ITB 2023-08OCSA Solid Waste and Recycling Disposal Services

Revised 12/7/23 SOLE SOURCE CERTIFICATE AND POSTING NOTICE (Greater than $150,000) A sole source procurement is when you make a request to purchase product(s) and/or service(s) without competition when competition is otherwise required. This means that product/service is unique and that the supplier is the only supplier that can provide the product or service. In accordance with the authority granted under applicable Florida law and UCF Regulation 7.130, the following documentation is submitted in support of this request. This form and related documentation shall be submitted through Workday Help using case type Waivers and Sole Source. Please do not attach to a requisition or send via email for review and approval. WD case subject title should have common structure for easy tracking, to include: Exemption type (Sole Source) Supplier name Purchase amount The completed sole source must be approved in the following order. Please be sure to obtain all required signatures before

submitting the form to Procurement Services. • PI/Researcher/Director/Chair • President/Vice President/Dean • Procurement Specialist • Procurement Services Manager or Associate Director • Assistant Vice President for Tax, Payables & Procurement, who will review and provide a recommendation to approve or disapprove the sole source to: • Chief Financial Officer, who will either directly approve or disapprove the sole source, or forward it to the Provost and Executive Vice President for goods/services related to academia for input prior to making the final decision. Once the completed sole source is received, Procurement Services in collaboration with kNEXT reviews the documentation provided and determines whether the sole source is valid or if there are additional suppliers that may be able to provide the requested product or service. The sole source review and approval process varies based on the nature of the product/service being requested and the information provided in the requestor's justification, among other factors, so please keep this in mind when submitting the form. Contingent upon the approval of all the officers/individuals listed, the sole source shall be posted on the UCF Procurement Services website for seventy-two (72) hours. Upon expiration of said posting period, Procurement Services will process a purchase order upon receipt of the requisition. The usual bidding process shall be conducted if sole source approval is not granted. Clear Fields Revised 12/7/23 Department Name: Contact & Phone: Product/Service Cost: __ One Time Purchase __Term Contract: __________ __ Multiple Purchases __ Duration: ______________ Company Name: Email: Contact Person: Title: Product and/or Service: A. In my professional opinion, this is the only product or service that can reasonably meet my requirement(s)/specification(s), and this is the only supplier who can provide the product or service. I further certify that the information contained herein is true and correct to the best of my knowledge and belief and would withstand any audit or supplier protest. B. I, the undersigned, certify that I and/or the user do not have a financial interest in the above named supplier or contractor, and that I am unaware of any conflict of interest related to this purchase. Signature Printed Name and Title (PI/Researcher/Director/Chair) Date Signature Printed Name and Title (President/Vice President/Dean) Date (Delegations not allowed; emails from absent approvers are acceptable) I, the undersigned, hereby concur with the above justification and support a sole source approval for the above product(s) and/or service(s). Approvals may be documented and supported via email. Signature Printed Name and Title (Procurement Specialist) Date Signature Printed Name and Title Date (Procurement Services Manager or Associate Director) Signature Printed Name and Title (Asst. Vice President for Tax, Payables & Procurement) Date PART I: DEPARTMENT AND SUPPLIER INFORMATION PART II: SOLE SOURCE JUSTIFICATION (see pages 4-5) Only justifications submitted on this form and in the below format will be reviewed for approval. All the listed points MUST be fully answered on the following pages and any additional attached pages as needed. Failure to submit justification as outlined in the format below will result in the form being returned without review. PART III: SOLE SOURCE CERTIFICATIONS tttttt MAE Kareem Ahmed 407-823-5710 $166,000 ✔ EdgeWave GmbH Du@edge-wave.com Keming Du Dipl.-Ing. IS400-2-L with Nd:YVO4 Kareem Ahmed 3/20/24 michaelg Digitally signed by michaelg Date: 2024.03.22 16:25:53 -04'00' Brandon Orofino, Procurement Specialist 4/12/2024 See below email for approval See below email for approval Revised 12/7/23 Signature Printed Name and Title (Chief Financial Officer) Date POSTING NOTICE Date/Time Posted Posting End Date UCF Control No. Procurement Specialist See below email for approval 4/12/2024 - 4:00PM EST 4/15/2024 - 4:00PM EST 2409 Brandon Orofino Revised 12/7/23 Please answer the questions below and attach additional documentation if needed. 1. Describe the product(s) and/or service(s) and anticipated use thereof in layman’s language. 