Q--Lexington VAMC is seeking a contractor to perform Anatomic & Clinical Pathology Referral Laboratory Testing

SOURCES SOUGHT NOTICE This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources (small and other than small) to perform a potential requirement. Purpose and Objectives: Your responses to the information requested will assist the Government in determining the appropriate acquisition method. NAICS code: 621511 and sized standard is $ $32.5M. NOTE: Respondent claiming SDVOSB and VOSB status must be registered and CVE verified in VetBiz Registry https://www.vip.vetbiz.va.gov/. Project requirements: Employee Assistance Program. Statement of Work 1. Introduction & Scope of Work The contractor shall provide complex anatomic and clinical laboratory procedures, which are low volume and cannot be performed economically by the Lexington Veterans

Affairs Medical Center (VAMC) 1101 Veterans Drive Lexington, KY but are required to complete a thorough patient diagnostic evaluation or treatment regimen. Award will be made to the offeror whose proposal is determined to be the Best Value to the Government. This will be an indefinite delivery/indefinite quantity (IDIQ) contract due to the unpredictable number of tests sent to the contractor during a fixed period of time. The contract will be from date of award for one (1) base year and four (4) year options. 2. Information Security The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be enough grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: in response to a qualifying order of a court of competent jurisdiction, or with VA s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response. 3. Requirements The contractor laboratory shall maintain College of American Pathologists accreditation for the required laboratory services. (Evidence of successful re-accreditation is supplied by the contractor and placed in the record every two years.) In 90% or higher of instances, the contractor shall provide a ROUTINE testing turnaround time of ten days or less. Flow cytometry procedures may take longer (up to 14 days). Contractor shall provide a turnaround time for STAT enabled tests of three hours or less, including transport to the referral laboratory; therefore, we require the referral laboratory to be local (within the city of Lexington, KY). STAT lab test requests are infrequent and limited only to those requests available from the contractor s STAT lab test menu. STAT test results must be called to the VA Medical Center laboratory. Critical value test results shall be reported immediately to the Lexington VA Health Care System s Clinical or Anatomic Laboratory. The final result report shall include the name of the individual notified of the results. Adequately respond to requests to resolve and explain problems and inconsistent test results. Acid Fast Bacillus (AFB) Smear test results shall be reported within 24 hours. Immunohistochemistry (IHC) special tissue stains shall be performed and the slides returned to VAMC for pathologist microscopic exam within 24 hours. The menu of laboratory tests performed by the contractor laboratory must include, but is not limited to the following: ACID FAST BACILLUS (AFB) SMEAR CELL MARKERS CHLAMYDIA CULTURE CORYNEBACTERIUM DIPTHERIAE CULTURE CRYPTOCOCCAL ANTIGEN QUANT CYTOMEGALOVIRUS CULTURE E. COLI O157 CONFIRMATION TYPING E-TEST SUSCEPTIBILITIES FACTOR X ASSAY FLOW CYTOMETRY HEPARIN (QUANTITATIVE) HLA AB SCREEN HLA COMPLETE AG IMMUNOHISTOCHEMISTRY SPECIAL TISSUE STAINS MALARIA SMEAR ORGANISM ID ORGANISM ID MYCOLOGY PLATELET FUNCTION ANALYSIS QUANT DUODENAL ASPIRATE CULTURE RENAL PATHOLOGY EXAM & DIAGNOSIS SALMONELLA/SHIGELLA CONFIRMATION SUSCEPTIBILITIES TACROLIMUS THROMBIN CLOTTING TIME THYROGLOBULIN PANEL VARICELLA ZOSTER CULTURE YEAST SUSCEPTIBILITIES ROUTINE test result reports shall be sent to the secure fax device located in the VAMC Lexington Pathology & Laboratory Medicine Service (P&LMS). Faxed copies of test result reports containing all essential patient demographic and laboratory order and laboratory test results and interpretative information shall be provided to VAMC Lexington Pathology & Laboratory Medicine Service (P&LMS). These copies will provide the validation and supportive information and documentation that enables follow-on manual transfer of medical laboratory testing and analysis patient results and/or interpretive information into the P&LMS Laboratory Information System (LIS). The patient laboratory test result report, generated by the contractor, shall include, but is not limited to: Name, address, and telephone number of the reference laboratory Patient name Patient ID number Patient gender and date of birth VAMC laboratory accession number Date and time of collection Date specimen received or entered Date result(s) reported Physician name Account number Test name Test result Test result measurement units (as applicable) Test result limits (reference range or cutoff as applicable) Test result interpretative information (as applicable) The billing manifest, generated by the contractor, shall include: Patient name VAMC laboratory accession number Date of test Test Name Test Code Test Cost. The professional (interpretive) component may be billed separately but must contain the same information. The billing manifest, which contains Patient Identifiable Information (PID), shall be transmitted to the secure fax device located in the VAMC Lexington Pathology & Laboratory Medicine Service (P&LMS). For each billing manifest event, the contractor shall convert the manifest document into a utilization report by removing any patient name components and/or social security number components and sending the transformed document as a Microsoft Excel workbook e-mail attachment to a designated representative of the VAMC P&LMS Administrative Support Section. The converted Excel workbook utilization report must include the VAMC laboratory accession number, date of test, test name, test code, and cost. 4. REFERENCES College of American Pathologists (section checklist criteria) https://www.cap.org/ HIPAA Regulations http://www.hhs.gov/ocr/privacy/ 5. DELIVERY Clinical Laboratory Services shall be provided seven (7) days a week, including holidays. Anatomic and Molecular/Cytogenetic Lab Services are provided Monday through Friday 8 AM to 4:30 PM. All laboratory procedures must be authorized by the VAMC laboratory using a test request form that contains patient identifiers, specimen type, VAMC laboratory accession number, test name, date, and test code. A copy of the laboratory test request will be retained by both Lexington VAMC P&LMS and the contracting laboratory. The contractor shall furnish collection supplies for those procedures with special collection requirements. Specimens shall be picked up by reference laboratory contractor personnel once per day, excluding weekends and holidays observed by contractor. After the one pickup, specimens shall be delivered by VAMC Lexington P&LMS staff members. Invoicing shall be monthly and will be verified by the VAMC prior to payment made in arrears in accordance with the Prompt Payment Act. http://www.fms.treas.gov/prompt/regulations.html 6. PROGRESS AND COMPLIANCE The Contractor laboratory shall maintain ongoing College of American Pathologists accreditation for the required laboratory services. INFORMATION SOUGHT Response to this announcement shall not exceed 10 pages and should include the following information: (1) A tailored capability statement indicating the firm s ability to provide a product and related services; (2) The respondents DUNS number, organization name, address, point of contact, and size and type of business (e.g., SDVOSB/VOSB, etc,) pursuant to the applicable NAICS code; (3) Information should be provided electronically in a Microsoft Word or Adobe PDF format. Please e-mail your response with the above information to Michael.Brown1305@va.gov with the subject line "Sources Sought Notice # 36C24919Q0340 by 10:30 CST on July 8, 2019. Any questions should be emailed to Michael.Brown@va.gov. Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).