HVAC Testing and Balancing Service at TSTC - Statewide (Construction)

05 April 2024 HVAC Testing and Balancing Service at TSTC - Statewide (Construction) HVAC Testing and Balancing Service at TSTC - Statewide 05 April 2024 Open 4/5/2024 10:30 AM CDT Type Request for Qualifications Close 4/26/2024 2:00 PM CDT Number 236 Currency US Dollar Sealed Until 4/26/2024 2:00 PM CDT 05 April 2024 Contacts Catherine Lopez cslopez121749@tstc.edu Phone +1 254-867-3734 ext. 13734 Glendoris Wynn garchie@tstc.edu Phone +1 254-867-3757 05 April 2024 NIGP Commodity Code NIGP Commodity Code Description 91136 C.I.P., HVAC Balancing Services 91450 Heating, Ventilating and Air Conditioning (HVAC) 99247 HVAC System Testing, Balancing and Troubleshooting Services 05 April 202405 April 202405 April 202405 April 202405 April 202405 April 202405 April 202405 April 202405 April 2024 mailto:

href="mailto:cslopez121749@tstc.edu">cslopez121749@tstc.edu mailto:garchie@tstc.edu TSTC Background Information Texas State Technical College ("TSTC") is a coeducational two-year institution of higher education offering courses of study in technical vocational education for which there is demand within the State of Texas. TSTC is mandated to contribute to the educational and economic development of the State of Texas by offering occupationally oriented programs with supporting academic course work, emphasizing highly specialized advanced and emerging technical and vocational areas for certificates or associate degrees. Our mission, “to place more Texans in great paying jobs,” drives our institution. TSTC is pushing the boundaries in education, making outcomes the driving metric of success. We currently have 11 campuses across the state, with another new campus recently approved by the State Legislature that should be built and operating in the next few years. For more information about TSTC, go to http://tstc.edu/about. Purpose: Texas State Technical College (“TSTC”) is soliciting proposals from qualified firms to provide Testing and Balancing (TAB) services on an hourly basis on an “as needed basis”. Firms must demonstrate the ability to provide a very high level of customer service. Qualifications will be evaluated on many criteria deemed to be in the best interest of TSTC, including but not limited to responsiveness to the terms and conditions of this Request for Qualification (“RFQ”), ability to meet specifications, and references. TSTC reserves the right to accept that bid which, in its opinion, is in the best interest of TSTC. This Indefinite Delivery Indefinite Quantity (“IDIQ”) is to cover all 11 campuses plus any future campuses and off-site locations. Multiple awards will be made to companies that can provide the best value to TSTC. TSTC reserves the right to award this contract in whole, in part, or not at all. TSTC also reserves the right to waive informalities and minor irregularities in proposals received, to request additional information, and to negotiate with contractors. Formal presentations may be requested from firms to this solicitation at TSTC’s request. No firm is ensured by any measure of deals. As TSTC requires goods and services, they will be shopped among the awarded firm(s) from this RFQ/IDIQ and others that have purchasing cooperative or state contracts. If a SIGNED Execution of Offer is not submitted the bid will be disqualified (please make sure forms are signed when document is uploaded). TSTC is not requiring a HUB Subcontracting Plan at this time. When a project is awarded to a supplier and the dollar amount exceeds $100,000 a HUB Subcontracting Plan must be submitted with the proposal. Suppliers are not required to meet the State of Texas HUB goals however, TSTC requires that all suppliers make a good faith effort in achieving those goals. This agreement will be for two (2) years with an option to renew for three (3) additional one (1) year periods. Please see "Buyer Attachments" tab for Scope of Service and Uniform General and Supplemental Conditions. General Notes: Q&A Board Message: If you have any questions concerning the project, please submit those through the Q&A Board. Please be aware when the Q&A session is over, no questions will be asked after this period. The Q&A board is not designed for generalized questions about TSTC's operations. TSTC will only respond to questions on the Q&A board from suppliers that have the ability and desire to contract with TSTC. TSTC's Records Management Officer will receive inquiries from those who are not interested in responding to solicitations. Details may be found at www.tstc.edu. Confidentiality: If a supplier desires to submit information to TSTC which is considered as confidential, the supplier should mark the information "CONFIDENTIAL". Uploading: Any issues uploading or submitting bids, suppliers must contact TSTC Sourcing Department at the moment that the issues occurred via email with screenshots. Failure to notify will affect any remedy that could have been applied. Description http://tstc.edu/about Zero Balance: Please be aware that your submitted bid will show a zero balance. Email Communication: To ensure that all email communication is received, suppliers must "safelist" procurementservices@sciquest.com. TSTC will not be responsible if emails are not received. Technical Issues: For password reset or log-in assistance, contact JAGGAER at 1-800-233-1121, and select the following options: * 1 - (if English is your choice) * 1 - Supplier * 0 - Operator Required to View Event Prerequisites Required to Enter Bid 05 April 2024 1. Rsolution System Overview - "How To Navigate" 2. See Scope of Service in "Buyer Attachments" for details of the requirement. Please only upload the specific document pertaining to the individual requirement. 3. See Scope of Service in "Buyer Attachments" for details of the requirement. Please only upload the specific document pertaining to the individual requirement. 4. See Scope of Service in "Buyer Attachments" for details of the requirement. Please only upload the specific document pertaining to the individual requirement. 5. See Scope of Service in "Buyer Attachments" for details of the requirement. Please only upload the specific document pertaining to the individual requirement. 