Sports Officials

The selected solicitation details are below. Some agencies require their vendors to register before they are allowed to download documents. Click here to register or select the Register Link above. You can click on the Contact's name below to request the solicitation by email. Please include in your email your name, company name, email and phone number. Agency Osceola County School Board Status Active Fiscal Year 2024 Primary Contact Gladinnette Cabrera Vazquez Secondary Contact Cheryl Hood Tertiary Contact Ryan Adams Title Sports Officials Number SDOC-24-B-091-GC Type Invitation to Bid Online Quote/Bid Yes Department High School Curriculum & Instruction Piggyback Solicitation No Insurance Required Yes Bid Bond Required No Bid Bond Amount Performance Bond Required No Performance Bond Amount Scope of Services THE INTENT of this bid is to establish firm pricing for the contracting of sports officials for use at various athletic events throughout the School District as listed and

described on the bid price sheet and in the body of this solicitation. The School District will issue purchase orders on an as needed basis. SERVICES TO BE PROVIDED The Official’s Association Assignment Officer shall have the sole responsibility for assigning officials in accordance with the Florida High School Athletic Association (FHSAA) Officials Guidebook, Constitution, Bylaws, Operations and Finance Policy and must be an approved Official Association with the FHSAA. Associations must only bid on the sports they are sanctioned to represent, SANCTIONS MUST BE IN PLACE AT THE TIME OF THE BID OPENING and must be able to service all of the Middle and High Schools in Osceola County, to include any new schools built during the term of this bid. Association’s Assigners shall use Arbiter Sports for scheduling and tracking officials that are in compliance with the Jessica Lunsford Act. The Assignment Officer shall rule on any circumstances concerning assignments of officials not specifically covered in this contract. A. Home contests shall include all: 1. Pre-Season Games and/or Classics 2. Jamborees 3. Regular Season a. Varsity b. Non-Varsity c. Middle School d. Elementary 4. Holiday Tournaments 5. Shootouts 6. Post Season Bowls 7. District Tournaments 8. Home games at a neutral site such as: a. Government or Professional Team Facilities b. Disney’s Wide World of Sports c. College Stadiums and Arenas d. Citrus Bowl e. Kissimmee Civic Center f. Osceola County Stadium 9. FHSAA Regional Tournament playoff contest played at each host school are assigned officials by the FHSAA. B. Pregame and School Responsibilities: 1. Written schedules of all home contest site and start times shall be furnished to each association official prior to the start of the season. 2. The member of the officiating crew shall be at the game site, in uniform thirty (30) to forty-five (45) minutes prior to game to perform pre-game duties and to start the game in accordance with FHSAA Regulations. a. If running late, it is the responsibility of the official to contact the Athletic Director and/or Head Coach of the host school as soon as reasonably possible. 3. The section of the FHSAA Officials Guidebook entitled “Schools Responsibility to Contest Officials” shall be part of this contract including but not limited to: a. A School official greeting the officials prior to the game. b. Providing a private secure parking area (if available) for officials to discourage fan interference and personal protection for the contest officials; plus fan crowd control with school employee administrators and/or law enforcement. c. Providing a secure dressing facility (if available), refreshments and provide an escort after the game. 4. The individual schools are responsible for keeping the Athletic Director’s and Head Coach’s name and contact information updated on Arbiter. C. Pricing: 1. Each school shall have a quote done by each Association after their schedules have been submitted into Arbiter. 2. The quotes shall be sent to the Coordinator of Athletics. 3. All reconciliations have to be completed within the fiscal school year July1 – June 30. 4. No credits shall be carried over to the following school year. D. Cancellations and Suspensions: 1. Each School Representative shall notify the Official Association in writing via email not less than 24 hours to the scheduled game time. 2. If a contest is in progress and suspended because of an unforeseen event, and the contest is to continue from the point of suspension on a different date, the Official’s Association shall make every effort to have the same officials complete the game. 3. If an official fails to appear for a game, the school official shall notify the Official’s Association so appropriate action can be taken. 4. If an official has not been notified of an event being cancelled the official shall be paid for travel. E. Scratching of Officials: 1. Each school may scratch up to two (2) officials per sport. a. The Athletic Director and/or his designee and the Association will meet to discuss the reason(s) for scratch. b. Scratch would include all home and away games in the School District and would include pre-season, regular season, and district games. Broadcast Date 2/21/2024 12:00 PM Question End Date 3/8/2024 12:00 PM Due Date 3/21/2024 2:00 PM Anticipated Award Date 4/23/2024 *PDF files require Adobe Reader to view. Preconference(s) Total: 1 DateTimeMandatoryLocation3/5/20248:00 AMNo In Person, 817 Bill Beck Blvd Building 2000 - Purchasing Kissimmee, FL 34744. Online use TEAMS https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTU2ZTQ3YjMtMzQ4YS00NmI3LThkYWQtYzkyZTY5MzBmZWJm%40thread.v2/0?context=%7b%22Tid%22%3a%227d30f33f-8bbb-4685-804b-9afcd2d1658d%22%2c%22Oid%22%3a%22f16adae5-3383-4534-8fbb-4d5b6cf0d202%22%7d; Documents Total: 1 TypeNameDescriptionFile Type Invitation to BidSDOC-24-B-091-GC Sports Officials.pdfSDOC-24-B-091-GC, Sports OfficialsPDF Quote/Bid Items Total: 0 #RequiredGroupMakeModelDescriptionQuantityUnit of MeasurePrice/ PercentType Delivery Date None Include Shipping in Price of Items No Shipping None Terms and Conditions None Files to Request None Display Bid Tabulation to Vendors Display Vendor Submissions to Vendors View Vendor Submissions while Solicitation is Active Commodity Codes Total: 2 CodeDescription[953-83]Sports [961-68]Sports Professionals Services (Including Sports and Recreational Programs and Referee/Umpire Services) Publications Total: 0 PublicationDate Planholders Total: 1 CompanyE-mailFirst Access North America Procurement Council, Inc. PBClyra@napc.me2/26/2024 12:33:41 AM Contract Dates Total: 0 Awarded CompanyTerm TypeContract NumberApproval DateStart DateEnd DateSubstantial Completion DateStatusAmountComment Pre-Award Documents Total: 0 CategoryNameFile Type Contract Documents Total: 0 CompanyAwardee TypeCategoryNameFile Type Bidders Total: 0 CompanyEmailPhoneFax Awardees Total: 0 CompanyEmailPhoneFax Insurance Total: 0 CompanyTypeStart DateEnd Date Bond Total: 0 CompanyTypeStart DateEnd Date