RFQ #0324: Project Manager for Renovaton Projects at the Arts Center in Greenwood, SC. The Arts Council of Greenwood County ("Owner") is requesting professional...

Request for Qualifications RFQ #0324: Project Manager for Renovation Projects at the Arts Center in Greenwood, SC Submit proposals to: Greenwood County Attn: Josh Skinner 600 Monument Street, Box P-103 Park Plaza, Suite 102 Greenwood, SC 29646 Advertisement Date: March 27, 2024 Submittal Due Date: April 17, 2024 aewy Oouth oo AX OF. SRERDS = / pees LiepBel fl i 6 i i i GS ine L] \3 a at Z Ss L 1897 SOF cane the 7 Yl or GREENWOOD REQUEST FOR QUALIFICATIONS Project Manager for Renovation Projects at the Arts Center in Greenwood, SC STATEMENT OF PURPOSE The Arts Council of Greenwood County (Owner) is requesting professional services from qualified project managers to manage a renovation project at the historic Arts Center at the Federal Building, located at 120 Main Street, Greenwood, SC 29649. The selected project manager shall provide oversight during the pre-design, design, construction and post-construction phases of renovation projects at the Arts Center, which include, but are not

limited to; slate roof repair, flat roof replacement, exterior painting, and historic masonry weatherproofing. This request seeks to identify the qualifications submitted that are in the best interests of the Arts Council of Greenwood County, the City of Greenwood and Greenwood County (Owners). The submitted Proposals will be evaluated utilizing the Selection Guidelines outlined in this Request for Qualifications. The owners are seeking a cost- effective and highly qualified partner to oversee the renovation projects. The owners reserve the right to reject any and all submittals. INSTRUCTIONS FOR SUBMITTING QUALIFICATIONS All statements of qualifications must be sealed and clearly marked RFQ #0324: Project Manager for Renovation Projects at the Arts Center in Greenwood, SC. Submittals must include 3 hard copies and one electronic copy. Submittals may be mailed or hand- delivered, and must be received by 2:30 pm (local time) on Wednesday, April 17, 2024. Questions concerning the RFQ must be submitted in writing and directed to Josh Skinner, Capitol Projects Coordinator, at jskinner@greenwoodsc.gov by April 8, 2024. Responses will be made by email to all parties. If you have a disability that requires any special materials, services or assistance, please contact Josh Skinner at (864) 942-8691 so that we may arrange for appropriate accommodations. mailto:jskinner@greenwoodsc.gov GENERAL PROJECT INFORMATION PROJECT DESCRIPTION Originally built as a Post Office in 1911, the Arts Center at the Federal Building underwent extensive renovations in 2004-2006. Roofing, however, was not included in these renovations. The historic slate roof was last repaired in 1989, the same year the flat roofs were last replaced. In 2016, the Arts Center was allocated approximately $600,000 from the Greenwood County Capital Project Sales Tax for renovations that include, but are not limited to the replacement of the roof and certain flooring, and painting of the exterior. Funding from the Capital Project Sales Tax for the Arts Center is expected to be available in July of 2024. SCOPE OF WORK Greenwood County and The Arts Center have identified the roof, gutter systems, exterior painting, and masonry weatherproofing as the main areas of focus for this renovation project. The roofing portion of the renovation project will involve approximately 6500 sq. ft. or slate roof and 11,000 sq. ft. of flat roof. The painting portion of the project includes more than 80 windows and trim associated with the 30,000 sq. ft. brick building. Masonry weatherproofing will include the repointing of limestone cornerstones and sealing of exterior masonry using appropriate sealant techniques. The selected project manager will provide services including, but not limited to; an existing conditions report, asbestos testing, design development, cost estimating, construction documents, bidding, construction administration and close out documents. The successful project manager must be able and willing to engage in and monitor all phases of the renovation project wherein the said project managers expertise is needed by the Arts Center. This includes, but is not limited to; attendance at certain local government meetings, committee meetings and site meetings during design and construction. STATEMENT OF QUALIFICATIONS (SOQ) 1. Sealed Statements of Qualifications (SOQ) must be made in the official name of the company or individual under which the business is conducted (showing the official business address) and must be signed in ink by a person duly authorized to legally bind the person, partnership, company, or corporation submitting the qualification. 