Design, Development and Implementation of County Economic Development Website

109 @& 09/01/21 RFP Circulation Date: REQUEST FOR PROPOSAL (RFP) FOR THE DESIGN, DEVELOPMENT, AND IMPLEMENTATION OF COUNTY ECONOMIC DEVELOPMENT WEBSITE 11/04/21 Proposal Submission Deadline: Madison County reserves the right to reject any and all proposals and to waive any informalities or technicalities in the proposal process. Any proposal submitted will be binding for sixty (60) days after the due date of the proposals. These instructions are to be considered an integral part of any proposal. MADISON COUNTY MADISON COUNTY COMMUNITY DEVELOPMENT 130 Hillsboro Ave Edwardsville Illinois 62025 09/01/2021 09/03/2021 09/24/2021 11/04/2021 11/17/2021 RFP Release Date RFP Advertisement Date Final Date for Clarifying Questions (2 PM CST) Proposal Due Date Tentative Selection of Proposal the following attributes: a) separate but seamlessly linked to the Countys existing website, b) easy to navigate and highly functional to each targeted users, b) promote a professional brand, c)

accessible for individuals with disabilities, c) used by local and international clientele, and d) easily modified with County staff for content changes. This RFP is for web design, development and include web hosting. List price per month and all other relevant information including server, software, hardware, etc. A new URL will be secured 1. Platform/Language: It is recommended that the website and CMS be developed off a Microsoft ASP.NET platform backed by a Microsoft SQL database server. Vendors who do not meet these criteria are still encouraged to bid. Training: Vendor must provide training session(s) for the CMS Export Capabilities: Any information collected via a form through the website, must be able to be exported to .csv of Excel file without necessary vendor involvement. Export: The CMS must allow data collected in forms to be exported into .CSV or Excel format. Best Practices for Search Engine Optimization (SEO) should be observed in the website coding. This includes the use of descriptive title and meta tags to increase the websites visibility. Design a professional-looking yet creative website to fulfill all requirements outlined in this proposal. ) 2) Available Incentives 3) for sale and lease buildings, available commercial land inventory, 4) GlS-layers pertaining to Business Districts, Enterprise Zones, TIF districts, zoning, Active Projects imagination zones. ( ) About | Lee 2. Design a consistent, user-friendly navigation 3. Design an attractive homepage that will allow for easy access to all components of the site. 4. Design a template for all pages within the site. This template must be consistent, professional and innovative. 5. Design should be ADA and Section 504 compliant 6. The purpose of this website is to serve as a communication tool between the staff and the business/investment community we are serving. To meet the needs of both, the website should include each of the following: e Social networking site integration Compatibility with mobile devices Ability to search the entire site via integrated or Google Search Box Ability to integrate either Google Analytics or other visitor statistics tracking Ability to access existing databases of economic development information 7. Any other features the respondent believes would be advantageous to ourwebsite should be included and itemized. 8. The ED website must be fully complete by January 3, 2022. The following are components to be included in the sites organizational structure: Homepage - A clean navigation menu and ascetically pleasing design is needed for the homepage. About Economic Development How we help, Our Team, newsroom, monthly update (downloadable- https://biz.loudoun.gov/about-us/monthly-updates/) , contact us, public service. Site Selection This section contains information on 1) Why Madison County-( Data & Research 1) Workforce data, 2) Retention & Expansion Assistance, 3) Small business & entrepreneurship 4) Competitive Advantages Key Business Sectors Target industry sectors: Advance and Light Manufacturing, Agriculture/Food Processing, Warehouse/distribution/supply chain, Multi-Modal Transportation, Chemical Industry and Medical Processing Business Services Contains: 1) Employer Resources 2) Madison countys-One stop 3) 5 County Business Growth | Lee County Economic Development Interactive Map - SelectCobb Justine Peterson-Micro Lending 4) COVID-19 Resources 1. 2. 