Air Quality Permit Reporting

05 November 2021 Air Quality Permit Reporting Eastern Kentucky University is seeking proposals from qualified firms for air quality testing and services. 05 November 2021 Released 10/28/2021 6:30 AM EDT Type Request for Proposal (RFP) Open 11/5/2021 11:00 AM EDT Number RFP-150-2022 Close 11/22/2021 2:00 PM EST Currency US Dollar Sealed Until 11/22/2021 2:00 PM EST Payment Terms Net 30 05 November 2021 Contacts Gary Burns Gary.Burns@eku.edu Phone +1 859-622-7125 05 November 2021 Commodity Codes Commodity Code Description PSC10008 PSC - Other 05 November 202105 November 202105 November 202105 November 202105 November 202105 November 202105 November 202105 November 202105 November 2021 mailto:Gary.Burns@eku.edu PLEASE NOTE: IN ORDER TO SUBMIT AN ELECTRONIC BID OR PROPOSAL IN RESPONSE TO ANY EKU SOLICITATION EVENT, YOU NEED TO BE REGISTERED IN OUR JAGGAER EPROCUREMENT SYSTEM. IF

YOU ARE NOT ALREADY REGISTERED, PLEASE CONTACT THE BELOW PROCUREMENT OFFICIAL TO REQUEST ACCESS. Procurement Contact: Gary Burns gary.burns@eku.edu Questions Due By: 11/11/2021 no later than 4:00PM – Submit via the Q&A Board within this solicitation event Intent and Scope: Eastern Kentucky University (EKU) is soliciting proposals for the purpose of awarding a Personal Service Contract (PSC) for Air Quality Permit Reporting. It is the intent of the University to award one (1) vendor the contract. However, if in the best interest of the University, the University reserves the right to award in part or in whole, and to award multiple vendors. SCOPE OF SERVICES General: EKU is seeking qualified partners to provide critical testing to ensure campus wide compliance for air monitoring and reporting. Please see below for the minimum service items that need to be included in your proposal. Service Requirements: Prepare Semi-Annual Monitoring Reports (SAMR) for Federally Enforceable State Operating Permit (FESOP) and submit by January 30 and July 30 • Prepare EKU's SAMR (period July through December and January through June) • Communicate with DAQ if EKU has any questions related to permit terms and conditions • Assist EKU with creating any spreadsheets or forms that may help them document permit-related activities. • Prepare transmittal letter for above submittal Prepare Annual Compliance Certification (DEP 7007CC)  Prepare transmittal letter for above submittal  Send draft to EKU for review  Complete electronic submittal of above and provide email confirmation of submittal. Assist EKU with Kentucky Emissions Inventory Survey (KYEIS) submittal to the Kentucky Division for Air Quality (DAQ) Assist EKU to prepare and electronically submit the KYEIS emissions survey based on yearly gas consumption and emergency generator run hours  Calculate throughputs for emission units  Verify emission factors for emission units  Assist EKU with updating KYEIS electronic database  Assist EKU with submittal and DAQ notification Description Assist EKU with compliance demonstration test for new boiler installations and miscellaneous task from DAQ. • Determine the requirements for submittal of protocols for the testing if DAQ requires this submittal • Prepare the protocol submittal and assist EKU with the scheduling of the compliance test • Obtain the required documentation from the testing and prepare the compliance demonstration test report for submittal to DAQ • Assist EKU with any technical response to DAQ questions that may arise from the test report. • Assist EKU with full and partial DAQ inspection documentation requests and other miscellaneous requests from DAQ as they arise. Contract Term: The Contract resulting from this RFP and the Successful Offeror’s Proposal shall have an initial term from January 1, 2022 through June 30, 2022. The Contract shall be renewable for up to four (4) consecutive one (1) year renewal periods. The total contract period will not exceed five (5) years, subject to KRS 45A.145. Annual renewal will be contingent upon the University’s needs and satisfaction with the services performed and the overall performance of the Contractor. The University reserves the right to renegotiate any term and/or condition as may be necessary to meet requirements for any renewal period. The Successful Offeror will be advised of any proposed revisions prior to the renewal period. Form of Contract: The contract executed with the Successful Offeror will be a Personal Service Contract (PSC) that will be submitted to the Kentucky State Government Contract Review Committee (GCRC) for approval. A sample of the PSC form can be viewed in the "Buyer Attachments" section of this RFP. Successful Offeror must be registered with the Kentucky Secretary of State Office as required by Kentucky law. You can find information and register via the following link: https://onestop.portal.ky.gov/onestopportal/. Offeror does not need to be registered in order to submit a proposal, but will be required to register if awarded the contract. Financial Proposal: Offeror should submit a 'not to exceed' dollar amount for all requested services in accordance with this RFP. Required to View Event Prerequisites Required to Enter Bid 05 November 2021 1. Please review the attached proposal terms and conditions. 