2. Companies are to include all applicable requested information. 3. Three hard copies and one (1) electronic copy (including text, attachments and graphics) of your SOQ are required. 4. SOQs will be received by Josh Skinner, Greenwood County Capital Projects Sales Tax Coordinator , until 2:30 P.M. EST on Wednesday, April 17, 2024 and publicly opened at 2:35 P.M. at 600 Monument Street, Park Plaza, Conference Room 104, Greenwood, SC 29646. SOQs are to be mailed to: Greenwood County Attn: Josh Skinner 600 Monument Street, Box P-103 Park Plaza, Suite 102 Greenwood, SC 29646 SOQs are to be hand delivered to: Greenwood County Attn: Josh Skinner 600 Monument Street Park Plaza, Suite 102 Greenwood, SC 29646 5. The submitting company is required to have printed on the opaque envelope or wrapping which contains the SOQ, the RFQ number, closing date, and title. The Owners shall not be responsible for unidentified submittal packages. 6. Companies or persons mailing their qualifications must allow a sufficient mail delivery period to ensure timely receipt. The Arts Center, nor the City/County, shall not be responsible for submittals delayed by mail or delivery services of any nature. Once received, a Selection Committee consisting of Greenwood County residents will review each SOQ to verify that each submittal is complete. To facilitate review of your statement of qualifications (SOQ) by the selection committee, it is requested that your submission be no longer than 20 pages and conform to the following format: 1. Cover Sheet list project title, consultant/firm name, address, telephone number, and name of a contact person for questions concerning the proposal submitted. 2. Qualifications and experience of individuals directly involved with the project. 3. Comparable Project Experience-historic renovation projects and local government projects. 4. Exhibits A, B, and C at the end of the section. Evaluation Criteria Criteria Point Total 1. Previous Experience with Comparable Projects-renovation of historic properties owned by local governments 60 2. Qualifications and experience of individuals directly involved with the project. 30 3. Proximity of firm to the project site. Ability to visit and provide service to this project 10 4. Total 100 TERMS OF CONTRACT 1. All entries shall remain firm for a period of not less than ninety (90) days. 2. Companies must clearly mark as Confidential each part of their submittal which they consider to be proprietary information that could be exempt from disclosure under Section 30-4-40, Code of Laws of South Carolina, 1976 as amended (Freedom of Information Act). If any part is designated as confidential, there must be attached to that part an explanation of how this information fits within one or more categories listed in Section 30-4-40. Owners reserve the right to determine whether this information should be exempt from disclosure and no legal action may be brought against the owners and/or its agents for any determination in this regard. 3. This solicitation does not commit the Owners to award an agreement, to pay any costs incurred in the preparation of a qualification and of any supplementary presentation, or to procure or contract for the articles of goods or services. The Owners reserve the right to accept or reject any or all Letters of Qualification received as a result of this solicitation, to negotiate with all qualified firms, or to cancel in part or in its entirety this solicitation if it is in the best interest of the owners to do so. 4. Changes and/or adjustments to the attached layout are allowed during the contract phase, as is typical consulting projects. 5. The contract agreement will be made between the owners and the successful firm or persons on the Greenwood County standard contract forms. 6. The owners reserve the right to accept or reject any and all proposals received in response to this Request for Qualifications. Owners will not pay for any costs incurred by the submitting firm or persons in preparation of a response to the Request for Qualifications, nor any costs associated with negotiations prior to the awarding of a contract. 7. The owners reserve the right to cancel this Request for Qualifications, or cancel any negotiations resulting from this RFQ, or decline to enter into a contract for the proposed work of this project if such action is deemed to be in the best interest of the owners. 