Woodburn Hall Lights - 2022

09 June 2022 Woodburn Hall Lights - 2022 Supply and install modern LED lights to replicate the look of “holiday outline lights” 09 June 2022 Released 5/23/2022 2:00 PM EDT Type Request for Proposal Open 5/23/2022 2:30 PM EDT Number RFP202290000370 Close 6/17/2022 4:00 PM EDT Currency US Dollar Sealed Until 6/17/2022 4:00 PM EDT 09 June 2022 Contacts Harry Youdell harry.youdell@mail.wvu.edu Phone +1 304-293-7008 09 June 2022 Commodity Codes Commodity Code Description 39000000 Electrical Systems and Lighting and Components and Accessories and Supplies 55120000 Signage and accessories 60120000 Arts and crafts equipment and accessories and supplies 72000000 Building and Facility Construction and Maintenance Services 09 June 202209 June 202209 June 202209 June 202209 June 202209 June 2022 mailto:harry.youdell@mail.wvu.edu West Virginia University on behalf of its

Board of Governors (“BOG”) located in Morgantown, West Virginia (“WVU” or “University”) is initiating this Request for Proposals (“RFP”) from vendors (with expertise in lighting) to supply and install modern LED lights to replicate the look of “holiday outline lights” that were displayed on Woodburn Hall NOTE: Required Completed Documentation must be submitted under SUPPLIER ATTACHMENTS with Response (Proposal, drug-free affidavit, etc.). NOTE: Questions MUST be submitted directly on the solicitation website on the Q&A Board - Please refrain from submitting questions until AFTER the Pre-Proposal meeting NOTE: Addenda will be posted on the Q&A Board; while the system should generate an automatic email, please be sure to visit the site regularly during this solicitation. NOTE: You PROPOSAL MUST BE submitted directly on this website in a PDF format (singular PDF is preferred). PROJECT PERSONNEL: Athletics Ryan Elliot – Project Manager PROCUREMENT OFFICER: Harry Youdell harry.youdell@mail.wvu.edu PRE-BID MEETING – There is a Non-Mandatory ZOOM Pre-Proposal Conference Call per the following: Zoom Meeting: Date: Tuesday, May 31, 2022 Time: 10:00 AM Contractors are Required to email the Procurement Officer with the intention to participate at least one day prior to the pre-proposal Zoom meeting. The University will forward invitations to the contractors who contacted the Procurement Officer by 3:00 pm time of May 31, 2022. Optional On Site WALK-THRU This is for observation and Field Measurement ONLY! No Questions are to be aske and no new information will be provided. Date: June 1, 2022 Time: 1:00 pm Cutoff for Questions: Date: Tuesday June 7, 2022 Time: 12:00 pm EST Proposal Due Date: Date: Tuesday June 14, 2022 Time: 4:00 pm EST NOTE: In the event the Proposal Due Date changes, it will be posted via addendum; the date will not change on this description. COMMUNICATIONS – The bid/proposal process is highly controlled. To protect the integrity of the process, any questions or clarifications regarding this Request for Bid/Proposal must be handled through the Department of Procurement, Contracting, & Payment Services. Description mailto:harry.youdell@mail.wvu.edu SUBSTANTIAL AND FINAL COMPLETION - The Contractor shall achieve Substantial and Final Completion of the entire Work as calculated or indicated below. The date of issuance of the West Virginia University's Notice to Proceed and/or Contact shall be used to calculate Substantial and Final Completion if contract time stated below is in number of calendar days. Substantial (and Final) Completion shall be November 15, 2022 Final Completion is considered when project site is de-mobilized and all project documents listed in Close-Out section of the specifications has been sent to the owner. LIQUIDATED DAMAGES - The Contractor shall achieve Substantial and Final Completion of the entire Work as calculated or indicated above. The date of issuance of the West Virginia University's Notice to Proceed or Executed Agreement shall be used to calculate Substantial and Final Completion of contract time stated in number of consecutive calendar days or established date. Time is of the essence. Liquidated Damages shall be Five Hundred Dollars ($500) per Calendar Day of delay in achieving Substantial Completion BONDS: “Performance” and “Labor & Material” Bonds will be required for this job prior to award Visitors and Contractors Self-Screening Checklist The safety of West Virginia University’s campus community remains our top priority. As the COVID-19 pandemic continues to evolve and spread, WVU is monitoring the situation closely and will periodically update its policies and procedures based on current guidance from the Centers for Disease Control and Prevention (CDC), the World Health Organization and other federal, state and local agencies. Buyer Attachments 1. Request for Proposal - RFP202290000370.pdf 2. Exhibit A - Service Agreement.pdf 3. Exhibit B - Disclosure of Interested Parties.pdf 4. Exhibit C - Communications Requirement.pdf 5. Exhibit D - Project Description.pdf 6. Exhibit F - Selection Criteria.pdf 7. Exhibit G - State of WV Drug Free Workplace Conformance Affidavit.pdf 8. Exhibit H - State of WV Purchasing Affidavit.pdf 9. Exhibit I - Subcontractor Table Version 1.0.pdf 09 June 202209 June 202209 June 202209 June 202209 June 2022 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1071570-1255913000Request%20for%20Proposal%20-%20RFP202290000370.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1717857619&Signature=RGgPR5DOeRZt9rwzw93MH9icF9k%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1071570-1233067090Exhibit%20A%20-%20Service%20Agreement.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1717857619&Signature=QCX4HzOEttEFyXOXjohQjVNFh7Q%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1071570-1232222804Exhibit%20B%20-%20Disclosure%20of%20Interested%20Parties.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1717857619&Signature=v8BTQMuP2%2B4g3gitmNiUQXAX8Yo%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1071570-1232222803Exhibit%20C%20-%20Communications%20Requirement.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1717857619&Signature=AzV9lbIQjnSaD0WMfBhskmMPrfY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1071570-1255288914Exhibit%20D%20-%20Project%20Description.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1717857619&Signature=KP9ZBYLzNfTNDC159M54LyHtnCs%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1071570-1255285059Exhibit%20F%20-%20Selection%20Criteria.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1717857619&Signature=VuWlJONj%2FowZYGxyCytWv0qw9Lk%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1071570-1232221933Exhibit%20G%20-%20State%20of%20WV%20Drug%20Free%20Workplace%20Conformance%20Affidavit.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1717857619&Signature=xHo07AlembKLNtPJ3OeN0ix11n0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1071570-1232222902Exhibit%20H%20-%20State%20of%20WV%20Purchasing%20Affidavit.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1717857619&Signature=qlyQvYasxVDgmDACka4lXCo6qik%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1071570-1255284501Exhibit%20I%20-%20Subcontractor%20Table%20Version%201.0.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1717857619&Signature=m14WZYKPCFShWbDN%2FvRuVjMIsKw%3D Product Line Items Product Line Items There are no Items added to this event. 09 June 202209 June 202209 June 202209 June 2022 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 TOTAL Annual Lump Sum 1 LS - Lump Sum Estimated Annual Lump Sum 09 June 202209 June 202209 June 2022