6. Service Area 7. The undersigned, in submitting this Proposal and endorsement of same, represents that he/she is authorized to obligate his/her firm, that he/she is an equal opportunity employer and will not discriminate with regard to race, color, religion, sex, national origin, age or disability; that he/she will abide by all the policies and procedures of TSTC; and that he/she has read the entire RFQ package, is aware of the covenants contained herein and will abide by and adhere to the written requirements in ALL sections of the RFQ. Failure to manually sign this form will be reason for the proposal to be rejected. **Please make sure form is signed when document is uploaded** 8. Please review and confirm the TSTC Non-Collusion statement. 9. The State of Texas Ethics Commission requires vendors who have a business relationship with a government entity to complete and sign the Conflict of Interest Questionnaire. 10. TSTC Historically Underutilized Business Submittal Requirements and Subcontracting Approval-Please review the Historically Underutilized Business Submittal Requirements. 11. If the undersigned Firm intends to deviate from the Specifications listed in this RFQ document or Contract, all such deviations must be listed on this page, with complete and detailed conditions and information included or attached. TSTC will consider any deviations in its RFQ award decisions, and TSTC reserves the right to accept or reject any response based upon any deviations indicated below or in any attachments or inclusions. In the absence of any deviation entry on this form, the Firm assures TSTC of his/her full compliance with the Terms and Conditions, Specifications, and all other information contained in this RFQ document. 05 April 202405 April 202405 April 202405 April 202405 April 202405 April 202405 April 2024 Buyer Attachments 1. Scope of Service.pdf 2. 2012 Uniform General and Supplementary General Conditions.pdf 05 April 202405 April 202405 April 202405 April 202405 April 202405 April 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjIxOTI4LTE1OTM0MDYyNTlTY29wZSBvZiBTZXJ2aWNlLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjIxOTI4LTEwNTUwMDEwNTQyMDEyIFVuaWZvcm0gR2VuZXJhbCBhbmQgU3VwcGxlbWVudGFyeSBHZW5lcmFsIENvbmRpdGlvbnMucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1.1: General Information Instructions: 1.1.1 TSTC Solicitation Requirements: Any exceptions to terms, conditions, and requirements in the Scope of Service including the sample contract(s) specifically the Sample Service Agreement (SEE LINK PROVIDED IN ATTACHED DOCUMENT), must be made in writing and listed on the Deviation/Compliance Signature Form in "Prerequisites" tab. 1.1.2 TSTC is not requiring a HUB Subcontracting Plan at this time. When a project is awarded to a supplier and the dollar amount exceeds $100,000 a HUB Subcontracting Plan must be submitted with the proposal and quote. TSTC requires that all suppliers make a good faith effort in achieving those goals. The State of Texas has set HUB expenditure goals for various spend commodities. How will your company ensure that TSTC exceeds it's HUB goals? 1.1.3 Good Faith Effort: If TSTC determines that a supplier did not follow the HSP Good Faith Effort Method A or B in the HUB Subcontracting plan, TSTC has the right to reject the response and/or have supplier revise the submitted plan. 1.1.4 PAR: If Subcontracting will be obtained, suppliers must submit a Progress Assessment Report (PAR) form with each invoice. If no PAR is submitted with invoice, no payment will be issued. Any changes made to the HUB plan must be submitted to agency prior to the new subcontractor performing the work. 1.1.5 Provide contact information for the person responsible for submission of PAR Forms. 1.1.6 Value Added: Please list any additional service and/or goods the firm can provide at no additional cost to the college. Service/goods must be directly related to the solicitation. 1.1.7 TSTC reserves the right to check references prior to award. Any negative responses received may be grounds for disqualification of the proposal. 1.1.8 Are you an active registered Texas Historically Underutilized Business? 1.1.9 Are you a Minority Business Enterprise/Women Business Enterprise Supplier? 1.1.10 If not a HUB supplier, please see link below and follow instructions on how to Register as a Texas certified HUB supplier as well as apply for the Centralized Master Bidders List (CMBL). https://comptroller.texas.gov/purchasing/vendor/hub/certification-process.php Group 1.2: On-Site Respondent Requirements Instructions: 1.2.1 Respondent(s) must provide proof of all required licenses and certifications (if applicable and/or requested). 1.2.2 Harassment: Under no circumstance will the College tolerate any form of verbal or non-verbal abuse, jeering, whistling, etc. directed toward College staff or students. The Respondent will be informed of any complaints and will be expected to permanently remove the problem employee from the job. 1.2.3 Smoking: All tobacco products, including smokeless tobacco, are prohibited on TSTC property at all times. This must be fully enforced by the Respondent. 1.2.4 Music: No publicly audible music will be allowed on campus during normal work/classroom hours. 1.2.5 Illegal Drugs and Alcohol: No alcoholic beverages or illegal drugs shall be brought on TSTC property at any time. Any workmen under the influence of either illegal drugs or alcohol or smelling of alcohol shall be permanently removed from the property by the Respondent. 1.2.6 Firearms/Weapons: Pursuant to Section 30.07 Penal Code, A person licensed under Subchapter H, Chapter 411, Government Code, may not enter any TSTC premises with a gun that is carried openly. 1.2.7 Respondent(s) must coordinate the Scope of Work with TSTC. 1.2.8 Proposer(s) must include all costs related to providing the complete services requested and reference the applicable contract number on all quotes. 1.2.9 TSTC will not be responsible for any materials or services not specifically detailed on the quote and approved through a formalized TSTC purchase order. Group 2.1: Amendments Instructions: 05 April 202405 April 202405 April 202405 April 202405 April 2024 Product Line Items Product Line Items There are no Items added to this event. 05 April 202405 April 202405 April 202405 April 2024 Service Line Items Service Line Items There are no Items added to this event. 05 April 202405 April 202405 April 2024