2. Describe the required specifications or requirements and why are they essential to the accomplishment of your work. Provide the names of other suppliers, products and/or services that you have investigated and explain why they do not meet the required specifications or requirements. It may be helpful to present your information in a table like the one below. Required Specifications Y Y Y N Y N N N Y N N N Y Y 3. State in detail why only this and no other product(s)/service(s) will satisfy the department’s requirements. Description may include unique features, compatibility, specifications, availability, delivery time frame etc. (For example, please list the features or special conditions that are unique and only available from one supplier. Note: Price is not a valid reason.) SOLE SOURCE JUSTIFICATION A unique short-pulse, high-energy, high-frequency, 532nm laser is needed to pump into a Credo dye for the OH PLIF at 283 nm. We need 532nm wavelength, at 8ns pulse or shorter, top-hat beam profile at minimum of 50kHz to pump a dye system The EdgeWave laser is the only customized laser that meets the requirements of the Sirah Credo Dye that we have here at UCF. The combination of high repetition rate (50kHz), high-energy (160W), and most importantly the very short pulse width (8ns) and top-hat beam profile is needed which others do not provide since they are not tuned for the Dye system we have. At UCF, we have a Sirah Credo Dye system to conduct OH PLIF measurements at 283 nm. The Credo Dye needs to be pumped with a high-energy (160W), high-frequency (50kHz), and most importantly very short pulse width (8ns) with a top-hat beam profile in order for the Credo Dye system give use the desired wave length of 283 nm for the OH PLIF measurements. The EdgeWave laser is the only system that meets the specification requirements. Revised 12/7/23 4. Are there resellers or distributors? If yes, please list names and contact information. 5. Will this purchase obligate UCF to this vendor for future purchases such as maintenance, licensing, or continuing need? ___ Yes ___ No If yes, please provide details regarding future obligations and/or needs to include number of years and total spending amount of obligations: 6. What efforts have been made to obtain the best pricing available? Please provide an explanation to support the belief that the price is fair and reasonable. No ✔ We negotiated with the vendor to bring the pricing down. The original price they gave us was $176,000 but we negotiated lower pricing at $166,000 Vendor: EdgeWave GmbH Product: IS400-2-L with Nd: YVO4 – A short-pulse, high energy, high frequency laser. Total Amount: $166,000 Dept: MAE Requirement: The MAE department wants to purchase a unique short-pulse, high-energy, high- frequency 532nm laser that is needed to pump into a Credo dye for the OH PLIF at 283nm. They need 532nm wavelength, at 8ns pulse or shorter, top-hat beam profile at a minimum of 50kHz to pump the dye system. The Credo Dye needs to be pumped with a high-energy (160W), high frequency (50kHz), and a very short pulse width (8ns) with a top-hat beam profile in order for the Credo Dye system to give us the desired wavelength of 283nm for OH PLIF measurements. Research Conducted: The department provided the below comparison table lis�ng the other suppliers researched with the required specifica�ons: Required Specifications EdgeWave Lee Laser Amplitude Litron 532nm wavelength at 50kHz Y Y Y N 8ns pulse width Y N N N top-hat beam profile Y N N N 160 W energy Y N Y N The EdgeWave laser was the only laser found to meet the required specifica�ons of the Sirah Credo Dye system. Price is fair and reasonable: The price is deemed fair and reasonable given that EdgeWave GmbH is the only one that can meet all the above required specifica�ons. The PI was able to nego�ate with the supplier and brought the original price of $176,000 down to a nego�ated price of $166,000. GovSpend: A�er searching in GovSpend for any historical purchases made with EdgeWave GmbH, I did not find any purchase history with them. Thank you, Brandon From: Gerald Hector To: Joel Levenson Cc: Brandon Orofino; Nellie Nido; Brian Sargent Subject: Re: Sole Source Approval Request - C0082213: EdgeWave Date: Thursday, April 11, 2024 8:34:00 PM Joel: I approve this sole source based on the information shared. Regards, Gerald Sent from my iPhone On Apr 11, 2024, at 2:35 PM, Joel Levenson wrote:  Good afternoon Gerald, I also support this sole source purchase. It’s another laser procurement with custom specifications for research. Comparisons into similar lasers do not meet the needs of the department, with the results attached. If you agree, reply all and confirm. If you have additional questions, let us know! Thank you, From: Brian Sargent Sent: Thursday, April 11, 2024 9:31 AM To: Joel Levenson Cc: Brandon Orofino ; Nellie Nido Subject: RE: Sole Source Approval Request - C0082213: EdgeWave Sorry, they were included in the case# but I hadn’t shared the case with you for viewing. The forms are attached. Regards, Brian mailto:Gerald.Hector@ucf.edu mailto:Joel.Levenson@ucf.edu mailto:Brandon.Orofino@ucf.edu mailto:nellie.nido@ucf.edu mailto:Brian.Sargent@ucf.edu From: Joel Levenson Sent: Thursday, April 11, 2024 9:10 AM To: Brian Sargent Cc: Brandon Orofino ; Nellie Nido Subject: RE: Sole Source Approval Request - C0082213: EdgeWave Is the sole source form not required for this? From: Brian Sargent Sent: Wednesday, April 10, 2024 11:51 AM To: Joel Levenson Cc: Brandon Orofino ; Nellie Nido Subject: Sole Source Approval Request - C0082213: EdgeWave Hi Joel, I also support the attached sole source request to EdgeWave. MAE department researched possible alternatives but EdgeWave has the only product that meets all the requirements listed below, and the only source that has a pulse width of (8ns) and top- hat beam profile. Please approve/disapprove and let me know if you have any questions. high-energy (160W), high frequency (50kHz), pulse width of (8ns) with a top-hat beam profile in order for the Credo Dye system to give us the desired wavelength of 283nm for OH PLIF measurements Regards, Brian Sargent Procurement Services University of Central Florida Brian.Sargent@ucf.edu (407) 823-3304 mailto:Joel.Levenson@ucf.edu mailto:Brian.Sargent@ucf.edu mailto:Brandon.Orofino@ucf.edu mailto:nellie.nido@ucf.edu mailto:Brian.Sargent@ucf.edu mailto:Joel.Levenson@ucf.edu mailto:Brandon.Orofino@ucf.edu mailto:nellie.nido@ucf.edu mailto:Brian.Sargent@ucf.edu