2. Please review the Department of University Procurement's General Terms and Conditions. 3. Please review the attached Eastern Kentucky University RFP Legal Definitions, Terms of Proposal/Contract, and Requirements 4. By checking this box, I acknowledge that I am responsible for paying and reporting all applicable federal, state, and local taxes. 5. Please review, sign, and attach a copy of the University's Solicitation Terms and Conditions. 05 November 202105 November 202105 November 202105 November 202105 November 202105 November 202105 November 2021 Buyer Attachments 1. psc.sample.doc.pdf 05 November 202105 November 202105 November 202105 November 202105 November 202105 November 2021 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1035822-1157958128psc.sample.doc.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1699194306&Signature=vk5XETFZrEh1cUfqShguInnwEkg%3D Questions Required Questions Group 1.1: Instructions: 1.1.1 Please list names and email addresses of the primary and secondary contacts for this RFP. 1.1.2 Have all addenda been downloaded and reviewed prior to submitting a proposal response? 1.1.3 By selecting yes, you confirm that your proposal will remain valid for six (6) months after the due date of this RFP. If you respond no to this question, your proposal will be automatically disqualified. 1.1.4 By selecting yes, the Offeror understands and accepts all financial responsibility for all travel expenses incurred for oral presentations (ir required/requested) and/or candidate interviews. 1.1.5 Please use the text-box below to detail out any deviations or exceptions to the RFP requirements. You must include a detailed justification for the deviation or exception. If there are no deviations or exceptions, please put "NONE" in the box below. 1.1.6 Is the Offeror willing to extend pricing to other state universities and University affiliate organizations within the Commonwealth of Kentucky? Group 2.1: Instructions: 2.1.1 Program Plan – Services Defined. Provide a brief narrative of how Offeror proposes to accomplish services described in this RFP. The Proposal shall, at a minimum, meet all mandatory services. Please provide examples and exhibits of reports that will be made available to the University. Note: If providing a file upload, please type in "SEE UPLOAD" in this section. 2.1.2 If desired, you may use this space to upload a PDF copy of your Program Plan instead of using the space provided. 2.1.3 Financial Proposal - Offer shall provide a complete description of all costs for services, including hourly rates if applicable. Note: If providing a file upload, please type in "SEE UPLOAD" in this section 2.1.4 If desired, you may use this space to upload a PDF copy of your Financial Offer instead of using the space provided. 2.1.5 Optional Services - Fully describe and explain any optional services that Offeror will provide that are not part of the mandatory services. Note: If providing a file upload, please type in "SEE UPLOAD" in this section 2.1.6 If desired, you may use this space to upload a PDF copy of your Optional Services instead of using the space provided. 2.1.7 The University's standard payment terms are Net 30. If more favorable terms are available to the University, please include those as part of your response. 2.1.8 Are you claiming Resident Bidder Status as a respondent to this RFP? 2.1.9 If you are claiming Resident Bidder Status, please complete and sign the attached formand upload it back to this proposal. Group 3.1: Reference 1 Instructions: 3.1.1 Please provide reference information for a similar project or service performed. Please include Name, Institution Name, Phone Number, and Email Address. Group 3.2: Reference 2 Instructions: 3.2.1 Please provide reference information for a similar project or service performed. Please include Name, Institution Name, Phone Number, and Email Address. Group 3.3: Reference 3 05 November 202105 November 202105 November 202105 November 202105 November 2021 Instructions: 3.3.1 Please provide reference information for a similar project or service performed. Please include Name, Institution Name, Phone Number, and Email Address. 05 November 202105 November 202105 November 202105 November 202105 November 2021 Product Line Items Product Line Items There are no Items added to this event. 05 November 202105 November 202105 November 202105 November 2021 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 Service Fee for term January 1, 2022 - June 30, 2022 1 NTE - Not to Exceed 1/1/2022 to 6/30/2022 Fee should be all in accordance with RFP-150-2022. If applicable, feel free to upload full financial proposal in the Supplier Attachments section of this RFP. S2 Service Fee for term July 1 - June 30 in optional renewal years 1 NTE - Not to Exceed Fee should be all in accordance with RFP-150-2022. If applicable, feel free to upload full financial proposal in the Supplier Attachments section of this RFP. 05 November 202105 November 202105 November 2021