8. The owners reserve the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether that qualification is selected. Submission of a proposal indicates acceptance by the company of the conditions contained in this Request for Qualifications. 9. Failure to submit all required information may in the sole determination of the owners be deemed as a nonresponsive proposal. 10. Prohibition of Gratuities: It shall be unethical for any person to offer, give, or agree to give any County employee, or for any County employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or an agreement or subcontract, or to any solicitation or qualification therefore. AGREEMENT REQUIREMENTS 1. S.C. Law Clause: Upon award of an agreement for these services, the person, partnership, association, or corporation to whom the award is made must comply with local and State laws which require such person or entity to be authorized and/or licensed to do business in Greenwood County. Notwithstanding the fact that applicable statutes may exempt or exclude the successful company from requirements excluding the company from being authorized and/or licensed to do business in Greenwood County, these requirements are in effect. By submission of this signed qualification, the company agrees to subject itself to the jurisdiction and process of the Eighth Judicial Circuit Court of Greenwood County, as to all matters and disputes arising or to arise under the agreement and the performance thereof including any questions as to the liability for taxes, licenses or fees levied by State or local government. 2. Company Responsibility: Each company shall fully acquaint itself with conditions relating to the scope and restrictions attending the execution of the work under the conditions of this qualification. The failure or omission of a company to acquaint itself with existing conditions shall in no way relieve them of any obligation with respect to this qualification or to the agreement. 3. Affirmative Action: The company will take affirmative action in complying with all Federal and State requirements concerning fair employment and employment of the disabled and concerning the treatment of all employees, without regard or discrimination by reason of race, religion, sex, national origin, or physical disability. 4. Prime Contractor Responsibilities: The Company will be required to assume sole responsibility for the complete effort, as required by this RFQ. The County will consider the company to be the sole point of contact with regard to contractual matters. 5. Subcontracting: If any part of the work covered by this RFQ is to be subcontracted, the company shall identify the subcontracting organization and the contractual arrangements made with same. All subcontractors must be approved by the County. The successful company will also furnish the corporate or company name and the names of the officers of any subcontractors engaged by the vendor. The County reserves the right to reject any or all subcontractors and require substitution of a firm qualified to participate in the work as specified herein. Subcontractors will be bound by this agreement and this obligation must be included in Prime and Subcontractors agreements. 6. Ownership of Material: Ownership of all data, material, and documentation; including, but not limited to, architectural plans and drawings, originated and prepared for the County pursuant to this agreement shall belong exclusively to the County. The County has the ability to utilize all data, material, and documentation in any manner or format deemed in the best interest of the County in the Countys sole discretion for this project and for any future project as determined in the best interest of Greenwood County. The use and/or reuse shall be at no additional cost to Greenwood County. 7. Nonresident Taxpayers: If the company is a South Carolina nonresident taxpayer and the agreement amount is $10,000 or more, the company acknowledges and understands that in the event it is awarded an agreement, the Company shall submit a Nonresident Taxpayer Registration Affidavit (State form #1-312-6/94), before an agreement can be signed. Affidavit must certify that the nonresident taxpayer is registered with the S.C. Department of Revenue or the S.C. Secretary of States Office, in accordance with Section 12-9-310(A) (2) (3) of S.C. Code of Laws (1976) as amended. 8. Indemnity: The Company hereby agrees to indemnify and save harmless the County, its officers, agents, and employees from and against any and all liability, claims, demands, damages, fines, fees, expenses, penalties, suits, proceedings, actions and cost of actions, including attorneys fees for trial and on appeal of any kind and nature arising or growing out of or in any way connected with the performance of the Agreement, whether by act of omissions of the company, its agents, servants, employees or others, or because of or due to the mere existence of the Agreement between the parties. 