Strategic Communications Services RFQ

Status: Addendum Posted Contact Name: Britt Prewitt Contact Number: 512-867-7615 Contact Email: Britt.Prewitt@ers.texas.gov Response Due Time: 10:00 AM Agency/Texas SmartBuy Member Number: 327 Days Solicited: 21+ Days for Solicitation Notice Solicitation Posting Date: 3/4/2024 Response Due Date: 4/15/2024 Last Modified: 4/1/2024 11:46 am Solicitation Description: EMPLOYEES RETIREMENT SYSTEM OF TEXASREQUEST FOR QUALIFICATIONS FOR STRATEGIC COMMUNICATIONS SERVICESSOLICITATION NO. 23-22732-001NIGP CODE: 915-22, 918-24, 918-76, 961-53The Employees Retirement System of Texas (ERS) has issued a Request for Qualifications (RFQ) seeking a pool of qualified Respondent(s) to (a) review some of ERS’ current member communications and provide suggestions for improvement, and (b) develop marketing and communication materials to raise awareness of the resources the Benefits Communication Division has available to human resource

professionals and encourage engagement with those resources. Respondent(s) shall provide the level of services required in the RFQ and meet other requirements that are in the best interests of ERS, its members, and the state of Texas (State). Respondent(s) shall be required to execute a contract (Contract) provided by, and satisfactory to, ERS for a period that begins upon execution of the Contract by ERS and extends for four (4) years, subject to the terms of the Contract. It is anticipated the Contract will be executed in August 2024.To download the RFQ, or submit an executed NDA, questions, and/or a Response, prospective Respondent(s) must first create a profile in Bonfire ( ERS’ e-procurement portal located at erstexas.bonfirehub.com), which operates best on the latest versions of Microsoft Edge, Google Chrome, and Mozilla Firefox. Browser cookies must be enabled when accessing Bonfire. Note that Respondent’s primary contact must create a Bonfire profile (with the actual contact person’s email address) and download the RFQ documents in order to send and receive messages via Bonfire.Questions will be accepted via Bonfire until March 15, 2024 at 4:00 p.m. Central Time (CT). Answers to questions will be posted to Bonfire and ESBD on the date specified in RFQ Section A.4.To be eligible for consideration, Respondent(s) are required to submit Response(s) in accordance with the instructions set forth in the RFQ. Respondent(s) must meet the Minimum Requirements set forth in Section B of the Respondent Questionnaire ( Appendix C). All Response materials shall be received by ERS via Bonfire no later than April 15, 2024 at 10:00 a.m. CT.ERS reserves the right to rebid the RFQ if deemed by ERS to be in the best interests of ERS, its members, and/or the State. ERS also reserves the right to reject any Response submitted that does not fully comply with the RFQ’s instructions and criteria. ERS is under no legal requirement to execute a Contract on the basis of this notice or upon issuance of the RFQ and will not pay any costs incurred by any Respondent(s) in connection with the preparation of Response(s). ERS also reserves the right to revise any provisions set forth in the RFQ at any time prior to execution of a Contract where ERS deems it to be in the best interests of ERS, its members, and/or the State.Any general questions should be sent to ERS’ point of contact, Britt Prewitt, Procurement Specialist, via Bonfire or ivendorquestions@ers.texas.gov. ERS’ mailing address is P.O. Box 13207, Austin, Texas 78711-3207. EMPLOYEES RETIREMENT SYSTEM OF TEXAS REQUEST FOR QUALIFICATIONS FOR STRATEGIC COMMUNICATIONS SERVICES SOLICITATION NO. 23-22732-001 NIGP CODE: 915-22, 918-24, 918-76, 961-53 To download the RFQ, or submit an executed NDA, questions, and/or a Response, prospective Respondent(s) must first create a profile in Bonfire ( ERS’ e-procurement portal located at erstexas.bonfirehub.com), which operates best on the latest versions of Microsoft Edge, Google Chrome, and Mozilla Firefox. Browser cookies must be enabled when accessing Bonfire. Note that Respondent’s primary contact must create a Bonfire profile (with the actual contact person’s email address) and download the RFQ documents in order to send and receive messages via Bonfire. Questions will be accepted via Bonfire until March 15, 2024 at 4:00 p.m. Central Time (CT). Answers to questions will be posted to Bonfire and ESBD on the date specified in RFQ Section A.4. To be eligible for consideration, Respondent(s) are required to submit Response(s) in accordance with the instructions set forth in the RFQ. Respondent(s) must meet the Minimum Requirements set forth in Section B of the Respondent Questionnaire ( Appendix C). All Response materials shall be received by ERS via Bonfire no later than April 15, 2024 at 10:00 a.m. CT. ERS reserves the right to rebid the RFQ if deemed by ERS to be in the best interests of ERS, its members, and/or the State. ERS also reserves the right to reject any Response submitted that does not fully comply with the RFQ’s instructions and criteria. ERS is under no legal requirement to execute a Contract on the basis of this notice or upon issuance of the RFQ and will not pay any costs incurred by any Respondent(s) in connection with the preparation of Response(s). ERS also reserves the right to revise any provisions set forth in the RFQ at any time prior to execution of a Contract where ERS deems it to be in the best interests of ERS, its members, and/or the State. Any general questions should be sent to ERS’ point of contact, Britt Prewitt, Procurement Specialist, via Bonfire or ivendorquestions@ers.texas.gov. ERS’ mailing address is P.O. Box 13207, Austin, Texas 78711-3207. URL: Addendum: Questions and Answers for RFQ No. 23-22732-001 have been posted to ESBD and Bonfire. 4/1/2024 Class/Item Code(s): 91522-Communications Marketing Services 91824-Communications Consulting 91876-Marketing Consulting 96153-*Marketing Service, Including Distribution, Public Opinion Surveys, Research, Sales Promotions, etc.