3. The selection of a proposal will be at the sole judgment of a team made up of Countys ED Staff and the Countys Purchasing Agent. Only those respondents that meet the following qualifications will be considered: e Respondent must submit a time-line of work to be completed by the Respondent and the anticipated date of completion. Key responsibilities of the County shall also be specified in the work plan. e Respondent must submit with their proposal a portfolio of past work. This portfolio may be either paper or online. In the case of an online portfolio, please include ahyperlink. e R ndent liom ntai inimum of nomic Devel n websites. These must not be ED pages within municipal sites, but stand-alone websites. Work for both public and private Economic Development organizations canbe included. e Respondent must provide at least 2 references that can be contacted and asked about the quality of past products and services. References must be from Economic Development entities. Fee The maximum budget for this project is $30,000. Proposal should include a total not-to-exceed contract proposal amount. Please be very explicit in listing and describing any services or items not covered in the proposal fee amount. Proposal fee should be broken down to include major fee categories. Upon selection, final contract amount will be subject to negotiation to determine exact scope of services to be provided and final contract fee amount and a contract outlining all relevant terms shall be executed by both parties. Selection does not guarantee award of the contract. In the event the contractor and the county fail to agree to a contract, the county will choose from remaining respondents or put out another Request for Proposals. The county will not reimburse respondents for any costs incurred in preparation or submission of the proposal. All proposals are made at the sole cost of the Respondent. Proposed fee should not include or consider the costs incurred in preparation of the proposal. Sites liked by Economic development staff: Loudoun County Economic Development, Virginia About | Lee County Business Growth | Lee County Economic Development Economic Development | Pierce County, WA - Official Website (piercecountywa.gov) Clarifications & Questions Any questions about requirements or any other instruction contained within the RFP or relating to the RFP should be directed to supportservices@co.madison.il.us All requests for clarification about any item contained or relating to the RFP should be made in writing and expressed through email. Any clarifications made in response to questions received will be emailed to all expected respondents providing contact information and requesting the county do so, as appropriate and as judged necessary at the discretion of the county. Anyone planning to submit a proposal should contact the county contact listed above to convey such intent. The deadline for requesting clarification is seven (7) days prior to the due date for proposals. Selection Process The selection of a proposal will be at the sole judgment of the County ED Staff and the County Purchasing Director. The county will consider all parts of the proposal collectively, but place an emphasis on template design, prior experience, and cost in the selection process. The selection process may include an interview session. This interview session may be recorded for later review by county staff. The county will select the respondent that in the sole judgment of the county best satisfies the requirements in the RFP and the expectations of the county and can do so at the best value to the county. Selection may not be the proposal with the lowest cost. Respondents may not contest for any reason the selection of the county. Selection does not guarantee a contract. After selection, the Contractor and county will discuss and agree on final scope of work and final contract amount and terms of the Contract. If the Contractor and county fail to reach an agreement, the county is free to select from remaining available respondents, cancel the RFP, or issue an additional Request for Proposals. Contract and Completed Website The Contract between the Contractor and the county will include provisions indicating compensation schedule and timeline for completion of and transition to the new website. The county will retain the right of approval for any and all work performed in designing the website. It is the expectation and desire of the county to transition to the new website as soon as possible. The contract will be for the design and implementation of the county website and will include no guarantee or intent to contract for future services. Upon completion of the contract all content, site design, site templates, and any other item or idea used in the completed website or contained therein will become property of the county. Contractor will relinquish all rights to the website and the county will have sole control over website design, content, and appearance. 14. 15, 16. 17. 18. 19, 20. 21. 22. 