Districtwide Access Control Upgrade - Phase 1

Submission Instructions for Suppliers Districtwide Access Control Upgrade - Phase I Please follow these instructions to submit via our Public Portal. If you have not already done so, YOU WILL NEED TO REGISTER IN BONFIRE before you can respond to any bid/proposal opportunities. A short video is available on Bonfire that demonstrates the registration process for review. See the video at: https://support.gobonfire.com/hc/en-us/articles/360011135513-Vendor-Registration- ProcessVideo 1. Prepare your submission materials: Requested Information Name Type # Files Requirement Instructions W9 File Type: PDF (.pdf) 1 Required Proposal Form File Type: PDF (.pdf) 1 Required Questionnaire (Q-89DP) Questionnaire: Excel (.xlsx) 1 Required You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project

listing on the Bonfire portal. Certificate of Interested Parties File Type: PDF (.pdf) 1 Required Name Type # Files Requirement Instructions Deviations Compliance Form File Type: PDF (.pdf) 1 Required Insurance Certificate File Type: PDF (.pdf) 1 Required Company declares a Conflict of Interest Data Type: Yes/No N/A Required Conflict of Interest form including declared COI (If there is no COI, do not upload anything) File Type: PDF (.pdf) 1 Optional If you are a HUB vendor - provide HUB Certification File Type: PDF (.pdf) 1 Optional Additional Information File Type: Any Multiple Optional Requested Documents: Please note the type and number of files allowed. The maximum upload file size is 1000 MB. Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated. Requested Data: Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center. https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot- Requested Questionnaires: The Questionnaire Response Templates can be obtained at https://risd.bonfirehub.com/opportunities/78522. Please note that Questionnaires may take a significant amount of time to prepare. 2. Upload your submission at: https://risd.bonfirehub.com/opportunities/78522 The Vendor Discussion period for this opportunity starts Jan 12, 2023 2:00 PM CST. The Vendor Discussion period for this opportunity ends Jan 24, 2023 2:00 PM CST. You will not be able to send messages after this time. Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Feb 01, 2023 2:00 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission. All bids/proposals must be SUCCESSFULLY submitted before the due date and time regardless of your organization's ability to submit bids online. It is the supplier's sole responsibility to ensure that bid/proposal documents successfully arrive before the due date and time. The District's online bidding application utilizes the Internet and the World Wide Web, which is comprised of systems that are completely out of the District's control. It is highly recommended that the suppliers allow themselves enough time to complete a successful submission. Do not wait until the last minute! Important Notes: Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed. You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission. https://risd.bonfirehub.com/opportunities/78522 https://risd.bonfirehub.com/opportunities/78522 It is recommended that once you have completed your final submission and received a notice status of “Submission Complete” from Bonfire, you access your account again and review the documents to verify that the correct content has been provided. Once the close date has past, you will not have an opportunity to change any of the submitted documents. Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled. Need Help? Richardson Independent School District uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us