9. Termination for Default: The County Manager has the right to terminate for default if the company fails to perform the Work, if the company fails to perform the Work within the time specified in the Agreement, or if the company fails to perform any other provisions of the Agreement. If exercised, the County becomes the owner of documents that are paid for and may utilize them in any manner the County deems appropriate. 10. Termination for Convenience: The County may without cause terminate this agreement in whole or in part at any time for its convenience. In such instance, an adjustment shall be made to the company for the reasonable costs of the work performed through the date of termination. Termination costs do not include lost profits, consequential damages, delay damages, unabsorbed or under absorbed overhead of the company or its subcontractors. The failure of the Company to include a termination for convenience clause into its subcontracts and material purchase orders shall not expose the County to liability for lost profits in conjunction with a termination for convenience settlement or equitable adjustment. The company expressly waives any claims for lost profit or consequential damages, delay damages, or indirect costs which may arise from the Countys election to terminate this agreement in whole or in part for its convenience. The County has the ability to utilize all data, material, and documentation in any manner or format deemed in the best interest of the County in the Countys sole discretion. 11. Insurance: Successful proposer shall be required to provide insurance as stated below and as required by other provisions of the RFQ. This insurance is to be on the comprehensive form, shall protect the Contractor, and shall be written to include Greenwood County against any/all claims arising from injuries to the public, or damage to property of others arising out of any act or omission of the Contractor, his agents, employees or subcontractors. The Contractor and all Subcontractors shall carry Workmans Compensation and Employers Liability Insurance with the statutory limits applying to employers liability ($100,000.00) covering all employees employed by him or Subcontractors while engaged under this Contract. The Contractor shall carry comprehensive general liability insurance with limits of liability not less than: Bodily Injury: $1,000,000.00 - Each Person $1,000,000.00 - Each Accident Property Damage: $1,000,000.00 - Each Accident $1,000,000.00 - Aggregate The liability coverage under this policy shall contain no exclusion relative to blasting, explosive, collapse of buildings or damage to underground property. Liability limits under this policy shall be not less than the following: Bodily Injury: $1,000,000.00 Each Person $1,000,000.00 Each Accident Property Damage: $1,000,000.00 Each Accident $1,000,000.00 Aggregate The Contractor shall carry comprehensive fleet liability policy with limits of liability not less than: Bodily Injury: $1,000,000.00 - Each Person $1,000,000.00 - Each Accident Property Damage: $1,000,000.00 - Each Accident Fire, Windstorm and Vandalism insurance shall be carried and maintained by the Contractor in the name of the Owner and General Contractor as their interest may appear. The Contractor and Subcontractors shall submit certificates of insurance to Owner at the same time as signed contracts and bond. Exhibit A REQUEST FOR QUALIFICATIONS PROJECT NAME: RFQ #0324: Project Manager for Renovation Projects at the Arts Center in Greenwood, SC DESCRIPTION: The Arts Council of Greenwood County (Owner) is requesting professional services from qualified project managers to manage a renovation project at the historic Arts Center at the Federal Building, located at 120 Main Street, Greenwood, SC 29649. DATE ISSUED March 27, 2024 CONTACT: Josh Skinner, Capital Project Sales Tax Coordinator, 864.942.8691; jskinner@greenwoodsc.gov PRE-BID MEETING N/A SUBMISSION: Wednesday, April 17, 2024 at 2:30 P.M. EST. (3 hard copies, 1 electronic copy) Hand Delivery (no P.O.)