City Hall Enclosure Condition Assessment and Restoration Design Services

CITY HALL BUILDING ENCLOSURE CONDITION ASSESSMENT AND RESTORATION DESIGN SERVICES Procurement/MinuteTraq # 44326 Date to be opened: 4/08/2024 Issuing Department: Public Property QUE• STPIleOasNSe direct questions related to the bidding process, how to fill out forms, and how to submit a bid (Pages 1-13) to the Purchasing Department. o Email: purchasing@providenceri.gov  Please use the subject line “Solicitation Question” • Please direct questions relative to the Minority and Women’s Business Enterprise Program and the corresponding forms (Pages 14-18) to the MBE/WBE Outreach Director for the City of Providence, Grace Diaz o Email: gdiaz@providenceri.gov  Please use subject line “MBE WBE Forms” • Please direct questions relative to the specifications outlined (beginning on page 19) to the issuing department’s subject matter expert: o Name: Dan Kittridge o

Title: Capital Improvements Project Manager o Email Address: dkittridge@providenceri.gov Pre-Bid Conference There will be a mandatory pre-bid conference. Date of Pre-Bid Conference: 3/25/2024 Time: 10 AM Other Details (e.g. location, links, question submission deadline): Location: 25 Dorrance St, Providence, RI 02903 Questions will be due Monday April 1, 2024. mailto:purchasing@providenceri.gov mailto:gdiaz@providenceri.gov mailto:dkittridge@providenceri.gov Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 2 of 26 INSTRUCTIONS FOR SUBMISSION Please Note – this RFP for Architectural Services contains special instructions for two separate proposal packages: 1) Technical Proposal for Qualification and 2) Professional Cost Proposal 1) Technical Proposals for Qualification may be submitted up to 2:15 P.M. on the above meeting date (April 8, 2024) at the Department of the City Clerk. Room 311, City Hall. 25 Dorrance Street, Providence. At 2:15 P.M. all Technical Proposals for Qualification will be publicly opened and read at the Board of Contract Meeting in Conference Room 305, on the 3rd floor of City Hall. • Bidders must submit 2 copies of their bid in sealed envelopes or packages labeled with the captioned Item Description and the City Department to which the solicitation and bid are related and must include the company name and address on the envelope as well. (On page 1). • If required by the Department, please keep the original bid bond and check in only one of the envelopes. • Communications to the Board of Contract and Supply that are not competitive sealed bids (i.e. product information/samples) should have “NOT A BID” written on the envelope or wrapper. • Only use form versions and templates included in this solicitation. If you have an old version of a form do not recycle it for use in this bid. • This Technical Proposal for Qualification must contain no cost information. • The bid envelope and information relative to the bid must be addressed to: Board of Contract and Supply Department of the City Clerk