Request for Proposals for Audit Services

Category:AdminRFP Number:062419.RFP for Audit ServicesStart Date:06/07/2019 2:41 PMClose Date:06/24/2019 2:00 PM
THE CITY OF PANAMA CITY BEACH
REQUEST FOR PROPOSAL FOR AUDIT SERVICES
RFP FOR AUDIT SERVICES Click tab to the left to view document
AUDITOR BID TABULATION Click tab to the left to view document
TABLE OF CONTENTS Click tab to the left to view document


AUDIT RFP QUESTIONS AND RESPONSES Click tab to the left to view document
The City Council of the City of Panama City Beach (“Council”) is requesting proposals from qualified firms of certified public accountants to audit its financial statements for the fiscal years ending September 30, 2019, 2020, 2021, 2022 and 2023.
I.
General Information
1) The City of Panama City Beach has a population of 13,065 (U. S. Census Bureau, 2018 Estimate). Panama City Beach is comprised of approximately 18.40 square miles and is

served by three major roadways –S. R. 79, Panama City Beach Parkway and Front Beach Road. The City has its own police and fire departments which provide law enforcement and fire protection services.
2) The Audit Committee consists of the City Manager, the Director of Finance, and three (3) City employees selected and appointed by the City Manager. A copy of Resolution 15-05 establishing the committee and its duties is attached. (
Resolution 15-05 - click tab to the left to view document)
3) Questions regarding the Request for Proposal (RFP) are to be addressed to:

Holly White, Finance Director
City of Panama City Beach
110 South Arnold Road
Panama City Beach, Florida 32413
Telephone: (850) 233-5100
4) All responses to this RFP must be received no later than
2:00 p.m. (CST) June 24, 2019, at the address listed above. Original and five signed copies of your proposal shall be submitted in one sealed package, clearly marked on the outside
“Proposal for Independent Auditing Services”. All responses received by the deadline above will be unsealed at 2:01 p.m. (CST) June 24, 2019, at the address listed above. Any responses received after the deadline will be returned to the proposer unopened and marked “RECEIVED AFTER DEADLINE”. All costs incurred by the responding firms in preparing proposals to this request will not be reimbursed by the City of Panama City Beach.
5) The Audit Committee reserves the right to reject any or all proposals submitted and to request additional information from the proposers. At the discretion of the Council or the Audit Committee, firms submitting proposals may be requested to make oral presentations as part of the evaluation process.
6) The Council reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposals, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City of Panama City Beach and the firm selected.
7) The Audit Committee will rank the proposers and recommend the highest ranked firm in accordance with Section 218.391, Florida Statutes to the Council. Upon approval, it is anticipated that the Council will enter into a five year contract for services related to fiscal years ending September 30, 2019; September 30, 2020; September 30, 2021; September 30, 2022; and September 30, 2023.
8) RFP Calendar:
June 10 Request for Proposal noticed
June 18 All inquiries submitted in writing
June 24 Responses to RFP due (2:00 p.m. CST)
June 28 The Audit Committee will meet to evaluate the proposals and make a formal recommendation to the City Council.
July 11 or 25 City Council action on committee recommendation
9) Audits for the last several fiscal years were completed by Carr, Riggs & Ingram, LLC.
10) The City of Panama City Beach does not have an internal audit department.
11) All requirements and conditions set forth in this RFP shall be incorporated into the contract between the City of Panama City Beach and the selected firm unless expressly provided otherwise by the contract.