23, 29, Bidders must be sure to specify any terms they wish to offer. Cash discounts will be deducted from the base proposal in determining the low bidder, except, cash discounts based on payment in less the ten (10) days will not be considered. In case of default by the vendor(s), the County may procure the articles or services from other sources and may deduct from unpaid balance due the vendor, or may collect against the bond or surety for excess costs so paid, and the prices paid by the County shall be considered the prevailing market price at the time such purchase is made. The bidder, shall hold the County, its officers, agents, and employees harmless from liability of any nature or kind on account of use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention, article or appliance furnished or used under this proposal call. Successful bidder is specifically denied the right of using in any form or medium the name of Madison County for public advertising unless express permission is granted by the County. The authorized committee(s) for the County reserves the right to reject any or all proposals, or any part thereof, or to accept any proposal or part thereof, or to waive any informalities in any proposal, deemed to be in the best interest of the County. Madison County shall not award contracts to businesses owing delinquent taxes to Madison County at the time proposals are awarded. Bidder is expected to be an Equal Opportunity Employer as required by Article III, Rules Il, Fair Employment Practices Commission. All Specifications and Instructions to Bidders must be clearly answered and stated in definite terms. Sealed bids will be received until Thursday, November 4, 2021 at 2:00 P.M., then publicly opened and read aloud at 2:15 P.M in the County Board Committee Room which is located on the first level of the Administration Building in Suite 145. BIDDERS ARE WELCOME TO ATTEND THIS MEETING If any additional information is needed contact Madison County Administrative Services 157 N. Main Street, Suite #57 Edwardsville, IL 62025 Attn: Linda Ogden Phone: (618) 692-4219 Successful bidder cannot make delivery of successful material and/or services as specified until contract has been properly signed by the Madison County Board Chairman and the successful vendor. . Sealed proposals received after designated time will be considered NO BID and as VOID. By not complying with all phases of the Specifications and Instructions to Bidders, may cause the proposal to be automatically rejected. . Bidder must comply with the Preference to Citizens (Hlinois on Public Works Project Act, and the wages of employees or public works (Prevailing Wage Act), and bidder agrees to execute a Project Agreement and to submit an acknowledgement with proposal documents (copy attached). SHALL BE RESPONSIBILITY OF BIDDER TO VERIFY PREVAILING WAGE SCHEDULE. -NOT REQUIRED- . Bidder should state where applicable that the firm is licensed to do business in the State of Illinois. (Out of state firms should satisfy all licensing requirements as required by the State of Illinois, failure to meet appropriate state licensing and statutory regulations can result in the contract to be entered into regarded as voidable). Successful bidder shall hold the County, its Officers, Agents, and Employees, harmless from liability of any nature or kind, and shall sign and file with the County the attached Hold Harmless and Indemnity Clause. 30. 31. 32, 34, 35. Successful bidder, should the job be done, will be required to provide certificates of insurance naming Madison County Government as additional insured and indicating the following coverage in the amount of one million dollars ($1,000,000) for each category of coverage except as noted herein: Liability Insurance Commercial General Liability Products Completed Operations Liability Contractual Liability Comprehensive Automobile Liability 2. Workers Compensation & Employers Liability $500,000. 3. Cyber Liability Insurance Coverage against the Vendors legal obligation to pay damage related to a cyber security event. Coverage would include Third-party Liability coverage as well as coverage for Privacy Response expenses and Regulatory proceedings and penalties expenses. The minimum accepted for liability shall be $1,000,000 each occurrence, If the contractor should use any subcontractor, the contractor shall include all subcontractors as insured under its policies, or shall furnish to Madison County separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements of the contractor. Bidder shall submit, along with his proposal, a copy of his current Certificate of Insurance. Madison County does not discriminate against the disabled in either their employment practices or the services they provide. With request for payment, in triplicate, the bidder shal! furnish a Contractors Affidavit/Waiver of Lien from all parties concerned. Failure to supply Waiver of Lien or evidence of payment of all current accounts will be considered grounds for withholding partial payment and failure to supply Waiver of Liens for the entire job on completion will be grounds for withholding final payment. -NOT REQUIRED- . Example of Madison County Project Labor Agreement for Development and Construction is attached for review. Successful bidder will be required to execute same. -NOT REQUIRED- Bidder agrees to submit herewith a Letter of Assent acknowledgment with proposal documents (Attachment A, page 11 of the Project Labor Agreement dated August 01, 1999). -NOT REQUIRED- Bids MUST be submitted on attached proposal forms. -NOT REQUIRED-