post-tests administered at the first and last sessions of the program, respectively 1st Quarter Number: 45/50 Percentage: 90% 2nd Quarter 3rd Quarter 4th Quarter Year to Date Number: 45/50 Percentage: 90% ACTUAL RESULTS RESULTS EXPLANATION: While there were, fifty-five children served in the program this quarter, 5 of those students did not complete either the pre- or post-test, precluding them from being counted in the results. Of the remaining 50 students, 45 of those demonstrated an increase in knowledge.