/Mail: Greenwood County Attn: Josh Skinner 600 Monument Street, Box P-103 Park Plaza, Suite 102 Greenwood, SC 29646 *Bids must be submitted in a sealed, opaque package with project name and opening date printed on the exterior. Late bids will not be accepted. NAME OF BIDDER: AWARD & AMENDMENTS: Award and Amendment information will be available at the physical address listed above, at www.greenwoodcounty-sc.gov or by contacting Josh Skinner at (864) 942-8691 or jskinner@greenwoodsc.gov. Award and Amendment information will also be distributed to all those submitting proposals. ACKNOWLEDGMENT OF AMENDMENTS Bidder acknowledges receipt of amendments by indicating amendment number and issue date. Amendment Number Amendment Issue Date Amendment Number Amendment Issue Date mailto:jskinner@greenwoodsc.gov Exhibit B You must submit a signed copy of exhibits A, B and C with your Bid. By submitting a bid or proposal, you agree to be bound by the terms of the solicitation. You agree to hold your Bid open for a minimum of ninety (90) calendar days after the opening date. You agree that your bid can be made public under the Freedom of Information Act, 5 U.S.C 552. Greenwood County reserves the right to reject any and all bids, and to waive any informalities or irregularities. NAME OF BIDDER (Full legal name of business submitting the bid) BIDDERS TYPE OF ENTITY: (Check one) Sole Proprietorship Partnership Corporation (tax-exempt) Corporate entity (not tax-exempt) Government entity (federal, state, or local Other _________________________ PRINTED NAME (Printed name of person signing below) TITLE (Business title of person signing above) CONTACT PERSON NAME, PHONE NUMBER, AND EMAIL ADDRESS Instructions regarding Bidders name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the bidder above. A bid may be submitted by only one legal entity. The entity named as the bidder must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc. STATE OF INCORPORATION (If bidder is a corporation, identify the state of Incorporation.) TAXPAYER INDENTIFICATION NO. STATE LICENSE NO. HOME OFFICE ADDRESS (Address of principal place of business): PAYMENT ADDRESS (Address to which payments will be sent.) EMAIL: PHONE: By signing below, the bidder certifies they are qualified and hold all licenses, permits, and regulatory authority to perform the scope of work set forth in the bid description. Upon request, proof of licenses, permits, and regulatory authority must be provided to the owner prior to contract award. AUTHORIZED SIGNATURE (Person signing must be authorized to submit binding bid to enter contract on behalf of Bidder named above.) DATE: Drug Free Workplace Certification: By submitting a Bid, the Bidder certifies that, if awarded a contract, the Bidder will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended. Exhibit C NON-DISCRIMINATION STATEMENT The Company certifies that: No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated against on the basis of race, color, national origin, or gender in connection with any RFQ submitted to Greenwood County or the performance of any agreement resulting there from; That it is and shall be the policy of this Company to provide equal opportunity to all business persons seeking to contract or otherwise interested in contracting with this Company, including those companies owned and controlled by racial minorities, cultural minorities, and women; In connection herewith, we acknowledge and warrant that this Company has been made aware of, understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company; That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any agreement or portion thereof which this company may hereafter obtain and; That the failure of this Company to satisfactorily discharge any of the promises of non-discrimination as made and set forth herein shall constitute a material breach of agreement entitling the Greenwood County to declare the agreement in default and to exercise any and all applicable rights and remedies, including, but not limited to, cancellation of the agreement, termination of the agreement, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on an agreement. Name (printed): Signature: Title: Date: ****Include Exhibits A, B and C with your bid*** END OF SECTION GIS image of the Arts Center at the Federal Building, located 120 Main Street, Greenwood, SC. o oar? : LTT, Th see 4S wiewW w sabes 6846 8'3'5 6846-918-01 jeaL i VT, yt + Si SA CES a SS Saal fe od ncaa Museum oe Ogg, 4 & 146, nS UVES Community Theatre 68/45; =850-981 6846-885-013 D aS view a 44129 AS iS = fi i CHAC-BOAHO0S = . ) A tf : 4.5) es nn SF 34.6 884-003 Arts Center E 2 > I~) i \ 45 ules . rs i. ~S a me Ra 4 ma ee 7 454 G 2 634.6 3:84 00:3 Le ez oregon is 845) 37/9) 9.8/2 ae a S72 ewe) 6 15 new TY) 68'45~=9.09- 9.09) OV wie =I The Arts Center at the Federal Building, 120 Main Street, Greenwood, SC ! if mh iT ot ) B) Veacel Ll LT ate " ii i i. = \ | : =) fo e a 3 Zz aq Rell Bey i rw \ 3 ; 2 Se c i a = ut - cap 1] gage i qi: aaa ake 1 = ns | == ba = ed abt Olean alaaieteial ae ie ' i bk if