Proposal: Consultant Services for Development of Community Wildfire Resiliency Plan

Fraser-Fort George (Regional District) is requesting Proposals from qualified and experienced consultants to develop seven individual Community Wildfire Resiliency Plans (CWRPs), one for each of the seven (7) electoral areas within the region. The electoral areas are as follows: 1) Electoral Area A (Salmon River-Lakes) 2) Electoral Area C (Chilako River-Nechako) 3) Electoral Area D (Tabor Lake-Stone Creek) 4) Electoral Area E (Woodpecker-Hixon) 5) Electoral Area F (Willow River-Upper Fraser) 6) Electoral Area G (Crooked River-Parsnip) 7) Electoral Area H (Robson Valley-Canoe) The entire project must be completed no later than February 28, 2025. 2.0 INVITATION AND SUBMISSION INSTRUCTIONS 2.1 Request for Proposals (RFP) Documents RFP Documents may be obtained on, or after the Issue Date as follows: a) in a PDF (Portable Document Format) file format from the Regional District’s website at www.rdffg.ca, or b) on the BCBid

website @ www.bcbid.gov.bc.ca. All subsequent information regarding this RFP, including addendum(a) and answers to questions will also be available as above. It is the sole responsibility of the Proponent to ascertain that they have received a full set of the RFP documents. Upon submission of their Proposal, the Proponent will be deemed conclusively to have been in possession of a full set of the RFP documents. The lowest priced or any Proposal will not necessarily be accepted. The Regional District reserves the right to accept or reject any or all Proposals. 2.2 Proposal Submissions and Closing Time Proposals must be in English and submitted using one of the submission methods below. The submission must include a Title page that identifies the RFP and Proponent information, and a letter of introduction that includes the signature of an authorized representative of the Proponent that confirms the Proponent’s intent to be bound to the RFP process. The Regional District will accept Proposals submitted by email or by direct delivery (in person or by courier/mail) to the Regional District’s main office at 155 George Street, Prince George, BC. All Proposals must be submitted to the Regional District’s General Manager of Financial https://www.rdffg.ca/sites/default/files/2023-11/Electoral_Area_A%20Map.pdf https://www.rdffg.ca/sites/default/files/2023-11/Electoral_Area_C%20Map.pdf https://www.rdffg.ca/sites/default/files/2023-11/Electoral_Area_D%20Map.pdf https://www.rdffg.ca/sites/default/files/2023-11/Electoral_Area_E%20Map.pdf https://www.rdffg.ca/sites/default/files/2023-11/Electoral_Area_F%20Map.pdf https://www.rdffg.ca/sites/default/files/2023-11/Electoral_Area_G%20Map.pdf https://www.rdffg.ca/sites/default/files/2023-11/Electoral_Area_H%20Map.pdf http://www.rdffg.ca/ http://www.bcbid.gov.bc.ca/ Request for Proposals CS-24-01 Consulting Services for the Development of Community Wildfire Resiliency Plans (CWRPs) Page 4 Services by 2:00 p.m. (local time) on March 28, 2024. Proposals submitted by fax will NOT be accepted. Any Proposal received after the closing time will be considered disqualified and will be returned to the Proponent. Submissions methods 1. Email format • Proposal attached to the email in a PDF, or equivalent, format and emailed to purchasing@rdffg.bc.ca. The subject line should read “CS-24-01 – Consulting Services for the Development of Community Wildfire Resiliency Plans (CWRPs) - [Proponent Name]”, (The maximum file size able to be received by the Regional District is 35 MB); or 2. Electronic format submitted on a USB readable device with the Proposal in a PDF, or equivalent, format; or 3. Hard copy format with three (3) complete Proposal copies. Mail or courier (USB or hard copy formats) Proponents should submit their Proposal in a sealed envelope with the following information written on the outside of the envelope containing the Proposal, as well as on the outside of the courier envelope (if sending by courier): Attention: General Manager of Financial Services Regional District of Fraser-Fort George 3rd Floor, 155 George Street, Prince George, BC V2L 1P8 Request for Proposals: CS-24-01 Consulting Services for the Development of Community Wildfire Resiliency Plans Responding Proponent’s name and address. To be considered, Proposals must include a letter of introduction and be signed by an authorized signatory of the Proponent. By signing the Proposal, the Proponent is bound to statements made in response to this RFP. Any unsigned Proposal received by the Regional District will be rejected. Proposals not submitted in strict accordance with these instructions or not complying with the requirements in this RFP may be rejected. The Regional District will not be responsible for any costs incurred by Proponents as a result of the preparation or submission of a Proposal pertaining to this RFP. The accuracy